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Published 25 Apr 2025, 13:12 BST

Official UK procurement notice

Dartmoor Multi Academy Trust Network Infrastructure Upgrade

Official notice

Authority: Dartmoor Multi Academy Trust (Central government)·On behalf of: PHP Law LLP

GoodsOpen procedureAbove thresholdSME suitable
Sectors: Radio, television, communication, telecommunication and related equipment (32)Installation services (except software) (51)IT Services & Software (72)+1 more Delivery: South West (UKK4)
Published estimate£550,000≈ £550k / year · £660,000 inc. VAT · 2 value updates
Submissions closed 16 May 2025
Next notice expected 4 Apr 2025
Contract term 1 yrends 27 Jul 2026 · up to 1 Sept 2027 with extensions · starts 28 Jul 2025

What is being bought

Published requirement description

Dartmoor Multi-Academy Trust strategic aim is to improve its services across 17 educational institutions, to achieve the guidelines set by the Department for Education (DfE). The initiative was prompted by the critical need for a resilient, secure, and high-performing digital infrastructure to support the Trust’s educational objectives.

NGC Networks, in collaboration with Transformative were commissioned to undertake an audit of the Switch Level Network for each school and propose an action plan to deliver the improvements needed to deliver the project outcomes.

Whilst the Trust’s aim is to deliver the improvements at all schools, this is likely to take a number of years over a phased approach due to the costs involved.

Therefore, the Trust have initially prioritised works to be completed at the following two sites, with the tender being published by the end of the Spring Term 2025, with the works to be delivered during the summer holidays 2025.

a. Holsworthy College

b. Okehampton College

Contractors are referred to the following that provides the DfE guidance that was used in the audit of IT infrastructure at each school site to identify the required standards and improvements: https://www.gov.uk/guidance/meeting-digital-and-technology-standards-in-schools-and-colleges

A programme of AD surveys is being undertaken at all schools during the Easter holidays, with any required asbestos removal works being programmed in for the first two weeks of the summer holidays. Until these surveys are available, the impact of these works won’t be fully known.

The current plan is to schedule in the IT infrastructure works for the remaining four weeks of the summer holidays. This timescale may be able to be extended if the IT infrastructure can be organised around the asbestos removal, for example, Okehampton has separate buildings on site. Or, if minimal or no asbestos removal is needed.

The programme can be extended into future holiday periods to complete the works, but the Schools must be left fully operational in the interim.

The current plan also needs to factor in the need to keep both colleges operational during the summer holidays due to central staff working, lettings and the management of exam results.

There is a virtual Q&A on the 22nd April at 11am

There are site visits, on Wednesday 16th April at Okehampton College and Thursday 17th April at Holsworthy College.

Tenderers who wish to participate are requested to register for the virtual Q&A and/or the site visits via the tendering portal.

CPV: IT services: consulting, software development, Internet and support · Installation services (except software) · Network equipment · Networks

The lotProcurement structure

single lot · value published
Lot #1CancelledRenewal 1 yrSMEPublished value£550,000
Contract period: 28 Jul 2025 — 27 Jul 2026 (up to 1 Sept 2027 with extensions) · up to 2 yrs 1 mo with extensionsEligibility: SME eligibleDelivery: South West
Value
£550,000 exc. VAT · £660,000 inc. VAT
Extensions
Extensions may be used to incorporate any unknown delays to the project and if any additional school installations are added into the project.
32400000 Networks32420000 Network equipment51000000 Installation services (except software)72000000 IT services: consulting, software development, Internet and support
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing
    A financial appraisal will be based upon a credit check A minimum average annual turnover over the past two years of 1.5 times the Total Contract Value.
  • Technical & professional ability
    Previous Project Examples Provide details of up to three contracts to meet conditions of participation relating to technical ability The contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity and working on more than one site within the project. Insurance Please confirm whether you already have, or can commit to obtain, prior to the award of the contract, the levels of insurance cover indicated below: a. Employer’s (Compulsory) Liability Insurance* = [£5m] b. Public Liability Insurance = [£10m] c. Professional Indemnity Insurance = [£2m] d. Product Liability Insurance = [£1m]

