Find a TenderAwarded

Published 29 Nov 2024, 14:50 GMT

Official UK procurement notice

CT1542 Sheriff Officer Services

Authority: The City of Edinburgh Council (Local council)

Framework agreement2 lotsServicesOpen procedureSME suitableMax 1 lot per supplier

Sectors: Administration, defence and social security services (75)Business Services & Consultancy (79) Delivery: Scotland (UKM75)

Framework ceiling (notional)£1,750,000total for 2 lots · framework ceiling, not attributable revenue · 1 value update

Submissions closed 7 Oct 2025awarded 19 Dec 2025

Lots 2max 1 won per supplier

What is being bought2 lots · detail below

Published requirement description

The City of Edinburgh Council (the Council) is seeking to establish a Framework Agreement for the provision of Sheriff Officer Services. This service recovers funds from debt streams including unpaid Council Tax, Business Rates, Housing Benefit Overpayments, Parking Fines and Sundry Debt.

Recurrence: If extension options are not used then this opportunity is likely to be published in the third quarter of 2029. If extension options are utilised then the third quarter of 2032.

CPV: Bailiff services · Collection agency services

How this framework works

From the published notice

Places: up to 2 suppliers · 3 bids on the busiest of 2 lots (1.5 per place) · 2 appointed (full)

Lots and requirements (2)Procurement structure

2 lots · no lot values published · win at most 1 of them · same evaluation weights on every lot

Lot #1All Debt Streams - Primary CollectionAwardedRenewal

The City of Edinburgh Council (the Council) is seeking to establish a Framework Agreement for the provision of Sheriff Officer Services. This requirement recovers funds from debt streams including unpaid Council Tax, Business Rates, Housing Benefit Overpayments, Parking Fines and Sundry Debt.

The Lot 1 Provider will receive the majority of debt cases. Additional information: Please see tender documentation for further information.

Delivery: Scotland · The city of Edinburgh.

Extensions: This Framework Agreement will run for a period of four years with the option to extend for a further 24 month period and a further 12-month period (4+2+1).Variant bids: not allowed

75242110 Bailiff services

Lot #2All Debt Streams - Secondary collectionAwardedRenewal

Delivery: Scotland · The city of Edinburgh.

Extensions: This Framework Agreement will run for a period of four years with the option to extend for a further 24 month period and a further 12-month period (4+2+1).Variant bids: not allowed

75242110 Bailiff services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 70%Price: 30%

Published sub-criteria (2)

Quality: 70%
Cost: 30%

Published award criteria (2)

Quality: 70
Cost: 30

Conditions of participation4

Suitability
Part IV: Selection criteria – A: Service Contracts- Professional & Trade Registers – Question 4A2 Tenderers must be members of the Society of Messengers-At-Arms and Sheriff Officers (SMASO). Tenderers are required to be registered to the SMASO and adhere to its Code of Conduct.
Part IV: Selection criteria – A: Service Contracts- Professional & Trade Registers – Question 4A2 It is a mandatory requirement that Sheriff Officers and Messengers-At-Arms involved in the delivery of this Framework Agreement are commissioned to operate in Edinburgh.
Economic & financial standing
This refers to Section B of Part IV of the SPD (Scotland).
Minimum: Part IV: Selection criteria - B: Economic and financial standing – Question 4B.1 - Tenderers are required to meet the following financial thresholds: Lot 1 - a minimum “general” annual turnover of GBP 300,000 for the last two financial years. Where a Tenderer does not have an ann…
Technical & professional ability
This refers to section C and D of Part IV of the SPD (Scotland).
Minimum: Part IV: Selection criteria – A: Service Contracts- Professional & Trade Registers – Question 4A2 - It is a mandatory requirement that Messengers-At-Arms and Sheriff Officers are commissioned to operate in Edinburgh. Part IV: Selection criteria – A: Service Contracts- Professiona…
Technical & professional ability
Tenderers must be members of the Society of Messengers-at-Arms and Sheriff Officers (SMASO) and are required to be registered and adhere to its Code of Conduct.

Staff: Names and qualifications of delivery staff must be submitted

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
“CT1542 Sheriff Officer Services” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · If extension options are not used then this opportunity is likely to be published in the third quarter of 2029. If extension options are utilised then the third quarter of 2032.
First published: 29 Nov 2024, 14:50 GMT
Last source update: 9 Jan 2026, 16:25 GMT
Award evaluation window: 2 Oct 2025 – …
FTS notice number: 2026/S 000-002029
Classification (CPV): Bailiff servicesCollection agency services
Delivery area: Scotland (UKM75)
Official registry OCID: ocds-h6vhtk-04c135 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment
Performance terms: Please refer to the Key Performance Indicators (KPIs) provided in the document entitled CT1542 Key Performance Indicators.

Review and risk notes

Review procedure: An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.

Publisher note: (SC Ref:819500)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Appointment period ends: 7 Oct 2025, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 120 days from the deadline
Bids opened: 2 Oct 2025, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

5 May 2025 → 9 Jan 2026 · 4 dates

Next notice expected
5 May 2025, 00:00 BST
Bids opened388 days ago
2 Oct 2025, 12:00 BST
Admission / appointment period ends383 days ago · period end, not a bid countdown
7 Oct 2025, 12:00 BST
Notice published289 days ago
9 Jan 2026, 16:25 GMT

Notice history

6 events · 4 releases on Find a Tender · since 1 Sept 2025

Published value updated to £1,750,000
1 Sept 2025, 13:47 BST
was £900,000
Status changed to active
1 Sept 2025, 13:47 BST
Procurement method changed
1 Sept 2025, 13:47 BST
Deadline published: 2 Oct 2025, 12:00 BST
1 Sept 2025, 13:47 BST
Deadline moved to 7 Oct 2025, 12:00 BST
5 Sept 2025, 15:58 BST
+5 days · was 2 Oct 2025, 12:00 BST
Status changed to complete
9 Jan 2026, 16:25 GMT

Published amendments (1 · 1 deadline change)

When	What	Before	After	Shift
—	DeadlineTime limit · IV.2.2	2 Oct 2025	7 Oct 2025	+5 d
—	Bid openingConditions for opening of tenders · IV.2.7	2 Oct 2025	7 Oct 2025	+5 d

As requested due to an industry conference, the deadline has been extended to Tuesday 7 October 2025 at 12pm (midday).

Routine re-releases (4)

2024-11: 1 release · 29 Nov 2024

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 2admitted to the panel · see the list ↓

Bids received 33 from SMEs · busiest of 2 lots

Contracts signed 2latest 19 Dec 2025

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £1,050,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

All Debt Streams - Primary Collection
Signed
19 Dec 2025
Value
ceiling above
Status
active
All Debt Streams - Secondary collection
Signed
19 Dec 2025
Value
ceiling above
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · All Debt Streams - Primary Collection	3bids · 3 electronic · 3 from abroad	3	—	—
2 · All Debt Streams - Secondary collection	3bids · 3 electronic · 3 from abroad	3	—	—

Contracting authority & participating public bodies

The City of Edinburgh Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Waverley Court, 4 East Market Street, Edinburgh, Scotland, EH8 8BGContact email Published organisation website ↗

Dispute resolution & review bodies

Sheriff CourtReview body Edinburgh

Framework contractors & participating bidders

2 commercial parties on the notice

George Walker & Co. T/A Walker LoveFramework contractor 16 Royal Exchange Square, Glasgow, Scotland, G1 3ABContact phone
Scott & Co (Scotland) LLPFramework contractor 279 Bath Street, Glasgow, Scotland, G2 4JLContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.