Official UK procurement notice
CT0831 IP Video Surveillance System
Authority: The City of Edinburgh Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionUpgrade of the City of Edinburgh Council's IP Video Surveillance System
- Recurrence: Lot 1 Maintenance element and Lot 2 Fibre Network will be required in 10 years.
CPV: Closed circuit television services · Closed-circuit surveillance system · Closed-circuit television apparatus · Closed-circuit television cameras · Communications network · Telecommunications network · Video-surveillance system
Lots and requirements (2)Procurement structure
2 lots · no lot values publishedLot #1IP Video Surveillance SystemRenewal
The City of Edinburgh Council requires to update Public Realm CCTV and has successfully submitted a European Regional Development Fund (ERDF) bid as part of the 8th City Programme; Scottish Cities Alliance smart cities initiative.
The City of Edinburgh Council operates a Central Monitoring Facility (CMF) at the City Chambers. This facility operates 365 days, 24 hours per day; with 206 permanent cameras and rapid deployment cameras. The CCTV system and fibre transmission which services the system currently is predominantly analogue, requiring an upgrade to digital.
Lot 1 is for the upgrade of the CMF and maintenance, it is the intention to replace the entire system and potentially install additional permanent cameras in new locations.
The public realm CCTV upgrade will be funded from the European Regional Development Fund (ERDF) and match funded from the Council’s capital budget, the maximum budget for the public realm CCTV upgrade is GBP1,500,000 (inclusive of contingency). In addition, maintenance of the IP Video Surveillance System will be met from the Council’s revenue budget. Additional information: A virtual Microsoft Teams event will be held at 14:00 on 12 April 2021 to video record key locations relevant to the project. Please contact [email protected] to register for this event by 12noon on Friday 9 April 2021. The Microsoft Teams event must not be recorded.
Lot #2Fibre NetworkRenewal
The City of Edinburgh Council operates a Central Monitoring Facility (CMF) at the City Chambers. This facility operates 365 days, 24 hours per day; with 206 permanent cameras and rapid deployment cameras. The CCTV system and fibre transmission which services the system currently is predominantly analogue, requiring an upgrade to digital.
Lot 2 is for the appointment of a suitably qualified and experienced Contractor for the design, supply and delivery of a fully managed private IP fibre network to support a newly digitalised CCTV network. The new fibre must meet today’s performance requirements but must also have upgradeable bandwidth to futureproof the network. These future requirements are not known, although future bandwidth growth is expected.
In addition to the basic needs of CCTV, the Council will see significant benefits of implementing the proposed solution, including:
Accelerate the implementation of 5G;
Reduced time to develop Internet of Things (IoT) based solutions;
Resilient Transport fibre connections; and
Contribute to the Council’s smart city ambitions.
The Contractor shall take full responsibility for:
Solution design;
Co-ordinated implementation minimising business continuity interruption;
Detailed survey in relation to any proposed installation;
Installation, including supply of materials and testing; and
On-going support and maintenance once installed.
Lot 2 will be solely funded from the Council’s revenue budget, there is no CapEx budget for Fibre Network at present; any associated capital expenditure costs must be absorbed into the annual revenue costs. Additional information: A virtual Microsoft Teams event will be held at 14:00 on 12 April 2021 to video record key locations relevant to the project. Please contact [email protected] to register for this event by 12noon on Friday 9 April 2021. The Microsoft Teams event must not be recorded.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Economic & financial standing
Part IV: Selection criteria - B: Economic and financial standing – Question 4B.1 - Tenderers are required to have a minimum “general” annual turnover of for the last two financial years as detailed below:
Lot 1 - IP Video Surveillance System - GBP3m
Lot 2 - Fibre Network - GBP2.4m
Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.
Part IV: Selection criteria - B: Economic and financial standing – Question 4B.4 - Tenderers will be required provide the following information in response to 4B.4:
Lot 1 - IP Video Surveillance System
Current ratio for Current Year: 1.20
Current ratio for Prior Year: 1.20
Lot 2 - Fibre Network
Current ratio for Current Year: 1.20
Current ratio for Prior Year: 1.20
The formula for calculating a Tenderer’s current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.20. Where a Tenderer’s current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.
Part IV: Selection criteria - B: Economic and financial standing – Question 4B.5 - Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequentl…
- Staff
- Names and qualifications of delivery staff must be submitted
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Lot 1 Maintenance element and Lot 2 Fibre Network will be required in 10 years.
- First published
- 1 Apr 2021, 16:16 BST
- Last source update
- 1 Apr 2021, 16:16 BST
- Award evaluation window
- 12 May 2021 – …
- Authority reference
CT0831- FTS notice number
2021/S 000-006875- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02a24cFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
Publisher note: Part II (Q.2D.1.2) The public body explicitly requests this information, please provide a separate ESPD response (Sections A and B of this Part and Part III) for each subcontractor. Part III: Section A, B, C & D - Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of The Public Contracts (Scotland) Regulations 2015 (for above OJEU threshold)/ 8 and 9 of the Procurement (Scotland) Regulations 2016 (below OJEU threshold). Part IV: Selection criteria - D: Quality Assurance Schemes & Environmental Management – Question 4D.1 - It is a mandatory requirement that Tendering Organisations with more than 5 employees have in place a Health & Safety Policy which is approved at a senior level within the Organisation and is reviewed regularly. Bidders should confirm that this condition has been met within the response to this question. Where a Bidder does not have a Health & Safety Policy and is required to do so, the Council may exclude the Bidder from the competition. The following ESPD questions must be answered by tenderers noting the relating Statement of Requirements Part I, Part II Section All, Part III Section All Exclusion Grounds, Part IV Section B 4B.1.1; 4B.1.3; 4B.3; 4B.4; 4B.4.1; 4B.5.1A; 4B.5.1B; 4B.5.3; Question 4B.1, 4B.4; 4B.5 Exclusion Grounds, Part IV D Question 4D.1, 4D.1.1, 4D.1.2, Question 4D.1 Mandatory Criteria. The Council has identified that the scope of this procurement falls within a business sector which may be attractive to infiltration by organised crime groups. The Council, therefore, reserves the right to include enhanced probity checks/requirements of the main Contractors and any Sub-contractors at both the selection and award stages of the procurement. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=648570. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: A summary of expected Community Benefits has been provided in the Community Benefits guidance document. (SC Ref:648570)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 12 May 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 12 May 2021, 12:00 BST
Timeline
1 Apr 2021 → 12 May 2021 · 3 dates- Notice published1 Apr 2021, 16:16 BST
- Submission deadline12 May 2021, 12:00 BST
- Bids opened12 May 2021, 12:00 BST
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- European UnionFunder
Dispute resolution & review bodies
- Sherriff CourtReview body
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria