Decision Management System - Agreement for licensing and support

Official notice

Authority: South Oxfordshire District Council (Local council)

Below threshold - without competition

Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: South East (UKJ14)

Awarded value£38,710published contract · exc. VAT

Awarded 22 Aug 2025no call for competition

Awarded to CIVICA UK LIMITED

What is being bought

Published requirement description

License and support contract for Modern.Gov

Decision Management System.

A new 2 year contract for the Modern.Gov Annual Support and Maintenance, hosting, external authentication and the restricted app for South Oxfordshire District Council.

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: South East

48100000 Industry specific software package 72000000 IT services: consulting, software development, Internet and support

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - without competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 29 Aug 2025, 13:07 BST
Last source update: 29 Aug 2025, 13:07 BST
Authority reference: C-000268
FTS notice number: 2025/S 000-052448
Latest notice: Contract details notice (UK7)
Delivery area: South East (UKJ14)
Official registry OCID: ocds-h6vhtk-05906c Find a Tender

Notice history

1 event · 1 release on Find a Tender

Contract details notice published
29 Aug 2025, 13:07 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £38,7101 contract exc. VAT

Contracts signed 1latest 22 Aug 2025

Awarded to	Value	Date	Status
CIVICA UK LIMITED	£38,710 †	—	Awarded

Contracts

Contract 1 · CIVICA UK LIMITED
Signed
22 Aug 2025
Value
£38,710
Period
23 Aug 2025 – 22 Aug 2027 · up to 22 Aug 2028 with extensions
Status
active
Extensions
Subject to the Licensee's internal governance process, the Licensee may extend the term of the Agreement by a further period(s) of 12 months (each an "Extension Period") by giving the Licensor not less than 30 days written notice prior to the expiry of the Initial Term or current Extension Period and where such notice is given the term shall be extended with effect from the expiry of the Initial Term or current Extension Period or the terms and conditions set out in this Agreement.

Contracting authority & participating public bodies

South Oxfordshire District Council

Contracting authorityPublic authority - sub-central government GB-PPON: PRWZ-2743-VQTG Abbey House, Abbey Close, Abingdon, South East, OX14 3JEContact email

Bidders & participating suppliers

1 commercial party on the notice

CIVICA UK LIMITEDAwarded supplierGB-COH: 01628868GB-PPON: PCMJ-9641-QWWM Southbank Central, 30 Stamford Street, London, London, SE1 9LQContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender29 Aug 2025, 13:07 BST