Official UK procurement notice
City of York Council Minor Civils Framework 2025
Authority: City of York Council (Local council)
What is being bought
Published requirement descriptionThe City of York Council (CYC) is conducting this Procurement to select a supplier for the provision of City of York Council (the Employer) wishes to appoint up to a maximum of five (5) Civil Engineering Contractors, under a new Framework Agreement, to deliver capital maintenance and other construction projects.
CPV: Construction work
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Places
- up to 5 suppliers · 11 bids received (2.2 per place) · 5 appointed (full)
- Framework period
- 2 yrs · up to 4 yrs from 1 Dec 2025
Published description of the framework
Awards under the Framework Agreement
4.1 If the Employer decides to source Works through this Framework Agreement, then it may:
(a) satisfy its requirements for the Standard Works by awarding a Contract in accordance with the terms laid down in this Framework Agreement without re-opening competition; or
(b) satisfy its requirements for Competed Works by awarding a Contract following a mini competition conducted in accordance with the requirements of clause 4.3.
Standard Works (awards without re-opening competition)
4.2 The Employer may order Standard Works under this Framework Agreement without re-opening competition by:
(a) identifying the Framework Contractor who demonstrably offers best value for money, when evaluated against one or more, of the Standard Works Award Criteria as set out in Schedule 2;
(b) sending an Order to the Framework Provider ranked highest following the completion of the exercise under Clause 4.2(a);
(c) if the Framework Provider who was ranked highest is not able to provide the Works, sending an Order to the Framework Provider ranked next highest;
(d) repeat the process set out in clause 4.2(c) until the Order is fulfilled or there are no further Framework Contractors qualified to fulfil it.
Competed Works (awards following mini competitions)
4.3 The Employer may order Competed Works under this Framework Agreement by:
(a) supplement and refine the Order Form and Z-Clauses, but only to the extent permitted by and in accordance with the requirements of the Procurement Act 2023 and Guidance;
(b) invite Supplemental Tenders from all of the Framework Contractors by conducting a mini competition for its Competed Works requirements in accordance with the Procurement Act and Guidance
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£19,200,000
- Economic & financial standing
Please see tender documentation
- Technical & professional ability
Please see tender documentation
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- Delivery Capability: 10%
- Framework Management: 5%
- Health & Safety: 5%
- Engagement and Availability: 5%
- Dealing with the Public: 5%
- Price: 60%
- Social Value: 10%
Published award criteria (7)
- Price
- Delivery Capability
- Framework Management
- Health & Safety
- Engagement and Availability
- Dealing with the Public
- Social Value
- Economic & financial standing
Please see tender documentation
- Technical & professional ability
Please see tender documentation
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “City of York Council Minor Civils Framework 2025” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use the vehicle
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 1 May 2025, 13:50 BST
- Last source update
- 28 Sept 2026, 16:18 BST
- Award evaluation window
- Submission end – 21 Nov 2025
- Authority reference
101201- FTS notice number
2025/S 000-056293- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050b65Find a Tender- Contract terms summary
Please refer to tender documentation
How it was run
Official notice- Appointment period ends
- 15 Oct 2025, 12:00 BST
- Clarification deadline
- 8 Oct 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
1 May 2025 → 28 Sept 2026 · 10 dates- Planning notice published1 May 2025, 13:50 BST
- Next notice expected1 Aug 2025, 23:59 BST
- Tender notice published399 days ago12 Sept 2025, 15:37 BST
- Clarification questions by373 days ago8 Oct 2025, 12:00 BST
- Admission / appointment period ends366 days ago · period end, not a bid countdown15 Oct 2025, 12:00 BST
- Award decision expected by328 days ago21 Nov 2025, 23:59 GMT
- Contract starts319 days ago1 Dec 2025
- Assessment summaries sent120 days ago18 Jun 2026, 00:00 BST
- Standstill ends108 days ago29 Jun 2026, 23:59 BST
- Latest notice published18 days ago28 Sept 2026, 16:18 BST
Notice history
8 events · 4 releases on Find a Tender · since 1 May 2025- Pipeline notice published1 May 2025, 13:50 BSTUK1
- Tender notice published12 Sept 2025, 15:37 BSTUK4
- Status changed to active12 Sept 2025, 15:37 BST
- Deadline published: 15 Oct 2025, 12:00 BST12 Sept 2025, 15:37 BST
- Contract award notice published18 Jun 2026, 17:05 BSTUK6
- Status changed to complete18 Jun 2026, 17:05 BST
- Contract signature expected30 Jun 2026, 23:59 BSTscheduled
- Contract details notice published28 Sept 2026, 16:18 BSTUK7
Routine re-releases (4)
- 2025-05: 1 release · 1 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Bethell Construction Ltd, Jackson Civil Engineering Ltd, P&T ContractsSME, PBS Construction (North East) LimitedSME, Transcore LimitedSME1 Jul 2026 – 30 Jun 2028 · up to 30 Jun 2030Extensions: optional extension of a further 2 years (12 months + 12 months) | £15,360,000 | 18 Jun 2026 | Awarded |
Contracts
Contract 1 · Bethell Construction Ltd, Jackson Civil Engineering Ltd, P&T ContractsSME, PBS Construction (North East) LimitedSME, Transcore LimitedSME
- Signed
- 1 Jul 2026
- Value
- £15,360,000
- Period
- 1 Jul 2026 – 30 Jun 2028 · up to 30 Jun 2030 with extensions
- Status
- active
- Extensions
- optional extension of a further 2 years (12 months + 12 months)
3 agreed KPIs: Client Satisfaction - Product and Service · Predictability of Cost · Predictability of Time
- Client Satisfaction - Product and Service, KPI 1 will measure the Client's Satisfaction in relation to the product and service, with a Contractor's performance during Call-off Contracts. The measure will take account of Clients' scoring of the Contractor in relation to the following: • health and safety • traffic management • standard of workmanship The target for KPI 1 is 80%. This target may be adjusted annually at City of York's discretion.
- Predictability of Cost, KPI 2 will measure the Contractor's Price for the Call-off Contract against the agreed outturn cost. Agreed compensation events (by the Employer) will be added to both sets of costs to measure this performance. The measure will take account of the Client's scoring for: Outturn costs equal to or less than the Call-off Contract Price (including agreed compensation events) or the % variance where outturn costs are greater than the Call-off Contract Price (including agreed compensation events). The target for KPI 2 is 80%. This target may be adjusted annually at City of York's discretion.
- Predictability of Time, KPI 3 will measure the Contractor's performance against the agreed programme (by the Client) for a Call-off Contract in relation to the completion of the works on time. The measure will take account of the Employer's scoring where: The works have completed on time or earlier than the agreed programme (including agreed compensation events), or the % variance between the agreed programmed finish date and the actual finish date, where the works have taken longer to complete (including agreed compensation events) The target for KPI3 is 80%. This target may be adjusted annually at City of York's discretion
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 11final-stage tenders · 13 at stage one | 9 | 0 | — |
Who bid
- wonP&T ContractsSME · Yorkshire and the Humber
- wonTranscore LimitedSME · Yorkshire and the Humber
- wonPBS CONSTRUCTION (NORTH EAST) LIMITEDSME · Yorkshire and the Humber
- wonJackson Civil Engineering Ltd · East of England
- wonBETHELL CONSTRUCTION LIMITED · North West England
- did not winAWJ BUILDING SOLUTIONS LTDSME · Yorkshire and the Humber
- did not winASHCOURT CONSTRUCTION LIMITEDSME · Yorkshire and the Humber
- did not winCHG ELECTRICAL LIMITEDSME · Yorkshire and the Humber
- did not winTEKTON CIVIL ENGINEERING LTDSME · Yorkshire and the Humber
- did not winNEOM ENGINEERING LIMITEDSME · West Midlands
- did not winHINKO CONSTRUCTION LTDSME · Yorkshire and the Humber
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Framework contractors & participating bidders
11 commercial parties on the notice · 5 awarded- ASHCOURT CONSTRUCTION LIMITEDBidder / tenderer
- AWJ BUILDING SOLUTIONS LTDBidder / tenderer
- BETHELL CONSTRUCTION LIMITEDFramework contractor
- CHG ELECTRICAL LIMITEDBidder / tenderer
- HINKO CONSTRUCTION LTDBidder / tenderer
- Jackson Civil Engineering LtdFramework contractor
- NEOM ENGINEERING LIMITEDBidder / tenderer
- P&T ContractsFramework contractor
- PBS CONSTRUCTION (NORTH EAST) LIMITEDFramework contractor
- TEKTON CIVIL ENGINEERING LTDBidder / tenderer
- Transcore LimitedFramework contractor
Official documents & specifications (10)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender