Official UK procurement notice
0894EVTCI - De Montfort Hall EPOS Solution
Authority: Leicester City Council (Local council)
Sectors: Software Packages & ERP (48) Delivery: East Midlands (UKF21)
Published estimate£175,000≈ £58k / year · £210,000 inc. VAT2.9% below published estimate
Submissions closed 2 Mar 2026awarded 10 Jun 2026
Awarded to Retail Systems Technology Ltd
Contract term 3 yrsends 30 Aug 2029 · up to 30 Aug 2034 with extensions · starts 31 Aug 2026
What is being bought
Published requirement descriptionThe service is looking to procure a modern EPOS solution that meets the customer requirements for modern payment methods, speed of service and up to date till system.
CPV: Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£175,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published award criteria (2)
- Price
- Quality
What this means for your bid
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 2 Feb 2026, 15:34 GMT
- Last source update
- 5 Aug 2026, 09:23 BST
- Authority reference
0894EVTCI- FTS notice number
2026/S 000-009098- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06147fFind a Tender
How it was run
Official noticeRun through: ProContract (Due North) · Who buys & how to bid on ProContract
Access & registration note: Free · short registration with manual review; public opportunity list
- Submission deadline
- 2 Mar 2026, 12:00 GMT
- Clarification deadline
- 18 Feb 2026, 14:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Detailed submission instructions & authority contactsFrom official release
Please submit your tender response to the ITT Tender Box on Proactis -
procontract.due-north.com/Advert ↗
Please allow yourself plenty of time to upload your submission before the deadline.
Timeline
2 Feb 2026 → 31 Aug 2026 · 7 dates- Planning notice published256 days ago2 Feb 2026, 15:34 GMT
- Tender notice published256 days ago2 Feb 2026, 15:50 GMT
- Next notice expected255 days ago3 Feb 2026, 23:59 GMT
- Clarification questions by240 days ago18 Feb 2026, 14:00 GMT
- Submission deadline228 days ago2 Mar 2026, 12:00 GMT
- Latest notice published72 days ago5 Aug 2026, 09:23 BST
- Contract starts47 days ago31 Aug 2026, 00:00 BST
Notice history
9 events · 4 releases on Find a Tender · since 2 Feb 2026- Preliminary market engagement notice published2 Feb 2026, 15:34 GMTUK2
- Tender notice published2 Feb 2026, 15:50 GMTUK4
- Status changed to active2 Feb 2026, 15:50 GMT
- Procurement method changed2 Feb 2026, 15:50 GMT
- Deadline published: 2 Mar 2026, 12:00 GMT2 Feb 2026, 15:50 GMT
- Contract award notice published10 Jun 2026, 10:04 BSTUK6
- Status changed to complete10 Jun 2026, 10:04 BST
- Contract signature expected1 Jul 2026, 23:59 BSTscheduled
- Contract details notice published5 Aug 2026, 09:23 BSTUK7
Routine re-releases (4)
- 2026-02: 1 release · 2 Feb 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £170,0121 award exc. VAT
Bids received 31 from SMEs
Contracts signed 1latest 24 Jul 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Retail Systems Technology LtdSMEDe Montfort Hall EPOS Solution 1 Aug 2026 – 31 Jul 2029 · up to 31 Jul 2034Extensions: This is a total 8 year contract starting as an initial 3 years followed by an additional 2 years, followed by an additional 2 years and a final 12 months. · Options: Not all hardware needs replacing immediately so there is option to replace hardware when needed. | £170,012 | 10 Jun 2026 | Awarded |
Contracts
De Montfort Hall EPOS System · Retail Systems Technology LtdSME
- Signed
- 24 Jul 2026
- Value
- £170,012
- Period
- 1 Aug 2026 – 31 Jul 2029 · up to 31 Jul 2034 with extensions
- Status
- active
- Extensions
- This is an 8 year total contract term structured as follows: 3+2+2+1.
- Options
- This contract contains the possibility of replacing existing hardware when it reaches end of life.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Retail Systems Technology LtdAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender