CWC25091MW - Leisure Management System

{
  "id": "050279-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-08-20T15:50:13+01:00",
  "ocid": "ocds-h6vhtk-058b8e",
  "buyer": {
    "id": "GB-PPON-PVBV-7568-LBLL",
    "name": "Wolverhampton City Council"
  },
  "tender": {
    "id": "CWC25091MW",
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        "status": "planning",
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          "sme": true,
          "vcse": true
        },
        "contractPeriod": {
          "endDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
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            "countryName": "United Kingdom"
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        "additionalClassifications": [
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            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
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            "scheme": "CPV",
            "description": "Information technology services"
          }
        ]
      }
    ],
    "title": "CWC25091MW - Leisure Management System",
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "WV Active manages 3 facilities in Wolverhampton which include Aldersley Leisure Village, Bert Williams Leisure Centre and Central Baths. These centres have a wide variety of facilities and varying service users which creates varying requirements. We are currently using a Leisure Management solution that was first installed 7 years ago based on requirements at the time. In the intervening period the solution has been updated and added to in order to meet changing requirements of our business and customers. We would like to investigate what solutions and technology exist in the Leisure Management market and what these can offer the business and our customers.\nAny solution should ideally be available as an \"off the shelf\" product to enable a speedy implementation but have the flexibility to be amended/configured to meet specific requirements. The new solution should allow for any changes/configuration to be easily actioned by WV Active personnel.\nAs part of the PME process the Council may invite participants to provide a remote demonstration of their solution, the date and times will be confirmed following the closure of the PME exercise. The Council may not be able to see demonstrations from all suppliers if we receive a large number of responses. The Council reserves the right to limit the numbers invited to demonstrate their solution based on the initial information provided by suppliers. \nThis process will not limit any supplier from submitting a tender in any future procurement exercise.\nIf you would like to participate in the Preliminary Market Engagement please complete\nand submit the questionnaire available on the Council's website Opportunities - www.wolverhamptontenders.com. \nThe closing date for responses is Midday on Wednesday 10th September 2025",
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PVBV-7568-LBLL",
      "name": "Wolverhampton City Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKG39",
        "country": "GB",
        "locality": "Wolverhampton",
        "postalCode": "WV1 1SH",
        "countryName": "United Kingdom",
        "streetAddress": "Civic Centre, St Peter's Square"
      },
      "details": {
        "url": "http://www.wolverhampton.gov.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PVBV-7568-LBLL",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "sheena.douglas@wolverhampton.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "050279-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/050279-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-08-20T15:50:13+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-09-10T23:59:59+01:00",
        "description": "WV Active manages 3 facilities in Wolverhampton which include Aldersley Leisure Village, Bert Williams Leisure Centre and Central Baths. These centres have a wide variety of facilities and varying service users which creates varying requirements. We are currently using a Leisure Management solution that was first installed 7 years ago based on requirements at the time. In the intervening period the solution has been updated and added to in order to meet changing requirements of our business and customers. We would like to investigate what solutions and technology exist in the Leisure Management market and what these can offer the business and our customers.\nAny solution should ideally be available as an \"off the shelf\" product to enable a speedy implementation but have the flexibility to be amended/configured to meet specific requirements. The new solution should allow for any changes/configuration to be easily actioned by WV Active personnel.\nAs part of the PME process the Council may invite participants to provide a remote demonstration of their solution, the date and times will be confirmed following the closure of the PME exercise. The Council may not be able to see demonstrations from all suppliers if we receive a large number of responses. The Council reserves the right to limit the numbers invited to demonstrate their solution based on the initial information provided by suppliers. \nThis process will not limit any supplier from submitting a tender in any future procurement exercise.\nIf you would like to participate in the Preliminary Market Engagement please complete and submit the questionnaire available on the Council's website Opportunities -\nwww.wolverhamptontenders.com. The engagement period ends on midday on Wednesday 10th September 2025."
      }
    ]
  },
  "initiationType": "tender"
}