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Official procurement procedure

CST105 Implementation Partner for SAP Upgrade and SAP on Azure Infrastructure

IT services: consulting
software development
Internet and support
East Midlands (UKF1)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Derbyshire County Council: "CST105 Implementation Partner for SAP Upgrade and SAP on Azure Infrastructure". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityDerbyshire County CouncilScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Derbyshire County Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Derbyshire County Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
28.3Bids / Report
11.9% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 424 active published awards; 420 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityDerbyshire County Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published21 Dec 2023, 11:16 GMT
Last source update21 Dec 2023, 11:16 GMT
Recurring procurementNot published
ClassificationIT services: consulting, software development, Internet and support
Delivery area
East Midlands (UKF1)
OCIDocds-h6vhtk-042915
What is being bought
Direct award of a contract for an Implementation Partner to support a SAP Upgrade and SAP on Azure Infrastructure under Regulation 32 of the Public Procurement Regulations 2015, and Protocol 8 of the Council’s Standing Orders Relating to Contracts.
What changed
From the official release history
  1. Status changed to complete
    21 Dec 2023, 11:16 GMT
  2. Official notice release published
    21 Dec 2023, 11:16 GMT
  3. Buyer information updated
    21 Dec 2023, 11:16 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    Direct award of a contract for an Implementation Partner to support a SAP Upgrade and SAP on Azure Infrastructure under Regulation 32 of the Public Procurement Regulations 2015, and Protocol 8 of the Council’s Standing Orders Relating to Contracts.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    21 Dec 2023, 11:16 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 15 Dec 2023, 00:00 GMT · Not published
Commercial outcome and competition
Awards
HCL Technologies UK Limited
Not published · Not published · active
Contracts
Contract
Not published · signed 15 Dec 2023, 00:00 GMT · active
Bid statistics
highestValidBidValue: 1900000
lowestValidBidValue: 1588000
bids: 1 (lot 1)
highestValidBidValue: 1900000 (lot 1)
lowestValidBidValue: 1588000 (lot 1)
Buyer and organisations in this procedure

Derbyshire County Council

Contracting authority GB-FTS-4363
View buyer profile

  • Derbyshire County Council
    buyer

    County Hall, Matlock, UKF1, DE4 3AG
    gemma.walker@derbyshire.gov.uk

  • Derbyshire County Council
    reviewBody

    Matlock

  • HCL Technologies UK Limited
    supplier

    London, UKF1
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThe Council has awarded under Regulation 32(2)(b)(ii), where the works, supplies or services can be supplied only by a particular economic operator as competition is absent for technical reasons and no reasonable alternative or substitute exists. It is believed that this regulation is applicable for the following reasons: (1) HCL has built Derbyshire specific data loaders and gained detailed knowledge of the Derbyshire SAP system as it successfully completed three rounds of migration of 12 years worth of production data (3 TB) as well as the successful testing of 62 mission critical interfaces and full UAT including payroll regression testing. The re-use of HCL’s data loaders and fix on fail code knowledge is an accelerator and will de-risk the delivery of the programme. Selecting a new system implementer would mean that both data migration and code remediation will have to be started afresh again at a significant additional cost and a much longer delivery time. (2) For the Azure infrastructure services, HCL have a detailed understanding of the specific implementation of SAP S/4HANA as per the Council’s requirements as they were responsible for the SAP software implementation. Procuring these services from another 3rd party service provider would result in significant additional complexity in delivering the SAP Upgrade programme as the Council will need to provide knowledge transfer to the new party and manage all the interaction and dependencies between the new 3rd party and the implementation team.