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Published 29 Sept 2022, 12:20 BST

Official UK procurement notice

CT1201 - Flexible Framework Agreement for provision of Sports and Physical Activities for Children and Young People.

Official notice

Authority: The City of Edinburgh Council (Local council)·Consortium: 2 public authorities

Framework agreement2 lotsServicesOpen procedureSME suitable
Sectors: Hotel, restaurant and retail trade services (55)Recreational, cultural and sporting services (92)Community & Cultural Services (98) Delivery: UKScotland (UKM)
Framework ceiling (notional)£2,000,000total for 2 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 25 Apr 2023awarded 3 Aug 2023
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

AWARD of Framework Agreement

The City of Edinburgh Council (the Council) have created a Flexible Framework Agreement which will support making sport and physical activities accessible to a wide range of children and young people, supporting them to maintain their health and wellbeing, as well as build their confidence and social networks.

This requirement is delivered under two types of services, day sports and physical activities and residential sports and physical activities, organisations can apply for one or both lots.

The Flexible Framework Agreement will be opened every two years to allow new sports and physical activities organisations to apply to be part of the Flexible Framework Agreement.

  • How the procedure runs: https://www.gov.scot/policies/public-sector-procurement/

CPV: Children's holiday-camp services · Physical well-being services · Recreational, cultural and sporting services · Sport-related services · Sporting services · Sports facilities operation services

How this framework works

From the published notice
Bids received
63 bids on the busiest of 2 lots · 66 suppliers appointed

Lots and requirements (2)Procurement structure

2 lots · no lot values published
Lot #1CT1201 - Day Sports and Physical Activities Scotland

AWARD of Framework Agreement

The Council is has created a Flexible Framework Agreement in line with our commitment to getting it right for every child. Our priorities include helping children to be active, healthy, and nurtured, improving achievement, and closing any gaps in attainment.

It is expected that any Provider looking to deliver this Service will be able to;

  • Support Improvement of attendance and achievement
  • Make their sports and physical activities accessible to all children and young people
  • Make their sports and physical activities fully inclusive to all children and young people
  • Work in flexible and holistic way to complement the children and young people’s needs
  • Address barriers to learning which can arise within the school community and individual children
  • Provide evidence of outcomes achieved

The Flexible Framework Agreement is to cover all children and young people aged 4 to 18, across the whole of the city and aims to offer a wide range of sports and physical activities to cater for individual needs. Additional information: It is considered this procurement is covered by the "Social and Other specific Services" of The Public Contracts (Scotland) Regulations 2015.

Delivery: Scotland · City Wide Coverage
92000000 Recreational, cultural and sporting services92600000 Sporting services92610000 Sports facilities operation services92620000 Sport-related services98330000 Physical well-being services
Lot #2CT1201 - Residential Sports and Physical Activities UK, Scotland

AWARD of Framework Agreement

The Council has created a Flexible Framework Agreement in line with our commitment to getting it right for every child. Our priorities include helping children to be active, healthy, and nurtured, improving achievement, and closing any gaps in attainment.

It is expected that any Provider looking to deliver this Service will be able to;

  • Support Improvement of attendance and achievement
  • Make their sports and physical activities accessible to all children and young people
  • Make their sports and physical activities fully inclusive to all children and young people
  • Work in flexible and holistic way to complement the children and young people’s needs
  • Address barriers to learning which can arise within the school community and individual children
  • Provide evidence of outcomes achieved

Residential trips will include sports and physical activities. The packages will be an all inclusive – transport during the visit (not to and from), food and accommodation where applicable which may be more than one night.

  • quality of instruction, accommodation, food etc will be assessed at call off.
  • range of activity – onsite and offsite to be assessed at call off.
  • provision for school/group input to adapt programme to meet needs to be assessed at call off.
  • adult places to support supervision at a ratio that supports suitable and sufficient ratio.

The Flexible Framework Agreement is to cover all children and young people aged 4 to 18, across the whole of the city and aims to offer a wide range of sports and physical activities to cater for individual needs. Additional information: It is considered this opportunity is covered under the "Social and Other Specific Services" of The Public Contracts (Scotland) Regulations 2015.

Delivery: UK, Scotland · Trips can be across the whole of the UK.
55243000 Children's holiday-camp services92000000 Recreational, cultural and sporting services92620000 Sport-related services98330000 Physical well-being services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Schools and Active Schools will be able to call off from the Flexible Framework Agreement via direct purchases or Mini Competitions.

Shortlisting
Economic operators may be excluded if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015 B ECONOMIC AND FINANCIAL STANDING: 4B.1.1 Yearly turnover as detailed in the SDP 4B.1.4 Financial Ratios as detailed in the SDP 4B.5.1b Employer's liability insurance, limit of indemnity of not less than 5,000,000GBP 4B.5.2 Public liability insurance, limit of indemnity of not less than 1,000,000GBP D QUALITY ASSURANCE SCHEMES: 4D.1(1) Health and Safety Procedures 4D.1(2) Disclosure 4D.1(3) Community Benefits 4D.1(4) Fair Work First 4D.1(5) Serious Organised Crime Groups More detail on each area can be found in the procurement documents
What this means for your bid
  • “CT1201 - Flexible Framework Agreement for provision of Sports and…” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
29 Sept 2022, 12:20 BST
Last source update
13 Sept 2023, 13:05 BST
FTS notice number
2023/S 000-027087
Classification (CPV)
Children's holiday-camp servicesPhysical well-being servicesRecreational, cultural and sporting servicesSport-related servicesSporting servicesSports facilities operation services
Delivery area
UKScotland (UKM)
Official registry OCID
ocds-h6vhtk-03715a Find a Tender
How it runs

www.gov.scot/policies/public-sect… ↗

Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Please see contract specific KPI information contained within the relevant specifications.

Review and risk notes
Review procedure

A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.

Publisher note: It is a mandatory requirement of this Framework Agreement that a prompt payment clause is present in all supply chain Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request or as contractually scheduled. (SC Ref:739034)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
25 Apr 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

26 Jan 2023 → 13 Sept 2023 · 3 dates
  1. Next notice expected
    26 Jan 2023
  2. Admission / appointment period endsperiod end, not a bid countdown
    25 Apr 2023, 12:00 BST
  3. Notice published
    13 Sept 2023, 13:05 BST

Notice history

8 events · 5 releases on Find a Tender · since 13 Jan 2023
  1. Published value published: £2,000,000
    13 Jan 2023, 14:32 GMT
  2. Status changed to active
    13 Jan 2023, 14:32 GMT
  3. Procurement method changed
    13 Jan 2023, 14:32 GMT
  4. Deadline published: 3 Mar 2023, 12:00 GMT
    13 Jan 2023, 14:32 GMT
  5. Buyer details updated
    13 Jan 2023, 14:32 GMT
  6. Deadline moved to 24 Mar 2023, 12:00 GMT
    23 Feb 2023, 11:47 GMT
    +21 days · was 3 Mar 2023, 12:00 GMT
  7. Deadline moved to 25 Apr 2023, 12:00 BST
    14 Mar 2023, 15:50 GMT
    +32 days · was 24 Mar 2023, 12:00 GMT
  8. Status changed to complete
    13 Sept 2023, 13:05 BST
Published amendments (2 · 2 deadline changes)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.23 Mar 202324 Mar 2023+21 d
—DeadlineTime limit · IV.2.224 Mar 202325 Apr 2023+32 d

Please note a change in the Deadline for responses. This is to allow organisations a longer time to complete the tender application.

The submission deadline date has been extended to allow for further engagement with organisations.

Routine re-releases (5)
  • 2023-01: 1 release · 13 Jan 2023
  • 2022-09: 1 release · 29 Sept 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 66admitted to the panel · see the list ↓
Bids received 6363 from SMEs · busiest of 2 lots
Contracts signed 2latest 3 Aug 2023

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • CT1201 - Day Sports and Physical Activities

    Signed
    3 Aug 2023
    Value
    £5,000,000
    Status
    active

  • CT1201 - Residential Sports and Physical Activities

    Signed
    20 Jul 2023
    Value
    £1,000,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · CT1201 - Day Sports and Physical Activities63bids · 63 electronic · 63 from abroad63——
2 · CT1201 - Residential Sports and Physical Activities12bids · 12 electronic · 12 from abroad12——

Contracting authority & participating public bodies

2 public bodies on the notice

City of Edinburgh Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 4 East Market Street, The City of Edinburgh Council, Scotland, EH8 8BGContact name, email Published organisation website ↗

Consortium members and other public bodies

Framework contractors & participating bidders

66 commercial parties on the notice · 50 awarded

The first 50 of 66 commercial parties (by name); the JSON mirror lists them all.

Show 40 more suppliers

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.