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Published 17 Aug 2026, 10:56 BST

Official UK procurement notice

Cycle Hire Scheme · UK public procurement notice

Official notice

Authority: Cardiff Council (Central government)

ServicesBelow threshold - open competitionBelow thresholdConcessionSME suitableVCSE suitable
Sectors: Transport Equipment & Vehicles (34)Transport & Passenger Services (60) Delivery: Wales (UKL22)
Concession value (operator's revenue)£3,400,000operator revenue, not the authority's budget
Submissions closed 17 Sept 2026
Contract term 3 yrsends 30 Nov 2029 · up to 30 Nov 2031 with extensions · starts 1 Dec 2026

What is being bought

Published requirement description

The Council is seeking a suitably experienced operator to supply, operate and fund a micro mobility and cycle hire scheme for the City of Cardiff. The scheme is to include, eBike and eCargo bike hire, with the possibility to also incorporate eScooter hire subject to future legislative changes during the period of this contract. The scheme will provide up to 2500 units within the Cardiff City Council area with parking in designated bays, supported by measure to ensure safe and efficient use of footways for all uses. The operator will be responsible for delivery a fully self-supporting scheme at nil cost to the council, covering all assets, operations, maintenance and customer management requirements.

CPV: Cycles with auxiliary motors · Parts and accessories for bicycles · Public road transport services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEVCSEPublished value£3,400,000
Contract period: 1 Dec 2026 – 30 Nov 2029 (3 yrs) · up to 30 Nov 2031 with extensionsValue: £3,400,000 exc. VAT · £4,080,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: The possibility to also incorporate eScooter hire subject to future legislative changes during the period of this contract. The total number of eBikes may vary over the period of the contract. · 2 x 12 months
34422000 Cycles with auxiliary motors34432000 Parts and accessories for bicycles60112000 Public road transport services
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Please refer to the Tender Documents

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published sub-criteria (3)
  • Quality: 65%
  • Community Wellbeing Benefits: 15%
  • Cost: 20%
Published award criteria (3)
  • Cost: Cost Submission via spreadsheet
  • Quality: There are 5 quality Questions with a total Weighting of 65.00 with the following breakdown Operations (35%) Continuous Improvements (20%) Account and Contract Management (10%) Safety (25%) Data (10%)
  • Community Wellbeing Benefits: Community Wellbeing Benefits consists of 4 parts. Quantitative (5%), Qualitative (5%) Delivery Plan (3%) Response to Socially Responsible Procurement Policy (2%)
Conditions of participation1
  • Condition of participation

    Please refer to the Tender Documents

What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Concession
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
17 Aug 2026, 10:56 BST
Last source update
17 Aug 2026, 10:56 BST
Authority reference
ERFX1008827
FTS notice number
2026/S 000-077999
Latest notice
Tender notice (UK4)
Classification (CPV)
Cycles with auxiliary motorsParts and accessories for bicyclesPublic road transport services
Delivery area
Wales (UKL22)
Official registry OCID
ocds-h6vhtk-06e55b Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
17 Sept 2026, 12:00 BST
Clarification deadline
31 Aug 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

All submissions are via Proactissupplierlive.proactisp2p.com/Account/Login ↗

Timeline

17 Aug 2026 → 1 Dec 2026 · 4 dates
  1. Tender notice published69 days ago
    17 Aug 2026, 10:56 BST
  2. Clarification questions by55 days ago
    31 Aug 2026, 12:00 BST
  3. Submission deadline38 days ago
    17 Sept 2026, 12:00 BST
  4. Today
    25 Oct 2026
  5. Contract startsin 36 days
    1 Dec 2026

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    17 Aug 2026, 10:56 BST
    UK4

Contracting authority & participating public bodies

Cardiff Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PVHP-5769-YHRQ County Hall, Cardiff, Wales, CF10 4UWContact name, email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender