Official UK procurement notice
CWC25091MW - Leisure Management System
Authority: Wolverhampton City Council (Local council)
What is being bought
Published requirement descriptionWV Active manages 3 facilities in Wolverhampton which include Aldersley Leisure Village, Bert Williams Leisure Centre and Central Baths. These centres have a wide variety of facilities and varying service users which creates varying requirements. We are currently using a Leisure Management solution that was first installed 7 years ago based on requirements at the time. In the intervening period the solution has been updated and added to in order to meet changing requirements of our business and customers. We would like to investigate what solutions and technology exist in the Leisure Management market and what these can offer the business and our customers.
Any solution should ideally be available as an "off the shelf" product to enable a speedy implementation but have the flexibility to be amended/configured to meet specific requirements. The new solution should allow for any changes/configuration to be easily actioned by WV Active personnel.
As part of the PME process the Council may invite participants to provide a remote demonstration of their solution, the date and times will be confirmed following the closure of the PME exercise. The Council may not be able to see demonstrations from all suppliers if we receive a large number of responses. The Council reserves the right to limit the numbers invited to demonstrate their solution based on the initial information provided by suppliers.
This process will not limit any supplier from submitting a tender in any future procurement exercise.
If you would like to participate in the Preliminary Market Engagement please complete
and submit the questionnaire available on the Council's website Opportunities - www.wolverhamptontenders.com ↗.
The closing date for responses is Midday on Wednesday 10th September 2025
CPV: Information technology services · Software package and information systems
The lotProcurement structure
single lot · no lot value publishedProcedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Past planning notice
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 20 Aug 2025, 15:50 BST
- Last source update
- 20 Aug 2025, 15:50 BST
- Authority reference
CWC25091MW- FTS notice number
2025/S 000-050279- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-058b8eFind a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
20 Aug 2025 → 1 Apr 2026 · 3 dates- Planning notice published20 Aug 2025, 15:50 BST
- Market engagement10 Sept 2025, 23:59 BST
WV Active manages 3 facilities in Wolverhampton which include Aldersley Leisure Village, Bert Williams Leisure Centre and Central Baths. These centres have a wide variety of facilities and varying service users which creates varying requirements. We are currently using a Leisure Management solution that was first installed 7 years ago based on requirements at the time. In the intervening period the solution has been updated and added to in order to meet changing requirements of our business and customers. We would like to investigate what solutions and technology exist in the Leisure Management market and what these can offer the business and our customers.
Any solution should ideally be available as an "off the shelf" product to enable a speedy implementation but have the flexibility to be amended/configured to meet specific requirements. The new solution should allow for any changes/configuration to be easily actioned by WV Active personnel.
As part of the PME process the Council may invite participants to provide a remote demonstration of their solution, the date and times will be confirmed following the closure of the PME exercise. The Council may not be able to see demonstrations from all suppliers if we receive a large number of responses. The Council reserves the right to limit the numbers invited to demonstrate their solution based on the initial information provided by suppliers.
This process will not limit any supplier from submitting a tender in any future procurement exercise.
If you would like to participate in the Preliminary Market Engagement please complete and submit the questionnaire available on the Council's website Opportunities -
www.wolverhamptontenders.com ↗. The engagement period ends on midday on Wednesday 10th September 2025.
- Contract starts212 days ago1 Apr 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published20 Aug 2025, 15:50 BSTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender