Delivery of a Converged Media Production Stage Solution for Research & Development Usage by UK Creative Sectors

Authority: Royal Holloway and Bedford New College (Education)

GoodsAbove thresholdSME suitableVCSE suitable

Sectors: Radio, television, communication, telecommunication and related equipment (32)Repair & Maintenance (50)Installation services (except software) (51)

+1 more

Recreational, cultural and sporting services (92)

Delivery: UK

Planned pipeline value£3,750,000pipeline notice, not a live tender

Tender notice expected 17 Apr 2025from the planned procurement notice

Contract term 3 yrs 9 moends 1 Apr 2029 · up to 1 Apr 2030 with extensions · starts 10 Jul 2025

What is being bought

Published requirement description

UNDERTAKEN AND CONCLUDED: Owing to restricted timescales, a short period of preliminary market engagement has been undertaken to further understand the market for deliver a Converged Media Production Stage Solution for Research and Development usage by the United Kingdom (UK) Creative Sectors (film, games, live, and immersive) on behalf of the CoSTAR network, as part of a new National Laboratory for Research and Development (R&D) for creative technologies to ensure the UK’s screen and performance industries have the innovation infrastructure needed to compete globally. Publication of an Open tender opportunity for this procurement is scheduled within the next few days via the University's Mercell tendering portal

CPV: Audio-visual equipment · Installation services of radio, television, sound and video equipment · Motion picture and video tape production and related services · Radio, television, communication, telecommunication and related equipment · Repair and maintenance services of audio-visual and optical equipment

The lotProcurement structure

single lot · no lot value published

Lot #1PlannedRenewal 3 yrs 9 moSMEVCSE

Contract period: 10 Jul 2025 – 1 Apr 2029 (3 yrs 9 mo) · up to 1 Apr 2030 with extensions

Delivery: UKEligibility: SME eligibleVCSE eligible

Extensions: Extension options published

32000000 Radio, television, communication, telecommunication and related equipment 32321200 Audio-visual equipment 50340000 Repair and maintenance services of audio-visual and optical equipment 51310000 Installation services of radio, television, sound and video equipment 92110000 Motion picture and video tape production and related services

Procedure terms & legal framework

From the official record

Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Past planning notice
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 15 Apr 2025, 16:23 BST
Last source update: 15 Apr 2025, 16:23 BST
Authority reference: RHUL-25059
FTS notice number: 2025/S 000-015351
Latest notice: Preliminary market engagement notice (UK2)
Classification (CPV): Audio-visual equipmentInstallation services of radio, television, sound and video equipmentMotion picture and video tape production and related servicesRadio, television, communication, telecommunication and related equipmentRepair and maintenance services of audio-visual and optical equipment
Delivery area: UK
Official registry OCID: ocds-h6vhtk-05037e Find a Tender

How it was run

Official notice

Submission deadline: —

Timeline

15 Apr 2025 → 10 Jul 2025 · 3 dates

Planning notice published
15 Apr 2025, 16:23 BST
Tender notice expected
17 Apr 2025, 00:59 BST
Contract starts
10 Jul 2025

Notice history

1 event · 1 release on Find a Tender

Preliminary market engagement notice published
15 Apr 2025, 16:23 BST
UK2

Commercial outcome & contract awards

Pipeline notice

Awards (0): No award published
Contracts (0): No contract published
Bid statistics: No aggregate bid statistics published

Contracting authority & participating public bodies

Royal Holloway and Bedford New College

Contracting authorityPublic authority - sub-central government GB-PPON: PRVY-6462-QBVG Egham Hill, Egham, South East, TW20 0EXContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender15 Apr 2025, 16:23 BST