Find a TenderAwarded

Published 7 Jun 2023, 15:34 BST

Official UK procurement notice

Delivery of Spectra Festival of Light 2024

Official notice

Authority: Aberdeen City Council (Local council)

ServicesOpen procedureSME suitable

Sectors: Recreational, cultural and sporting services (92) Delivery: Scotland (UKM50)

Published estimate£400,000exc. VAT

Submissions closed 10 Jul 2023awarded 8 Aug 2023

Awarded to Live Event Management LTD

Contract term 8 moends 1 Apr 2024 · extension options published · starts 7 Aug 2023

What is being bought

Published requirement description

Contract for the curation and production of the Spectra 2024 core festival programme

CPV: Recreational, cultural and sporting services

The lotProcurement structure

single lot · value published

Lot #1Aberdeen City Council are seeking responses from experienced festival/event production…AwardedRenewal 8 moPublished value£400,000

Aberdeen City Council are seeking responses from experienced festival/event production companies to curate and produce the main programme for Spectra, Scotland's Festival of Light, to be held in February 2024.

Contract period: 7 Aug 2023 – 1 Apr 2024 (8 mo)

Delivery: Scotland · Aberdeen

Extensions: A one year extension is possible at the discretion of Aberdeen City Council following a review of festival delivery.Variant bids: allowed

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 90Price: 15Environmental: 10

Published sub-criteria (6)

Programme: 40
Production Management: 35
Contract Management and Management Information: 10
Fair Work Practices: 5
price: 15
Sustainability and Community Benefits: 10

Published award criteria (6)

Programme: 40
Production Management: 35
Contract Management and Management Information: 10
Sustainability and Community Benefits: 10
Fair Work Practices: 5
Price: 15

Conditions of participation1

Suitability
Selection criteria will be included in SPD Scotland module within PCS

Staff: Names and qualifications of delivery staff must be submitted

What this means for your bid

Price carries 15 of 115 points: a 10% discount moves about 1.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 7 Jun 2023, 15:34 BST
Last source update: 28 Aug 2023, 16:53 BST
Award evaluation window: 10 Jul 2023 – …
Authority reference: 000-TLKK1338
FTS notice number: 2023/S 000-025223
Classification (CPV): Recreational, cultural and sporting services
Delivery area: Scotland (UKM50)
Official registry OCID: ocds-h6vhtk-03d46b Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic payment

Publisher note: (SC Ref:742992)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗

Submission deadline: 10 Jul 2023, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 10 Jul 2023, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

10 Jul 2023 → 28 Aug 2023 · 4 dates

Submission deadline
10 Jul 2023, 12:00 BST
Bids opened
10 Jul 2023, 12:00 BST
Contract starts
7 Aug 2023, 00:00 BST
Notice published
28 Aug 2023, 16:53 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
28 Aug 2023, 16:53 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £400,0001 contract exc. VAT

Bids received 22 from SMEs

Contracts signed 1latest 8 Aug 2023

Awarded to	Value	Date	Status
Live Event Management LTDSME	£400,000 †	—	Awarded

Contracts

Contract 025223-2023-000-TLKK1338-1 · Live Event Management LTDSME
Signed
8 Aug 2023
Value
£400,000
Period
… – 1 Apr 2024
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2bids · 2 electronic · 2 from abroad	2	—	—

Contracting authority & participating public bodies

Aberdeen City Council

Contracting authorityLocal CouncilRegional or local authorityRecreation, culture and religion Woodhill House, Westburn Road, Aberdeen, Scotland, AB16 5GBContact email, phone Published organisation website ↗

Dispute resolution & review bodies

Aberdeen Civil Justice Centre and Commercial CourtsReview body Aberdeen

Bidders & participating suppliers

1 commercial party on the notice

Live Event Management LTDAwarded supplier 10 The Linton, Sauchen, Inverurie, Scotland, AB51 7LFContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria