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Published 23 Jun 2022, 12:02 BST

Official UK procurement notice

DAERA – Forest Service – Supply and Delivery of Komatsu Harvesting Machinery Spare Parts (ID 4274469)

Official notice

Authority: DAERA - Forest Service (Central government)

GoodsOpen procedure
Sectors: Agricultural machinery (16) Delivery: Northern Ireland (UKN)
Published estimate£120,000exc. VAT
Submissions closed 28 Jul 2022

What is being bought

Published requirement description

Forest Service wishes to invite tenders for the Supply and Delivery of Spare Parts for Komatsu Harvesting Machinery. Forest Service currently carries out servicing and repair of a range of plant and plant machinery at two Workshops. In order for the fleet to operate effectively Forest Service must procure spare parts to service and repair the fleet items that they maintain. The aim of this Contract is to enable Forest Service to establish the provision of Supply and Delivery of Spare Parts for Komatsu Harvesting Machinery to Forest Service Workshop Locations in Hillsborough and Pubble, Northern Ireland. It is intended that, via this arrangement, Forest Service will be able to source all Spare Parts necessary to enable the effective repair and maintenance of Komatsu harvesting machinery. The overall objective is to deliver value for money, releasing savings for the organisation.

CPV: Parts of agricultural and forestry machinery · Parts of forestry machinery · Specialist agricultural or forestry machinery

The lotProcurement structure

single lot · no lot value published
Lot #1
Delivery: Northern Ireland
Extensions: Initial Two year Contract Period with the option to extend for a further Two Year Period (2yr + 2yr).Variant bids: not allowed
16600000 Specialist agricultural or forestry machinery16800000 Parts of agricultural and forestry machinery

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
23 Jun 2022, 12:02 BST
Last source update
23 Jun 2022, 12:02 BST
Award evaluation window
28 Jul 2022 – …
Authority reference
ID 4274469
FTS notice number
2022/S 000-017168
Classification (CPV)
Parts of agricultural and forestry machineryParts of forestry machinerySpecialist agricultural or forestry machinery
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-0349b5 Find a Tender
Contract terms
Performance terms

Contract monitoring: the successful contractor’s performance on the contract will be..... regularly monitored. Contractors not delivering on contract requirements is a serious matter.. It means the public purse is not getting.... what it is paying for. If a contractor fails to reach. satisfactory levels of contract performance they will be given a specified time to. improve..... If, after the specified time, they still fail to reach satisfactory levels of contract performance. the matter will be escalated to. senior... management in Construction and Procurement. Delivery (CPD) for further action. If this occurs and your performance does. not improve... to. satisfactory levels within the specified period, this can be considered grounds for. termination of the contract at your. expense as... provided for in the Conditions of Contract.. In lieu of termination, CPD may issue a Notice of Written Warning or a Notice of.. Unsatisfactory... Performance. A supplier in receipt of multiple Notices of Written Warning. or a Notice of Unsatisfactory Performance may,. in accordance... with The Public Contracts. Regulations 2015 (as amended) be excluded from future public procurement competitions. for a. period of up. to.. three years.

Review and risk notes
Review procedure

CPD will comply with the Public Contracts Regulations 2015 (as amended).. and,... where. appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the. point information is.. communicated... to tenderers. That notification will provide full. information on the award decision. This provides time for the. unsuccessful. tenderers to.... challenge the award decision before the contract is entered into.

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredLanguage: EN
Access & registration note: Free Northern Ireland registration
Submission deadline
28 Jul 2022, 15:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
28 Jul 2022, 15:30 BST
Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk/epps ↗

Timeline

23 Jun 2022 → 26 Oct 2022 · 4 dates
  1. Notice published
    23 Jun 2022, 12:02 BST
  2. Submission deadline
    28 Jul 2022, 15:00 BST
  3. Bids opened
    28 Jul 2022, 15:30 BST
  4. Bids must remain valid until
    26 Oct 2022, 23:59 BST

Contracting authority & participating public bodies

DAERA - Forest Service

Contracting authorityCentral GovernmentBody governed by public lawEnvironmental protection Hillsborough Workshop, Large Park, Hillsborough, UK, BT51 3RLContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • The UK does not have any such bodies with responsibility for review/appeal or mediation procedures.Review body Belfast

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria