Official UK procurement notice
DAERA - Provision of Arboricultural Operation Services
Authority: DAERA - Forest Service (Central government)·Consortium: 4 public authorities
What is being bought3 lots · detail below
Published requirement descriptionDAERA - Provision of Arboricultural Operation Services - DAERA and DFI wishes to establish a framework for the provision of the maintenance of all trees in their care within the following sites: - but may include a small number of other sites throughout NI.
- the 3 CAFRE (College of Agriculture, Food and Rural Enterprise) campuses at Enniskillen, Greenmount and Loughry and Glenwherry Hill Farm
- 124 Forests throughout Northern Ireland
- Northern Ireland Environment Agency owned and managed sites across Northern Ireland and other undetermined sites on private property
- DfI Roads and Rivers work sites across Northern Ireland both owned and private lands The Framework will be awarded as a call off, geographically divided into three separate lots. The 6 highest ranking tenderers who pass the evaluation criteria will be listed on the framework for the Lots in which they tendered for. The three lots will consist of two counties each
- Lot 1 Fermanagh/ Tyrone
- Lot 2 Down/ Armagh
- Lot 3 Londonderry/Derry/Antrim
CPV: Agricultural services · Agricultural, forestry, horticultural, aquacultural and apicultural services · Forestry services · Tree pruning and hedge trimming
How this framework works
From the published notice- Places
- up to 6 suppliers · 10 bids on the busiest of 3 lots (1.7 per place) · 6 appointed (full)
Lots and requirements (3)Procurement structure
3 lots · all with a published value · a supplier may bid for at most 3 of them · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £1,200,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Fermanagh/ TyroneAwardedPublished value£1,700,000
Lot #2Down/ ArmaghAwardedceiling above
Lot #3Londonderry/Derry/AntrimAwardedceiling above
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 30
- Price: 70
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
- “DAERA - Provision of Arboricultural Operation Services” is a framework: the contest is a place on its panel, up to 6 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 15 Dec 2022, 14:04 GMT
- Last source update
- 31 Mar 2023, 13:42 BST
- Award evaluation window
- 26 Jan 2023 – …
- Authority reference
ID4375300- FTS notice number
2023/S 000-009475- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-038dcbFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
CPD complied with the Public Contracts Regulations 2015 (as amended) and incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract was communicated to tenderers. That notification provided full information on the award decision. This provided time for the unsuccessful tenderers to challenge the award decision before the contract was entered into.
Publisher note: Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and your performance does not improve to satisfactory levels within the specified period, this can be considered grounds for.. termination of the contract at your expense as provided for in the Conditions of Contract In lieu of termination, CPD may issue a Notice.of Written Warning or a Notice of Unsatisfactory Performance. A supplier in receipt of multiple Notices of Written Warning or a Notice of Unsatisfactory Performance may, in accordance with The Public Contracts Regulations 2015. (as. amended) be excluded from future public procurement competitions for a period of up to three years. The figure stated in V.2.4 is a. maximum that can be spent through the framework over the full term and does not give any guarantee of any level of business that may. be awarded under the agreement
How it was run
Official notice- Appointment period ends
- 26 Jan 2023, 15:00 GMT
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 26 Jan 2023, 15:30 GMT
Timeline
26 Jan 2023 → 26 Apr 2023 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown26 Jan 2023, 15:00 GMT
- Bids opened26 Jan 2023, 15:30 GMT
- Notice published31 Mar 2023, 13:42 BST
- Bids must remain valid until26 Apr 2023, 23:59 BST
Notice history
2 events · 2 releases on Find a Tender · since 31 Mar 2023- Status changed to complete31 Mar 2023, 13:42 BST
- Buyer details updated31 Mar 2023, 13:42 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £1,200,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Fermanagh/ Tyrone
- Signed
- 30 Mar 2023
- Value
- £1,700,000
- Status
- active
Down/ Armagh
- Signed
- 30 Mar 2023
- Value
- ceiling above
- Status
- active
Londonderry/Derry/Antrim
- Signed
- 30 Mar 2023
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Fermanagh/ Tyrone | 10bids · 10 electronic · 6 from abroad | 6 | — | — |
| 2 · Down/ Armagh | 10bids · 10 electronic · 6 from abroad | 6 | — | — |
| 3 · Londonderry/Derry/Antrim | 10bids · 10 electronic · 6 from abroad | 6 | — | — |
Contracting authority & participating public bodies
4 public bodies on the noticeConsortium members and other public bodies
- DAERAContracting authorityCentral purchasing bodyBody governed by public lawGeneral public services
- Department of Agriculture Environment and Rural AffairsContracting authority
- Department of Agriculture Environment and Rural Affairs NIContracting authority
Dispute resolution & review bodies
- The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Any challenges are dealt with by the High Court Commercial Division to which proceedings may be issued regarding alleged breaches of the Public Contracts RegulationReview body
- The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amendedReview body
Framework contractors & participating bidders
6 commercial parties on the notice- GREENTOWN ENVIRONMENTAL LTDFramework contractor
- LANDSCAPING CENTRE LTDFramework contractor
- MURPHYS TREE SERVICE LTDFramework contractor
- McAuley Tree SurgeryFramework contractor
- NORTHERN TREE SERVICES LTDFramework contractor
- R M GREENKEEPER LTDFramework contractor
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria