Official UK procurement notice
Data Extraction · UK public procurement notice
Authority: HM Land Registry (Central government)
What is being bought
Published requirement descriptionAs part of a strategic decision to improve application quality, HM Land Registry (HMLR) are looking to introduce new standards for when an application can be accepted.
Applications to HMLR often contain simple administrative errors meaning we need to request additional information, we are aiming to design these out through validation. The result should be an improved experience for our customers, including a faster, more responsive service from HMLR.
HMLR aim to implement validation on submission of an application, applying multiple checks to both digital data and data contained in documents, only accepting the order when it is valid and correct.
The data contained in our documents can be a mixture of typed and handwritten text. A typical document may be typed but contain a wet signature, for example a mortgage or transfer deed. Documents can be a mix of templated HMLR documents, for example a transfer (TR1) and documents which do not follow a templated HMLR format such as a mortgage deed (Charge).
HMLR are now seeking to procure a Data Extraction solution via a Competitive Flexible Procedure.
To register:
1: Go to atamis-3446.my.site.com/login ↗ - sign up if you don't have an account
2: Go to 'Find Opportunities'
- Search for 'Data Extraction (C2171)'
- Click 'Register Interest'
If you have already registered, sign in atamis-3446.my.site.com/login ↗ to access this opportunity.
We look forward to receiving your Tender.
- How the procedure runs: The procurement will be conducted using a five-stage approach under the Competitive Flexible Procedure. This approach is designed to assess both the quality of the Bidders proposed solutions and their ability to deliver the required outcomes in practise. Stage 1 – Conditions of Participation Stage 2 – Initial Tender Stage Stage 3 – Technical Stage Stage 4 – (optional) Negotiation Stage Stage 5 - Award Stage (Final Tender)
CPV: Data services · IT services: consulting, software development, Internet and support · Optical-character-recognition (OCR) software development services
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical Merit: 50%
- Price: 40%
- Social Value: 10%
Published award criteria (3)
- Technical Merit: Weighted as follows: Accuracy and Confidence Scoring 15% Data Extraction Response Times 15% Volume Handling and Fluctuation Management 15% Data Transfer and Error Handling 15% Implementation Plan 15% Continuous Improvement 10% Security Access and Controls 3% Security Design 3% Secure Cyber Operations 3% Security Incident Response 3% AI Technologies 3%
- Price: Price 40%
- Social Value: Social Value MAC 6c: Demonstrate action to identify and tackle inequality in employment, skills and pay in the contract workforce
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 15 Jul 2025, 14:09 BST
- Last source update
- 1 May 2026, 11:01 BST
- Award evaluation window
- Submission end – 9 Nov 2026
- Authority reference
HMLR701053- FTS notice number
2026/S 000-040381- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-055f83Find a Tender- Contract terms summary
Within thirty (30) days beginning with the day on which an invoice is received by the Buyer
- How it runs
The procurement will be conducted using a five-stage approach under the Competitive Flexible Procedure. This approach is designed to assess both the quality of the Bidders proposed solutions and their ability to deliver the required outcomes in practise.
Stage 1 – Conditions of Participation
Stage 2 – Initial Tender Stage
Stage 3 – Technical Stage
Stage 4 – (optional) Negotiation Stage
Stage 5 - Award Stage (Final Tender)
How it was run
Official notice- Submission deadline
- 29 May 2026, 12:00 BST
- Clarification deadline
- 20 May 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Submission are to be made via atamis-3446.my.site.com/login ↗
Timeline
15 Jul 2025 → 1 Dec 2026 · 8 dates- Planning notice published15 Jul 2025, 14:09 BST
- Market engagement30 Jul 2025, 23:59 BST
HMLR will be hosting a webinar on on 30th July 2025 @ 1pm where you can hear more about this project.
To register:
1: Go to atamis-3446.my.site.com/login ↗ - sign up if you don't have an account
2: Go to 'Find Opportunities'
- Search for 'VCAD Procurement (C2171)'
- Click 'Register Interest'
Once you have registered we will email you the invite to the webinar.
- Next notice expected390 days ago1 Oct 2025, 23:59 BST
- Tender notice published178 days ago1 May 2026, 11:01 BST
- Clarification questions by159 days ago20 May 2026, 17:00 BST
- Submission deadline150 days ago29 May 2026, 12:00 BST
- Today27 Oct 2026
- Award decision expected byin 13 days9 Nov 2026, 23:59 GMT
- Contract startsin 34 days1 Dec 2026
Notice history
8 events · 4 releases on Find a Tender · since 15 Jul 2025- Pipeline notice published15 Jul 2025, 14:09 BSTUK1
- Preliminary market engagement notice published18 Jul 2025, 09:09 BSTUK2
- Preliminary market engagement notice published18 Jul 2025, 10:45 BSTUK2
- Tender notice published1 May 2026, 11:01 BSTUK4
- Published value updated to £9,500,0001 May 2026, 11:01 BSTwas £5,000,000
- Status changed to active1 May 2026, 11:01 BST
- Procurement method changed1 May 2026, 11:01 BST
- Deadline published: 29 May 2026, 12:00 BST1 May 2026, 11:01 BST
Routine re-releases (4)
- 2025-07: 1 release · 15 Jul 2025
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender