Official UK procurement notice
DC-Electronic Counting for Scottish Local Government Elections 2027
Authority: Scottish Government (Central government)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe Scottish Government has a requirement to place a contract with an external service provider for the provision of Electronic Counting for Scottish Local Government Elections 2027 and by-elections up to 2032.
The services required include only those necessary to prepare for and deliver the electronic counting of votes and do not extend as far as the provision of services for the conduct of the elections themselves, which remains the responsibility of the Local Authorities.
CPV: Computer hardware acceptance testing consultancy services · Computer-related services · Data capture services · Electoral forms · IT services: consulting, software development, Internet and support · Information systems or technology strategic review and planning services · Miscellaneous software development services and computer systems · Printing services · Project management consultancy services · Public-opinion polling services · Services related to printing · Specialist training services · +1 more
The lotProcurement structure
single lot · value publishedLot #1The Scottish Government requires a Service Provider to deliver electronic vote…AwardedRenewalPublished value£12,000,000
The Scottish Government requires a Service Provider to deliver electronic vote counting and associated services for the 2027 Scottish Local Government elections and potentially for any subsequent by-elections. The service provider will be required to deliver electronic counting of ballot papers for the proposed local elections in 2027 and potentially for any subsequent by-elections. The services required include only those necessary to prepare for and deliver the electronic counting of votes and do not extend as far as the provision of services for the conduct of the elections themselves, which remains the responsibility of the Local Authorities.
The next elections to Scottish Local Authorities are due to take place on 6 May 2027, with the Count expected to take place on Friday 7th May.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (9)
- Project Management: 10
- Ballot Papers, Postal Vote Packs, and other Printed Materials: 15
- Security (M): 10
- System Requirements (M): 25
- Elections: 15
- Skills & Resources: 15
- Fair Work First: 5
- price: 20
- Sustainability and Community Benefits: 5
Published award criteria (9)
- Project Management: 10%
- Ballot Papers, Postal Vote Packs, and other Printed Materials: 15%
- Security (M): 10%
- System Requirements (M): 25%
- Elections: 15%
- Skills & Resources: 15%
- Sustainability and Community Benefits: 5%
- Fair Work First: 5%
- Price: 20
- Economic & financial standing
Current Ratio
Minimum Insurance Levels
Minimum: Bidders must demonstrate a Current Ratio of no less than 1.1, based on their most recently published accounts. Current Ratio will be calculated as follows: Net current assets divided by net current liabilities. There must be no qualification or contra-indication from any evidence… - Technical & professional ability
Information Security Management
Minimum: Minimum level(s) of standards required: The bidder must have achieved, or be committed to achieving prior to contract award, ISO/IEC 27001 and ISO/IEC 27002 (Information Security Management) or recognised equivalent. The bidder must have achieved, or be committed to achieving pri…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 20 of 120 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 2 Jul 2024, 12:11 BST
- Last source update
- 30 Sept 2025, 13:56 BST
- Award evaluation window
- 30 May 2025 – …
- Authority reference
CASE/692538- FTS notice number
2025/S 000-060891- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04790eFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: The commitment has been made by the contractor, as part of a package of Fair Work Practices, to pay staff involved with the delivery of this contract the rate the real Living Wage, the rate set independently and updated annually by the Living Wage Foundation. A commitment has also been made to deliver the following sustainable benefits: Social: 1. eCounting education packs 2. Democracy and Technology Q&A 3. Election week talks 4. Work experience and Internship (two places for S4-S6) Economic 1. Hire two graduates to work on the eCounting contract 2. Hire one apprentice who will work on the eCounting contract Use local SMEs throughout the contract Environmental 1. 3 litter picks per year in collaboration with the Authority and Clients Scottish Government - Path to Zero pledge The contract value stated represents the maximum anticipated spend over the entire duration of the contract. It does not constitute a fixed price or guaranteed expenditure. Actual spend will be determined by the volume and nature of services required and delivered under the contract. (SC Ref:811542)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/ ↗
- Submission deadline
- 30 May 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 30 May 2025, 12:00 BST
Timeline
13 Jan 2025 → 30 Sept 2025 · 4 dates- Next notice expected13 Jan 2025
- Submission deadline30 May 2025, 12:00 BST
- Bids opened30 May 2025, 12:00 BST
- Notice published391 days ago30 Sept 2025, 13:56 BST
Notice history
5 events · 3 releases on Find a Tender · since 28 Mar 2025- Status changed to active28 Mar 2025, 08:45 GMT
- Procurement method changed28 Mar 2025, 08:45 GMT
- Deadline published: 30 May 2025, 12:00 BST28 Mar 2025, 08:45 GMT
- Buyer details updated28 Mar 2025, 08:45 GMT
- Status changed to complete30 Sept 2025, 13:56 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| CGI IT UK LimitedSubcontracting: 25% - Software & elections operations / management 13% - Hardware & Logistics 2% - Training services | £12,750,000 † | — | Awarded |
Contracts
Contract 060891-2025-CASE/692538-1 · CGI IT UK Limited
- Signed
- 19 Sept 2025
- Value
- £12,750,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 0 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Edinburgh Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- CGI IT UK LIMITEDAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.