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published — the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (10)
  • Proposed Solution — 20%
  • Case Study — 5%
  • Project Team — 5%
  • Technical Capabilities — 2.5%
  • Project Management — 15%
  • Innovation & Scalability — 2.5%
  • Support & Maintenance — 5%
  • Documentation & Training — 2.5%
  • Added Value — 2.5%
  • Cost Price — 40%
Published award criteria (10)
  • Proposed Solution
  • Case Study
  • Project Team
  • Technical Capabilities
  • Project Management
  • Innovation & Scalability
  • Support & Maintenance
  • Documentation & Training
  • Added Value
  • Cost Price — Overall Total Price Holsworthy College + Okehampton College
Conditions of participation2
  • Economic & financial standing
    A financial appraisal will be based upon a credit check A minimum average annual turnover over the past two years of 1.5 times the Total Contract Value.
  • Technical & professional ability
    Previous Project Examples Provide details of up to three contracts to meet conditions of participation relating to technical ability The contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity and working on more than one site within the project. Insurance Please confirm whether you already have, or can commit to obtain, prior to the award of the contract, the levels of insurance cover indicated below: a. Employer’s (Compulsory) Liability Insurance* = [£5m] b. Public Liability Insurance = [£10m] c. Professional Indemnity Insurance = [£2m] d. Product Liability Insurance = [£1m]
What this means for your bid
  • Price carries 40 of 100 points — a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring — the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
25 Apr 2025, 13:12 BST
Last source update
25 Apr 2025, 13:12 BST
Award evaluation window
Submission end — 25 Jun 2025
Authority reference
DMAT01.22
FTS notice number
2025/S 000-013331
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
IT services: consulting, software development, Internet and supportInstallation services (except software)Network equipmentNetworks
Delivery area
South West (UKK4)
Official registry OCID
ocds-h6vhtk-04ee90 Find a Tender
Contract terms summary
Payment Terms: 30% upfront, 40% upon delivery, 30% upon completion. A project contingency of 15% has been added to the pricing schedule to allow for any unknown changes to the installation plan and if then also results in additional works for making good, A Schedule of Rates has been included that will be used to base any contingency works on. The contingency must not be committed to without prior agreement of the Trust. The site visits and pre-site survey must be used to mitigate the use of this contingency.
Review and risk notes
Risks
The project programme due to the installation being restricted to the school holidays. In addition a programme of AD surveys are being completed in the Easter Holiday. This may result in asbestos removal being completed in the summer holidays which will impact the programme of works and the timescale available to complete them during the summer holiday.

How it was run

Official notice
Submission deadline
16 May 2025, 12:00 BST
Clarification deadline
9 May 2025, 12:00 BST
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release
www.mytenders.co.uk ↗

Timeline

9 published dates · Europe/London
  1. Planning notice published
    18 Mar 2025, 15:17 GMT
  2. Market engagement
    24 Mar 2025, 23:59 GMTIf you would like to participate in the Preliminary Market Engagement process please email [email protected] and an Instruction Pack will be emailed to you. This will include the Introduction Information to the project, the technical specifications from the school audits and the link to the MS Form which will enable you to complete a questionnaire. In addition, there is a preliminary market engagement virtual meeting available to attend, which you can join via MS Teams, Meeting ID: 329 972 062 270 Passcode: LD28se9f. This is for Tuesday 25th March at 12 noon.
  3. Next notice expected
    4 Apr 2025, 23:59 BST
  4. Tender notice published
    7 Apr 2025, 11:22 BST
  5. Latest notice published
    25 Apr 2025, 13:12 BST
  6. Clarification questions by
    9 May 2025, 12:00 BST
  7. Submission deadline
    16 May 2025, 12:00 BST
  8. Award decision expected by
    25 Jun 2025, 23:59 BST
  9. Contract starts
    28 Jul 2025, 00:00 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics — not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—23 Apr 2025CancelledThe Trust have reassessed the project following the site visits and the virtual Q&A and have considered that the risk is too high to deliver the project as planned for the summer 2025. It has therefore assessed that a significant change in project delivery approach renders the current tender process obsolete.

Notice history

15 events · 3 releases on Find a Tender · since 18 Mar 2025
  1. Procurement termination notice published
    25 Apr 2025, 13:12 BSTUK12
  2. Published value updated
    25 Apr 2025, 13:12 BSTwas £550,000
  3. Status changed to cancelled
    25 Apr 2025, 13:12 BST
  4. Procurement method changed
    25 Apr 2025, 13:12 BST
  5. Deadline withdrawn
    25 Apr 2025, 13:12 BST
  6. Buyer details updated
    25 Apr 2025, 13:12 BST
  7. Tender notice published
    7 Apr 2025, 11:22 BSTUK4
  8. Published value published: £550,000
    7 Apr 2025, 11:22 BST
  9. Status changed to active
    7 Apr 2025, 11:22 BST
  10. Procurement method changed
    7 Apr 2025, 11:22 BST
  11. Deadline published: 16 May 2025, 12:00 BST
    7 Apr 2025, 11:22 BST
  12. Buyer details updated
    7 Apr 2025, 11:22 BST
  13. First tender notice published
    7 Apr 2025, 11:22 BST
  14. Preliminary market engagement notice published
    18 Mar 2025, 15:17 GMTUK2
  15. First planning notice published
    18 Mar 2025, 15:17 GMT

Contracting authority & participating public bodies

2 public bodies on the notice

Dartmoor Multi Academy Trust

Contracting authorityPublic authority - sub-central government GB-COH: 11075564 · GB-PPON: PXTN-3178-CNXJ Wardhayes, Simmons Way, , Okehampton, South West, EX20 1PU Michael Coles [email protected] +44 1409 259613

Consortium members and other public bodies

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsMy Tenders Tendering Portal
  • Technical specifications tenderTechnical specificationsHardware includes cabinets routers, switches, servers, and cabling Software includes operating systems, network management tools, and security applications The solution needs to meet the DfE IT Infrastructure requirements https://www.gov.uk/guidance/meeting-digital-and-technology…

Notices published for this procedure