Find a TenderAwarded
Published 10 Jan 2024, 11:49 GMT

Official UK procurement notice

Damp Proof Services · UK public procurement notice

Official notice

Authority: Rotherham Metropolitan Borough Council (Local council)

ServicesOpen procedure
Sectors: Repair & Maintenance (50) Delivery: UK
Published estimate£3,000,000≈ £1.0m / year47.1% below published estimate
Submissions closed 9 Feb 2024awarded 2 Apr 2024
Awarded to Preservation Treatments Ltd trading as ProTen Services
Contract term 3 yrsends 28 Feb 2027 · extension options published · starts 1 Mar 2024

What is being bought

Published requirement description

The contract covers attending to Council owned properties to conduct a damp survey following a referral from the CIC Team. Following a survey, the incumbent will supply a full detailed report (as set out in the Service Requirements) which details their findings and any remediation works required. Remediation costs will also be supplied. Once the CIC Team gives the incumbent authorisation to proceed with the works, the incumbent will be responsible for arranging access with the tenant, carrying out all the works in line with our Service Requirements as well as liaising with tenant at pre-commencement stage to ensure a smooth transition of works with minimal disruption to both the incumbent and the tenant. The incumbent will be responsible for all management, supervision and Health and Safety costs associated with each job.

CPV: Repair and maintenance services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsPublished value£3,000,000
Contract period: 1 Mar 2024 – 28 Feb 2027 (3 yrs)
Delivery: UK
Extensions: 1 x 12 month extension at the sole discretion of the CouncilVariant bids: not allowed

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 40%Social value: 20%
Published award criteria (3)
  • Quality: 40
  • Social Value: 20
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
10 Jan 2024, 11:49 GMT
Last source update
8 May 2024, 13:19 BST
Award evaluation window
9 Feb 2024 – …
Authority reference
22-013
FTS notice number
2024/S 000-014671
Classification (CPV)
Repair and maintenance services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-042bf8 Find a Tender
Review and risk notes
Review procedure

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into, the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the Contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
9 Feb 2024, 17:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
9 Feb 2024, 17:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

9 Feb 2024 → 8 May 2024 · 4 dates
  1. Submission deadline
    9 Feb 2024, 17:00 GMT
  2. Bids opened
    9 Feb 2024, 17:00 GMT
  3. Contract starts
    1 Mar 2024
  4. Notice published
    8 May 2024, 13:19 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    8 May 2024, 13:19 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,586,4101 contract exc. VAT
Bids received 3
Contracts signed 1latest 2 Apr 2024
Awarded toValueDateStatus
Preservation Treatments Ltd trading as ProTen ServicesSME£1,586,410 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic———

Contracting authority & participating public bodies

Rotherham Metropolitan Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services GB173552264 Riverside House, Main Street, Rotherham, UK, S60 1AEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtMediation body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria