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Published 7 Feb 2022, 22:45 GMT

Official UK procurement notice

DAO New Qualification Management System (QMS)

Official notice

Authority: Ministry of Defence (Central government)

ServicesOpen procedure
Sectors: IT Services & Software (72) Delivery: UK
Awarded value£206,150published contract · exc. VAT
Submissions closed 21 Mar 2022awarded 28 Jun 2022
Awarded to Creatio Ltd
Contract term 5 yrsends 31 Mar 2027 · extension options published · starts 31 Mar 2022

What is being bought

Published requirement description

The Defence Awarding Organisation (DAO) requires a digitalised qualification management system (QMS) to improve efficiency, reduce regulatory risk and grow capacity to meet increasing Defence demand.

The awarding organisation (AO) landscape is moving from physical printed certification to digital certificates and the regulatory burden is increasing, resulting in the DAO requiring stronger compliance processes across its centres; otherwise, DAO risk the chance of regulatory sanction. Consequently, to help future proof, and reduce risk, DAO requires a QMS that provides:

  • Governance control
  • Qualification development and management
  • Centre control
  • Digital certification

DAO needs to align with Defence Academy's (DefAc), intent to become a digital academy and offer eCertificates and only physical 'printed' qualification certification as an option for the learner, thus removing default manual certificate process that currently exists within DAO and across all centres.

CPV: Software consultancy services

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal 5 yrs
Contract period: 31 Mar 2022 – 31 Mar 2027 (5 yrs)
Delivery: UK
Extensions: The Authority has the two 1 year options to extend contract to 31 March 2026 and 31 March 2027 respectively. These options can be invoked individually or combined, as long as the Authority has invoked this within the agreed notice period in the contract. These options are priced at the outset of contract award. · Refer to Options belowVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60Price: 80
Published sub-criteria (3)
  • Technical including 10% for Social Value: 60
  • Price: 40
  • price: 40
Published award criteria (3)
  • Technical including 10% for Social Value: 60
  • Price: 40
  • Price: 40%
What this means for your bid
  • Price carries 80 of 140 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
7 Feb 2022, 22:45 GMT
Last source update
30 Aug 2022, 15:30 BST
Award evaluation window
22 Mar 2022 – …
Authority reference
702754450
FTS notice number
2022/S 000-024185
Classification (CPV)
Software consultancy services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-031440 Find a Tender

How it was run

Official notice
Run through: Defence Sourcing Portal · Who buys & how to bid on MOD DSP
Supplier login requiredLanguage: EN
Access & registration note: Free · registration requires an NCAGE code — obtain in advance · before you can bid: NCAGE
Submission deadline
21 Mar 2022
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
22 Mar 2022, 09:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.contracts.mod.uk ↗

Timeline

21 Mar 2022 → 30 Aug 2022 · 4 dates
  1. Submission deadline
    21 Mar 2022
  2. Bids opened
    22 Mar 2022, 09:00 GMT
  3. Contract starts
    31 Mar 2022, 00:00 BST
  4. Notice published
    30 Aug 2022, 15:30 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    30 Aug 2022, 15:30 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £206,1501 contract exc. VAT
Bids received 2
Contracts signed 1latest 28 Jun 2022
Awarded toValueDateStatus
Creatio LtdSME£206,150 †—Awarded

Contracts

  • DAO New Qualification Management System (QMS) · Creatio LtdSME

    Signed
    28 Jun 2022
    Value
    £206,150
    Period
    … – 31 Mar 2027
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids———

Contracting authority & participating public bodies

Ministry of Defence

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsDefence Defence Academy of the United Kingdom, Swindon, UKContact email Published organisation website ↗

Dispute resolution & review bodies

  • Defence Academy of the United KingdomReview body Swindon

Bidders & participating suppliers

1 commercial party on the notice
  • Creatio LtdAwarded supplier Unit 11, 32 Gould Road, Twickenham, London, UK, TW2 6RS

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria