Official UK procurement notice
DAERA – Multi Departmental – Fleet Servicing and Maintenance (ID 5385157)
Authority: Department of Agriculture, Environment and Rural Affairs (Central government)·Consortium: 4 public authorities
What is being bought15 lots · detail below
Published requirement descriptionThis contract will be for the Repair and Maintenance to Fleet Vehicles and Trailers. The Contract will be divided into 15 Lots. Lots 1-11 will be divided per council area. Lots 12 - 15 is specifically for the servicing and maintenance of HGV vehicles.
CPV: Repair and maintenance services · Repair and maintenance services of motor vehicles and associated equipment
Lots and requirements (15)Procurement structure
15 lots · no lot values published · a supplier may bid for at most 15 of them · same evaluation weights on every lotLot #1Antrim and Newtownabbey District CouncilAwardedRenewal
Lot #2Ards and North Down District CouncilAwardedRenewal
Lot #3Armagh, Banbridge and Craigavon District CouncilAwardedRenewal
Lot #4Belfast City CouncilAwardedRenewal
Lot #5Causeway Coast and Glens District CouncilCancelledRenewal
Lot #6Derry City and Strabane District CouncilCancelledRenewal
Lot #7Fermanagh and Omagh District CouncilCancelledRenewal
Lot #8Lisburn and Castlereagh District CouncilCancelledRenewal
Lot #9Mid and East Antrim District CouncilCancelledRenewal
Lot #10Mid Ulster District CouncilAwardedRenewal
Lot #11Newry, Mourne and Down District CouncilAwardedRenewal
Lot #12Lorries - Lisburn and Castlereagh District CouncilAwardedRenewal
Lot #13Lorries - Belfast City CouncilAwardedRenewal
Lot #14Lorries - Causeway Coast and GlensAwardedRenewal
Lot #15Lorries - Fermanagh and Omagh District CouncilAwardedRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Total Contract Price: 90%
- Social Value: Promoting Wellbeing: 10%
Published award criteria (2)
- Social Value: Promoting Wellbeing: 10
- Total Contract Price: 90
- Price carries 90 of 100 points: a 10% discount moves about 9 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 19 Sept 2024, 14:13 BST
- Last source update
- 5 Dec 2024, 12:06 GMT
- Award evaluation window
- 25 Oct 2024 – …
- Authority reference
ID 5385157- FTS notice number
2024/S 000-039219- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-049c46Find a Tender
- Performance terms
Contract monitoring: the successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve If, after the specified time, they still fail to reach satisfactory levels of contract performance the matter will be escalated to senior management in Construction and Procurement Delivery (CPD) for further action. If this occurs and your performance does not improve to satisfactory levels within the specified period, this can be considered grounds for termination of the contract at your expense as provided for in the Conditions of Contract. In lieu of termination, CPD may issue a Notice of Written Warning or a Notice of Unsatisfactory Performance. A supplier in receipt of multiple Notices of Written Warning or a Notice of Unsatisfactory Performance may in accordance with The Public Contracts Regulations 2015 (as amended) be excluded from future public procurement competitions for a period of up to three years.
- Review procedure
CPD complied with the Public Contracts Regulations 2015 and, where........ appropriate, incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information was communicated to........ tenderers. That notification provided full information on the award decision. This provided time for the unsuccessful tenderers to........ challenge the award decision before the contract was entered into.
Publisher note: Contract monitoring: the successful contractor’s performance on the contract will be regularly.. monitored. Contractors not delivering...... on contract requirements is a serious matter. It means the public purse is not getting what it is.. paying for. If a contractor fails to. reach..... satisfactory levels of contract performance they will be given a specified. time to improve. If after.. the specified time they still. fail to..... reach satisfactory levels of contract performance the matter will be escalated to senior management in.. Construction and. Procurement..... Delivery(CPD) for further action. If this occurs and their performance still does not improve to satisfactory.. levels within. the specified..... period, it may be regarded as an act of grave professional misconduct and they may be issued with a certificate.. of. unsatisfactory..... performance and the contract may be terminated. The issue of a certificate of unsatisfactory performance will result in... the contractor..... being excluded from all procurement competitions being undertaken by centres of procurement expertise on behalf of... bodies covered..... by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.
How it was run
Official notice- Submission deadline
- 25 Oct 2024, 15:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 25 Oct 2024, 15:30 BST
Timeline
25 Oct 2024 → 23 Jan 2025 · 4 dates- Submission deadline25 Oct 2024, 15:00 BST
- Bids opened25 Oct 2024, 15:30 BST
- Notice published5 Dec 2024, 12:06 GMT
- Bids must remain valid until23 Jan 2025, 23:59 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete5 Dec 2024, 12:06 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Antrim and Newtownabbey District Council1 award | |||
| Eastwood Fleet Services LtdSME | £1 † | — | Awarded |
| Lot 2 · Ards and North Down District Council1 award | |||
| Eastwood Fleet Services LtdSME | £1 † | — | Awarded |
| Lot 3 · Armagh, Banbridge and Craigavon District Council1 award | |||
| ALAN FISHER AUTO REPAIRSSME | £1 † | — | Awarded |
| Lot 4 · Belfast City Council1 award | |||
| D and H Motors Ltd.SME | £1 † | — | Awarded |
| Lot 10 · Mid Ulster District Council1 award | |||
| H A J REPAIRSSME | £1 † | — | Awarded |
| Lot 11 · Newry, Mourne and Down District Council1 award | |||
| TERRY KING SONSSME | £1 † | — | Awarded |
| Lot 12 · Lorries - Lisburn and Castlereagh District Council1 award | |||
| Eastwood Fleet Services LtdSME | £1 † | — | Awarded |
| Lot 13 · Lorries - Belfast City Council1 award | |||
| Eastwood Fleet Services LtdSME | £1 † | — | Awarded |
| Lot 14 · Lorries - Causeway Coast and Glens1 award | |||
| H A J REPAIRSSME | £1 † | — | Awarded |
| Lot 15 · Lorries - Fermanagh and Omagh District Council1 award | |||
| MK TRUCK REPAIRS LTDSME | £1 † | — | Awarded |
5 further award records carry no date or value.
Contracts
LOT 1 - Antrim and Newtownabbey District Council · Eastwood Fleet Services LtdSME
- Signed
- 5 Dec 2024
- Value
- £1
- Status
- active
LOT 10 - Mid Ulster District Council · H A J REPAIRSSME
- Signed
- 5 Dec 2024
- Value
- £1
- Status
- active
LOT 11 - Newry, Mourne and Down District Council · TERRY KING SONSSME
- Signed
- 5 Dec 2024
- Value
- £1
- Status
- active
LOT 12 - Lorries - Lisburn and Castlereagh District Council · Eastwood Fleet Services LtdSME
- Signed
- 5 Dec 2024
- Value
- £1
- Status
- active
LOT 13 - Lorries - Belfast City Council · Eastwood Fleet Services LtdSME
- Signed
- 5 Dec 2024
- Value
- £1
- Status
- active
LOT 14 - Lorries - Causeway Coast and Glens · H A J REPAIRSSME
- Signed
- 5 Dec 2024
- Value
- £1
- Status
- active
LOT 15 - Lorries - Fermanagh and Omagh District Council · MK TRUCK REPAIRS LTDSME
- Signed
- 5 Dec 2024
- Value
- £1
- Status
- active
LOT 2 - Ards and North Down District Council · Eastwood Fleet Services LtdSME
- Signed
- 5 Dec 2024
- Value
- £1
- Status
- active
LOT 3 - Armagh, Banbridge and Craigavon District Council · ALAN FISHER AUTO REPAIRSSME
- Signed
- 5 Dec 2024
- Value
- £1
- Status
- active
LOT 4 - Belfast City Council · D and H Motors Ltd.SME
- Signed
- 5 Dec 2024
- Value
- £1
- Status
- active
LOT 5 - Causeway Coast and Glens District Council
- Signed
- 5 Dec 2024
- Value
- £1
- Status
- active
LOT 6 - Derry City and Strabane District Council
- Signed
- 5 Dec 2024
- Value
- £1
- Status
- active
LOT 7 - Fermanagh and Omagh District Council
- Signed
- 5 Dec 2024
- Value
- £1
- Status
- active
LOT 8 - Lisburn and Castlereagh District Council
- Signed
- 5 Dec 2024
- Value
- £1
- Status
- active
LOT 9 - Mid and East Antrim District Council
- Signed
- 5 Dec 2024
- Value
- £1
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Antrim and Newtownabbey District Council | 8bids · 8 electronic · 1 from abroad | 1 | — | — |
| 2 · Ards and North Down District Council | 8bids · 8 electronic · 1 from abroad | 1 | — | — |
| 3 · Armagh, Banbridge and Craigavon District Council | 8bids · 8 electronic · 1 from abroad | 1 | — | — |
| 4 · Belfast City Council | 8bids · 8 electronic · 1 from abroad | 1 | — | — |
| 5 · Causeway Coast and Glens District Council | 8bids · 8 electronic · 1 from abroad | 1 | — | — |
| 6 · Derry City and Strabane District Council | 8bids · 8 electronic · 1 from abroad | 1 | — | — |
| 7 · Fermanagh and Omagh District Council | 8bids · 8 electronic · 1 from abroad | 1 | — | — |
| 8 · Lisburn and Castlereagh District Council | 8bids · 8 electronic · 1 from abroad | 1 | — | — |
| 9 · Mid and East Antrim District Council | 8bids · 8 electronic · 1 from abroad | 1 | — | — |
| 10 · Mid Ulster District Council | 8bids · 8 electronic · 1 from abroad | 1 | — | — |
| 11 · Newry, Mourne and Down District Council | 8bids · 8 electronic · 1 from abroad | 1 | — | — |
| 12 · Lorries - Lisburn and Castlereagh District Council | 8bids · 8 electronic · 1 from abroad | 1 | — | — |
| 13 · Lorries - Belfast City Council | 8bids · 8 electronic · 1 from abroad | 1 | — | — |
| 14 · Lorries - Causeway Coast and Glens | 8bids · 8 electronic · 1 from abroad | 1 | — | — |
| 15 · Lorries - Fermanagh and Omagh District Council | 8bids · 8 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- The UK does not have any such bodies with responsibility for review/appeal or mediation proceduresReview body
Bidders & participating suppliers
7 commercial parties on the notice- ALAN FISHER AUTO REPAIRSAwarded supplier
- D and H Motors Ltd.Awarded supplier
- Eastwood Fleet Services LtdAwarded supplier
- H A J REPAIRSAwarded supplier
- LAKELAND RECOVERY SERVICEAwarded supplier
- MK TRUCK REPAIRS LTDAwarded supplier
- TERRY KING SONSAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria