Official UK procurement notice
Cycle Hire Scheme · UK public procurement notice
Authority: Cardiff Council (Central government)
What is being bought
Published requirement descriptionThe Council is seeking a suitably experienced operator to supply, operate and fund a micro mobility and cycle hire scheme for the City of Cardiff. The scheme is to include, eBike and eCargo bike hire, with the possibility to also incorporate eScooter hire subject to future legislative changes during the period of this contract. The scheme will provide up to 2500 units within the Cardiff City Council area with parking in designated bays, supported by measure to ensure safe and efficient use of footways for all uses. The operator will be responsible for delivery a fully self-supporting scheme at nil cost to the council, covering all assets, operations, maintenance and customer management requirements.
The tender documents can be found on the Proactis portal
CPV: Cycles with auxiliary motors · Motorcycle maintenance services · Parts and accessories for bicycles
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£250,000
- Condition of participation
please refer to the Tender documents for conditions of participation,
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 55%
- Community Wellbeing Benefits: 15%
- Price: 30%
Published award criteria (3)
- Quality: There are 5 Quality Questions - the breakdown is as follow: Operations (35%) Continuous Improvements (20%) Account and Contract Management (10%) Safety (25%) Data (10%)
- Price : The price is via a spreadsheet
- Community Wellbeing Benefits: Community wellbeing benefits consists of 3 parts. Quantitative, Qualitative and a Delivery Plan
- Condition of participation
please refer to the Tender documents for conditions of participation,
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Concession
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 24 Dec 2025, 11:31 GMT
- Last source update
- 27 Feb 2026, 08:44 GMT
- Authority reference
ERFX1008756- FTS notice number
2026/S 000-017649- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05fd36Find a Tender
How it was run
Official notice- Submission deadline
- 30 Mar 2026, 12:00 BST
- Clarification deadline
- 20 Mar 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
All submissions are via Proactis
supplierlive.proactisp2p.com/Account/Login ↗
No postal submissions will be accepted. All submissions must be received before the closing date and time to be considered.
Timeline
24 Dec 2025 → 18 May 2026 · 7 dates- Planning notice published306 days ago24 Dec 2025, 11:31 GMT
- Market engagement276 days ago23 Jan 2026, 23:59 GMT
A Questionnaire can be found on the Questions tab on Proactis. Please find the link below for access to Proactis.
supplierlive.proactisp2p.com/Account/Login ↗
The questionnaire can also be accessed using the below link;
- Next notice expected266 days ago2 Feb 2026, 23:59 GMT
- Tender notice published241 days ago27 Feb 2026, 08:44 GMT
- Clarification questions by220 days ago20 Mar 2026, 12:00 GMT
- Submission deadline210 days ago30 Mar 2026, 12:00 BST
- Contract starts162 days ago18 May 2026, 00:00 BST
Notice history
6 events · 2 releases on Find a Tender · since 24 Dec 2025- Preliminary market engagement notice published24 Dec 2025, 11:31 GMTUK2
- Tender notice published27 Feb 2026, 08:44 GMTUK4
- Published value updated to £250,00027 Feb 2026, 08:44 GMTwas £249,999
- Status changed to active27 Feb 2026, 08:44 GMT
- Procurement method changed27 Feb 2026, 08:44 GMT
- Deadline published: 30 Mar 2026, 12:00 BST27 Feb 2026, 08:44 GMT
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender