Crofty Education Trust - Provision of Grounds Maintenance Services

{
  "id": "025272-2026",
  "tag": [
    "award",
    "contract"
  ],
  "date": "2026-03-19T14:45:04Z",
  "ocid": "ocds-h6vhtk-05d962",
  "buyer": {
    "id": "GB-COH-10354924",
    "name": "CROFTY EDUCATION TRUST"
  },
  "awards": [
    {
      "id": "1",
      "items": [
        {
          "id": "LOT-0005",
          "relatedLot": "LOT-0005",
          "deliveryAddresses": [
            {
              "region": "UKK3",
              "country": "GB",
              "countryName": "United Kingdom"
            }
          ],
          "additionalClassifications": [
            {
              "id": "77314000",
              "scheme": "CPV",
              "description": "Grounds maintenance services"
            }
          ]
        }
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-07022996",
          "name": "GREENS (CORNWALL) LIMITED"
        }
      ],
      "relatedLots": [
        "LOT-0005"
      ],
      "mainProcurementCategory": "services"
    }
  ],
  "tender": {
    "id": "CMAT01.05",
    "lots": [
      {
        "id": "LOT-0005",
        "status": "complete"
      }
    ],
    "title": "Crofty Education Trust - Provision of Grounds Maintenance Services",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "The contract will be for the provision of grounds maintenance services. The Trust requires the Contractor to deliver the Service in full compliance with horticultural best practice, the Service Specification, and all associated tender documentation. The Contractor shall be responsible for the provision of appropriately qualified and experienced horticultural personnel to undertake the Service. Contract requirements has been broken down into the following sections: \na. General Service Requirements - General grounds works that are to be undertaken at Trust sites as indicated in the Core Specification in Document 5. \nb. Other Area Service Requirements - Site specific grounds works that are to be undertaken as indicated in the Core Specification in Document 5. The tender has been split into Lots, by geographical area.",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-COH-10354924",
      "name": "CROFTY EDUCATION TRUST",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKK30",
        "country": "GB",
        "locality": "Camborne",
        "postalCode": "TR14 0HX",
        "countryName": "United Kingdom",
        "streetAddress": "Unit 1 North Crofty Tolvaddon Energy Park"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "10354924",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "business@croftymat.org"
      },
      "additionalIdentifiers": [
        {
          "id": "PVCB-5772-YMXN",
          "scheme": "GB-PPON"
        }
      ]
    },
    {
      "id": "GB-COH-OC429243",
      "name": "PHP LAW LLP",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ],
      "address": {
        "region": "UKK43",
        "country": "GB",
        "locality": "Totnes",
        "postalCode": "TQ9 5RW",
        "countryName": "United Kingdom",
        "streetAddress": "Unit 3 The Brutus Centre"
      },
      "details": {
        "url": "http://www.phplaw.co.uk"
      },
      "identifier": {
        "id": "OC429243",
        "scheme": "GB-COH"
      },
      "roleDetails": "Procurement Consultant",
      "contactPoint": {
        "email": "josie.medforth@phplaw.co.uk"
      },
      "additionalIdentifiers": [
        {
          "id": "PPRM-9434-VNYQ",
          "scheme": "GB-PPON"
        }
      ]
    },
    {
      "id": "GB-COH-07022996",
      "name": "GREENS (CORNWALL) LIMITED",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKK30",
        "country": "GB",
        "locality": "Redruth",
        "postalCode": "TR16 4HY",
        "countryName": "United Kingdom",
        "streetAddress": "Higher Laity Farm, Old Portreath Road"
      },
      "details": {
        "url": "http://www.greensofcornwall.co.uk",
        "vcse": false,
        "scale": "sme",
        "shelteredWorkshop": false,
        "publicServiceMissionOrganization": false
      },
      "identifier": {
        "id": "07022996",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "info@greensofcornwall.co.uk"
      },
      "additionalIdentifiers": [
        {
          "id": "PDDR-8232-TDGL",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "1",
      "title": "Crofty Education Trust - Provision of Grounds Maintenance Services",
      "value": {
        "amount": 542000,
        "currency": "GBP",
        "amountGross": 650400
      },
      "period": {
        "endDate": "2029-03-17T23:59:59Z",
        "startDate": "2026-03-18T00:00:00Z",
        "maxExtentDate": "2031-03-17T23:59:59Z"
      },
      "status": "active",
      "awardID": "1",
      "options": {
        "description": "The right to additional purchases while the contract is valid.\nThe Contractor shall note the following specific contract modifications relevant to this procurement: \na. New Schools may join the Trust during the term of the contract; therefore, a contract variation may be required. A pricing assessment will be completed and agreed by the Tenderer and the Trust for each new school in such instances. \nb. The quantities requiring maintenance may be amended during the course of the contract, either additions or subtractions, and reasonable adjustments made to the payments as agreed by the\nTenderer and the Trust. \nc. Additional activities to existing items may be required of the\nTenderer which an additional payment will be agreed by the Tenderer and the Trust."
      },
      "renewal": {
        "description": "Possible extension of two (2) further years, in 12-month intervals (3 +1+1)"
      },
      "documents": [
        {
          "id": "025272-2026",
          "url": "https://www.find-tender.service.gov.uk/Notice/025272-2026",
          "format": "text/html",
          "noticeType": "UK7",
          "description": "Contract details notice on Find a Tender",
          "documentType": "contractNotice",
          "datePublished": "2026-03-19T14:45:04Z"
        }
      ],
      "dateSigned": "2026-03-18T00:00:00Z",
      "hasOptions": true,
      "hasRenewal": true,
      "agreedMetrics": [
        {
          "id": "1",
          "title": "Additional work over the fixed Agreement costs is valued for money, assessed  through benchmarking",
          "description": "(Success criteria of 90%), measured across the trust fleet covering \neach quarter in relation to overall performance."
        },
        {
          "id": "2",
          "title": "All Agreement review meetings to be attended quarterly",
          "description": "(Success criteria of 90%), measured across the trust fleet covering each quarter in relation to overall performance."
        },
        {
          "id": "3",
          "title": "Communication staff at each Site who are responsible for grounds maintenance are  regularly communicated with and kept up-to-date",
          "description": "(Success criteria of 90%), measured across the trust fleet covering each quarter in relation to overall performance."
        },
        {
          "id": "4",
          "title": "Compliance with safe working practices and the Customer code of conduct, including  DBS, with relevant documentation shared with the Customer",
          "description": "(Success criteria of 90%), measured across the trust fleet covering each quarter in relation to overall performance."
        },
        {
          "id": "5",
          "title": "High-priority issues or complaints (including Health and safety or safeguarding  matters by the next Business Day",
          "description": "(Success criteria of 90%), measured across the trust fleet \ncovering each quarter in relation to overall performance."
        },
        {
          "id": "6",
          "title": "Individual Site feedback received in the agreed timeframe",
          "description": "(Success criteria of 90%), measured across the trust fleet covering each quarter in relation to overall performance."
        },
        {
          "id": "7",
          "title": "Information (including attendance notes, Site images, scheduling and completed  works) is accessible by the Customer through a shared area or portal and is kept up  to date",
          "description": "(Success criteria of 90%), measured across the trust fleet covering each quarter in relation to overall performance."
        },
        {
          "id": "8",
          "title": "Low-priority issues or complaints resolved by the next Site visit",
          "description": "(Success criteria of 90%), measured across the trust fleet covering each quarter in relation to overall performance."
        },
        {
          "id": "9",
          "title": "Medium priority issues or complaints resolved within two (2) Business Days",
          "description": "(Success criteria of 90%), measured across the trust fleet covering each quarter in relation to overall performance."
        },
        {
          "id": "10",
          "title": "Out-of-scope emergency works agreed with the Customer and quoted and invoiced",
          "description": "(Success criteria of 90%), measured across the trust fleet covering each quarter in relation to overall performance."
        },
        {
          "id": "11",
          "title": "Response to general calls and e-mail messages within two (2) Business Days of receipt",
          "description": "(Success criteria of 90%), measured across the trust fleet covering each quarter in relation to overall performance."
        },
        {
          "id": "12",
          "title": "Schedule of Works for all Sites drafted and shared with the Customer:",
          "description": "(Success criteria of 90%), measured across the trust fleet covering each quarter in relation to overall performance."
        },
        {
          "id": "13",
          "title": "Site inspection visits completed within the agreed timeframe",
          "description": "(Success criteria of 90%), measured across the trust fleet covering each quarter in relation to overall performance."
        },
        {
          "id": "14",
          "title": "The Supplier attends the Site on the agreed day",
          "description": "(Success criteria of 90%), measured across the trust fleet covering each quarter in relation to overall performance."
        },
        {
          "id": "15",
          "title": "The Supplier's staff are on Site at the agreed times with consideration given to the  timings of the school day",
          "description": "(Success criteria of 90%), measured across the trust fleet covering \neach quarter in relation to overall performance."
        },
        {
          "id": "16",
          "title": "The Supplier attends the Site on the agreed day",
          "description": "(Success criteria of 90%), measured across the trust fleet covering each quarter in relation to overall performance."
        }
      ],
      "aboveThreshold": true
    }
  ],
  "initiationType": "tender"
}

{
  "id": "008343-2026",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 7,
        "measure": "bids",
        "relatedLot": "LOT-0005"
      },
      {
        "id": "2",
        "value": 7,
        "measure": "finalStageBids",
        "relatedLot": "LOT-0005"
      },
      {
        "id": "3",
        "value": 5,
        "measure": "smeFinalStageBids",
        "relatedLot": "LOT-0005"
      },
      {
        "id": "4",
        "value": 0,
        "measure": "vcseFinalStageBids",
        "relatedLot": "LOT-0005"
      }
    ]
  },
  "date": "2026-01-30T10:36:00Z",
  "ocid": "ocds-h6vhtk-05d962",
  "buyer": {
    "id": "GB-COH-10354924",
    "name": "CROFTY EDUCATION TRUST"
  },
  "awards": [
    {
      "id": "1",
      "date": "2026-01-29T00:00:00Z",
      "items": [
        {
          "id": "LOT-0005",
          "relatedLot": "LOT-0005",
          "deliveryAddresses": [
            {
              "region": "UKK3",
              "country": "GB",
              "countryName": "United Kingdom"
            }
          ],
          "additionalClassifications": [
            {
              "id": "77314000",
              "scheme": "CPV",
              "description": "Grounds maintenance services"
            }
          ]
        }
      ],
      "title": "Crofty Education Trust - Provision of Grounds Maintenance Services",
      "value": {
        "amount": 542000,
        "currency": "GBP",
        "amountGross": 650400
      },
      "status": "pending",
      "options": {
        "description": "The right to additional purchases while the contract is valid.\nThe Contractor shall note the following specific contract modifications relevant to this procurement: \na. New Schools may join the Trust during the term of the contract; therefore, a contract variation may be required. A pricing assessment will be completed and agreed by the Tenderer and the Trust for each new school in such instances. \nb. The quantities requiring maintenance may be amended during the course of the contract, either additions or subtractions, and reasonable adjustments made to the payments as agreed by the\nTenderer and the Trust. \nc. Additional activities to existing items may be required of the\nTenderer which an additional payment will be agreed by the Tenderer and the Trust."
      },
      "renewal": {
        "description": "Possible extension of two (2) further years, in 12-month intervals (3 +1+1)."
      },
      "documents": [
        {
          "id": "008343-2026",
          "url": "https://www.find-tender.service.gov.uk/Notice/008343-2026",
          "format": "text/html",
          "noticeType": "UK6",
          "description": "Contract award notice on Find a Tender",
          "documentType": "awardNotice",
          "datePublished": "2026-01-30T10:36:00Z"
        }
      ],
      "suppliers": [
        {
          "id": "GB-COH-07022996",
          "name": "GREENS (CORNWALL) LIMITED"
        }
      ],
      "hasOptions": true,
      "hasRenewal": true,
      "milestones": [
        {
          "id": "1",
          "type": "futureSignatureDate",
          "status": "scheduled",
          "dueDate": "2026-02-13T23:59:59Z"
        }
      ],
      "relatedLots": [
        "LOT-0005"
      ],
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2029-02-28T23:59:59Z",
        "startDate": "2026-03-01T00:00:00Z",
        "maxExtentDate": "2031-02-28T23:59:59Z"
      },
      "standstillPeriod": {
        "endDate": "2026-02-10T23:59:59+00:00"
      },
      "mainProcurementCategory": "services",
      "assessmentSummariesDateSent": "2026-01-30T00:00:00Z"
    },
    {
      "id": "-1",
      "status": "active",
      "documents": [
        {
          "id": "008343-2026",
          "url": "https://www.find-tender.service.gov.uk/Notice/008343-2026",
          "format": "text/html",
          "noticeType": "UK6",
          "description": "Contract award notice on Find a Tender",
          "documentType": "awardNotice",
          "datePublished": "2026-01-30T10:36:00Z"
        }
      ],
      "relatedLots": [
        "LOT-0001",
        "LOT-0002",
        "LOT-0003",
        "LOT-0004"
      ],
      "finalStatusDate": "2026-01-29T00:00:00Z"
    }
  ],
  "tender": {
    "id": "CMAT01.05",
    "lots": [
      {
        "id": "LOT-0001",
        "status": "complete"
      },
      {
        "id": "LOT-0002",
        "status": "complete"
      },
      {
        "id": "LOT-0003",
        "status": "complete"
      },
      {
        "id": "LOT-0004",
        "status": "complete"
      },
      {
        "id": "LOT-0005",
        "status": "complete"
      }
    ],
    "title": "Crofty Education Trust - Provision of Grounds Maintenance Services",
    "status": "complete",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "The contract will be for the provision of grounds maintenance services. The Trust requires the Contractor to deliver the Service in full compliance with horticultural best practice, the Service Specification, and all associated tender documentation. The\nContractor shall be responsible for the provision of appropriately qualified and experienced horticultural personnel to undertake the Service. Contract requirements has been broken down into the following sections: \na. General Service Requirements - General grounds works that are to be undertaken at Trust sites as indicated in the Core Specification in Document 5. \nb. Other Area Service Requirements - Site specific grounds\nworks that are to be undertaken as indicated in the Core Specification in Document 5. \nThe tender has been split into Lots, by geographical area. The contract start date will be 1st March 2026 and is to be for a period of three (3) years with the possible extension of two (2) further years, in 12-month intervals (3 +1+1). Schools will join the contract once their current contracts end.",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-COH-10354924",
      "name": "CROFTY EDUCATION TRUST",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKK30",
        "country": "GB",
        "locality": "Camborne",
        "postalCode": "TR14 0HX",
        "countryName": "United Kingdom",
        "streetAddress": "Unit 1 North Crofty Tolvaddon Energy Park"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "10354924",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "business@croftymat.org"
      },
      "additionalIdentifiers": [
        {
          "id": "PVCB-5772-YMXN",
          "scheme": "GB-PPON"
        }
      ]
    },
    {
      "id": "GB-COH-OC429243",
      "name": "PHP LAW LLP",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ],
      "address": {
        "region": "UKK43",
        "country": "GB",
        "locality": "Totnes",
        "postalCode": "TQ9 5RW",
        "countryName": "United Kingdom",
        "streetAddress": "Unit 3 The Brutus Centre"
      },
      "details": {
        "url": "http://www.phplaw.co.uk"
      },
      "identifier": {
        "id": "OC429243",
        "scheme": "GB-COH"
      },
      "roleDetails": "Procurement Advisor",
      "contactPoint": {
        "email": "josie.medforth@phplaw.co.uk"
      },
      "additionalIdentifiers": [
        {
          "id": "PPRM-9434-VNYQ",
          "scheme": "GB-PPON"
        }
      ]
    },
    {
      "id": "GB-COH-07022996",
      "name": "GREENS (CORNWALL) LIMITED",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKK30",
        "country": "GB",
        "locality": "Redruth",
        "postalCode": "TR16 4HY",
        "countryName": "United Kingdom",
        "streetAddress": "Higher Laity Farm, Old Portreath Road"
      },
      "details": {
        "url": "http://www.greensofcornwall.co.uk",
        "vcse": false,
        "scale": "sme",
        "shelteredWorkshop": false,
        "publicServiceMissionOrganization": false
      },
      "identifier": {
        "id": "07022996",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "info@greensofcornwall.co.uk"
      },
      "additionalIdentifiers": [
        {
          "id": "PDDR-8232-TDGL",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "initiationType": "tender"
}

{
  "id": "070642-2025",
  "tag": [
    "tender"
  ],
  "date": "2025-11-03T20:58:17Z",
  "ocid": "ocds-h6vhtk-05d962",
  "buyer": {
    "id": "GB-PPON-PVCB-5772-YMXN",
    "name": "Crofty Education Trust"
  },
  "tender": {
    "id": "CMAT01.05",
    "lots": [
      {
        "id": "LOT-0001",
        "title": "Lot 1",
        "value": {
          "amount": 0,
          "currency": "GBP",
          "amountGross": 0
        },
        "status": "active",
        "options": {
          "description": "The Contractor shall note the following specific contract modifications relevant to this procurement: a. New Schools may join the Trust during the term of the contract; therefore, a contract variation may be required. A pricing assessment will be completed and agreed by the Tenderer and the Trust for each new school in such instances. b. The quantities requiring maintenance may be amended during the course of the contract, either additions or subtractions, and reasonable adjustments made to the payments as agreed by the Tenderer and the Trust. c. Additional activities to existing items may be required of the Tenderer which an additional payment will be agreed by the Tenderer and the Trust."
        },
        "renewal": {
          "description": "Possible extension of two (2) further years, in 12-month intervals (3 +1+1)."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "Lot 1 consists of the following sites: Godolphin Primary School Marazion School Penpol School. The Contract Value for all Schools is £542000 exclusive of VAT £650400 inclusive of VAT The proposed contract will be for the provision of grounds maintenance services. The Trust requires the Contractor to deliver the Service in full compliance with horticultural best practice, the Service Specification, and all associated tender documentation. The Contractor shall be responsible for the provision of appropriately qualified and experienced horticultural personnel to undertake the Service. Contract requirements has been broken down into the following sections: a. General Service Requirements – General grounds works that are to be undertaken at Trust sites as indicated in the Core Specification in Document 5. b. Other Area Service Requirements – Site specific grounds works that are to be undertaken as indicated in the Core Specification in Document 5. The tender has been split into Lots, by geographical area. The contract start date will be 1st March 2026 and is to be for a period of three (3) years with the possible extension of two (2) further years, in 12-month intervals (3 +1+1). Schools will join the contract once their current contracts end.",
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Proposed Solution",
              "type": "quality",
              "numbers": [
                {
                  "number": 17.5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Staff Delivery Team",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Contract Management",
              "type": "quality",
              "numbers": [
                {
                  "number": 17.5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Service Quality Monitoring",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Contract Mobilisation & Risk Management",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Sustainability",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-02-28T23:59:59Z",
          "startDate": "2026-03-01T00:00:00Z",
          "maxExtentDate": "2031-02-28T23:59:59Z"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "A financial appraisal will be based upon a credit check a. Employer’s (Compulsory) Liability Insurance = [£5m] b. Public Liability Insurance = [£10m]"
            },
            {
              "type": "technical",
              "description": "Provide 3 relevant previous contract examples To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity and working on more than one site within the contract."
            }
          ]
        }
      },
      {
        "id": "LOT-0002",
        "title": "Lot 2",
        "value": {
          "amount": 0,
          "currency": "GBP",
          "amountGross": 0
        },
        "status": "active",
        "options": {
          "description": "The Contractor shall note the following specific contract modifications relevant to this procurement: a. New Schools may join the Trust during the term of the contract; therefore, a contract variation may be required. A pricing assessment will be completed and agreed by the Tenderer and the Trust for each new school in such instances. b. The quantities requiring maintenance may be amended during the course of the contract, either additions or subtractions, and reasonable adjustments made to the payments as agreed by the Tenderer and the Trust. c. Additional activities to existing items may be required of the Tenderer which an additional payment will be agreed by the Tenderer and the Trust."
        },
        "renewal": {
          "description": "Possible extension of two (2) further years, in 12-month intervals (3 +1+1)."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "Lot 2 consists of the following sites: Rosemellin Community Primary School Roskear Primary & Nursery School Weeth Community Primary School The Contract Value for all Schools is £542000 exclusive of VAT £650400 inclusive of VAT The proposed contract will be for the provision of grounds maintenance services. The Trust requires the Contractor to deliver the Service in full compliance with horticultural best practice, the Service Specification, and all associated tender documentation. The Contractor shall be responsible for the provision of appropriately qualified and experienced horticultural personnel to undertake the Service. Contract requirements has been broken down into the following sections: a. General Service Requirements – General grounds works that are to be undertaken at Trust sites as indicated in the Core Specification in Document 5. b. Other Area Service Requirements – Site specific grounds works that are to be undertaken as indicated in the Core Specification in Document 5. The tender has been split into Lots, by geographical area. The contract start date will be 1st March 2026 and is to be for a period of three (3) years with the possible extension of two (2) further years, in 12-month intervals (3 +1+1). Schools will join the contract once their current contracts end.",
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Proposed Solution",
              "type": "quality",
              "numbers": [
                {
                  "number": 17.5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Staff Delivery Team",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Contract Management",
              "type": "quality",
              "numbers": [
                {
                  "number": 17.5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Service Quality Monitoring",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Contract Mobilisation & Risk Management",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Sustainability",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-02-28T23:59:59Z",
          "startDate": "2026-03-01T00:00:00Z",
          "maxExtentDate": "2031-02-28T23:59:59Z"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "A financial appraisal will be based upon a credit check a. Employer’s (Compulsory) Liability Insurance = [£5m] b. Public Liability Insurance = [£10m]"
            },
            {
              "type": "technical",
              "description": "Provide 3 relevant previous contract examples To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity and working on more than one site within the contract."
            }
          ]
        }
      },
      {
        "id": "LOT-0003",
        "title": "Lot 3",
        "value": {
          "amount": 0,
          "currency": "GBP",
          "amountGross": 0
        },
        "status": "active",
        "options": {
          "description": "The Contractor shall note the following specific contract modifications relevant to this procurement: a. New Schools may join the Trust during the term of the contract; therefore, a contract variation may be required. A pricing assessment will be completed and agreed by the Tenderer and the Trust for each new school in such instances. b. The quantities requiring maintenance may be amended during the course of the contract, either additions or subtractions, and reasonable adjustments made to the payments as agreed by the Tenderer and the Trust. c. Additional activities to existing items may be required of the Tenderer which an additional payment will be agreed by the Tenderer and the Trust."
        },
        "renewal": {
          "description": "Possible extension of two (2) further years, in 12-month intervals (3 +1+1)."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "Lot 3 consists of the following sites: Garras Community Primary School Halwin School Parc Eglos School Porthleven School Sithney Community Primary School Trannack Primary School The Contract Value for all Schools is £542000 exclusive of VAT £650400 inclusive of VAT The proposed contract will be for the provision of grounds maintenance services. The Trust requires the Contractor to deliver the Service in full compliance with horticultural best practice, the Service Specification, and all associated tender documentation. The Contractor shall be responsible for the provision of appropriately qualified and experienced horticultural personnel to undertake the Service. Contract requirements has been broken down into the following sections: a. General Service Requirements – General grounds works that are to be undertaken at Trust sites as indicated in the Core Specification in Document 5. b. Other Area Service Requirements – Site specific grounds works that are to be undertaken as indicated in the Core Specification in Document 5. The tender has been split into Lots, by geographical area. The contract start date will be 1st March 2026 and is to be for a period of three (3) years with the possible extension of two (2) further years, in 12-month intervals (3 +1+1). Schools will join the contract once their current contracts end.",
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Proposed Solution",
              "type": "quality",
              "numbers": [
                {
                  "number": 17.5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Staff Delivery Team",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Contract Management",
              "type": "quality",
              "numbers": [
                {
                  "number": 17.5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Service Quality Monitoring",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Contract Mobilisation & Risk Management",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Sustainability",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-02-28T23:59:59Z",
          "startDate": "2026-03-01T00:00:00Z",
          "maxExtentDate": "2031-02-28T23:59:59Z"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "A financial appraisal will be based upon a credit check a. Employer’s (Compulsory) Liability Insurance = [£5m] b. Public Liability Insurance = [£10m]"
            },
            {
              "type": "technical",
              "description": "Provide 3 relevant previous contract examples To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity and working on more than one site within the contract."
            }
          ]
        }
      },
      {
        "id": "LOT-0004",
        "title": "Lot 4",
        "value": {
          "amount": 0,
          "currency": "GBP",
          "amountGross": 0
        },
        "status": "active",
        "options": {
          "description": "The Contractor shall note the following specific contract modifications relevant to this procurement: a. New Schools may join the Trust during the term of the contract; therefore, a contract variation may be required. A pricing assessment will be completed and agreed by the Tenderer and the Trust for each new school in such instances. b. The quantities requiring maintenance may be amended during the course of the contract, either additions or subtractions, and reasonable adjustments made to the payments as agreed by the Tenderer and the Trust. c. Additional activities to existing items may be required of the Tenderer which an additional payment will be agreed by the Tenderer and the Trust."
        },
        "renewal": {
          "description": "Possible extension of two (2) further years, in 12-month intervals (3 +1+1)."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "Lot 4 consists of the following sites: Illogan School Lanner Primary School Pencoys Primary School Pennoweth Primary School The Contract Value for all Schools is £542000 exclusive of VAT £650400 inclusive of VAT Portreath Community Primary School Treloweth Community Primary School The proposed contract will be for the provision of grounds maintenance services. The Trust requires the Contractor to deliver the Service in full compliance with horticultural best practice, the Service Specification, and all associated tender documentation. The Contractor shall be responsible for the provision of appropriately qualified and experienced horticultural personnel to undertake the Service. Contract requirements has been broken down into the following sections: a. General Service Requirements – General grounds works that are to be undertaken at Trust sites as indicated in the Core Specification in Document 5. b. Other Area Service Requirements – Site specific grounds works that are to be undertaken as indicated in the Core Specification in Document 5. The tender has been split into Lots, by geographical area. The contract start date will be 1st March 2026 and is to be for a period of three (3) years with the possible extension of two (2) further years, in 12-month intervals (3 +1+1). Schools will join the contract once their current contracts end.",
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Proposed Solution",
              "type": "quality",
              "numbers": [
                {
                  "number": 17.5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Staff Delivery Team",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Contract Management",
              "type": "quality",
              "numbers": [
                {
                  "number": 17.5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Service Quality Monitoring",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Contract Mobilisation & Risk Management",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Sustainability",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-02-28T23:59:59Z",
          "startDate": "2026-03-01T00:00:00Z",
          "maxExtentDate": "2031-02-28T23:59:59Z"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "A financial appraisal will be based upon a credit check a. Employer’s (Compulsory) Liability Insurance = [£5m] b. Public Liability Insurance = [£10m]"
            },
            {
              "type": "technical",
              "description": "Provide 3 relevant previous contract examples To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity and working on more than one site within the contract."
            }
          ]
        }
      },
      {
        "id": "LOT-0005",
        "title": "Lot 5",
        "value": {
          "amount": 542000,
          "currency": "GBP",
          "amountGross": 650400
        },
        "status": "active",
        "options": {
          "description": "The Contractor shall note the following specific contract modifications relevant to this procurement: a. New Schools may join the Trust during the term of the contract; therefore, a contract variation may be required. A pricing assessment will be completed and agreed by the Tenderer and the Trust for each new school in such instances. b. The quantities requiring maintenance may be amended during the course of the contract, either additions or subtractions, and reasonable adjustments made to the payments as agreed by the Tenderer and the Trust. c. Additional activities to existing items may be required of the Tenderer which an additional payment will be agreed by the Tenderer and the Trust."
        },
        "renewal": {
          "description": "Possible extension of two (2) further years, in 12-month intervals (3 +1+1)."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "Lot 5 consists of: All Schools - List of Schools in the tender documents. The proposed contract will be for the provision of grounds maintenance services. The Trust requires the Contractor to deliver the Service in full compliance with horticultural best practice, the Service Specification, and all associated tender documentation. The Contractor shall be responsible for the provision of appropriately qualified and experienced horticultural personnel to undertake the Service. Contract requirements has been broken down into the following sections: a. General Service Requirements – General grounds works that are to be undertaken at Trust sites as indicated in the Core Specification in Document 5. b. Other Area Service Requirements – Site specific grounds works that are to be undertaken as indicated in the Core Specification in Document 5. The tender has been split into Lots, by geographical area. The contract start date will be 1st March 2026 and is to be for a period of three (3) years with the possible extension of two (2) further years, in 12-month intervals (3 +1+1). Schools will join the contract once their current contracts end.",
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Proposed Solution",
              "type": "quality",
              "numbers": [
                {
                  "number": 17.5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Staff Delivery Team",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Contract Management",
              "type": "quality",
              "numbers": [
                {
                  "number": 17.5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Service Quality Monitoring",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Contract Mobilisation & Risk Management",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Sustainability",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-02-28T23:59:59Z",
          "startDate": "2026-03-01T00:00:00Z",
          "maxExtentDate": "2031-02-28T23:59:59Z"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "A financial appraisal will be based upon a credit check a. Employer’s (Compulsory) Liability Insurance = [£5m] b. Public Liability Insurance = [£10m]"
            },
            {
              "type": "technical",
              "description": "Provide 3 relevant previous contract examples To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity and working on more than one site within the contract."
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "LOT-0001",
        "relatedLot": "LOT-0001",
        "deliveryAddresses": [
          {
            "region": "UKK3",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          }
        ]
      },
      {
        "id": "LOT-0002",
        "relatedLot": "LOT-0002",
        "deliveryAddresses": [
          {
            "region": "UKK3",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          }
        ]
      },
      {
        "id": "LOT-0003",
        "relatedLot": "LOT-0003",
        "deliveryAddresses": [
          {
            "region": "UKK3",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          }
        ]
      },
      {
        "id": "LOT-0004",
        "relatedLot": "LOT-0004",
        "deliveryAddresses": [
          {
            "region": "UKK3",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          }
        ]
      },
      {
        "id": "LOT-0005",
        "relatedLot": "LOT-0005",
        "deliveryAddresses": [
          {
            "region": "UKK3",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          }
        ]
      }
    ],
    "title": "Crofty Education Trust - Provision of Grounds Maintenance Services",
    "value": {
      "amount": 542000,
      "currency": "GBP",
      "amountGross": 650400
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "070642-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/070642-2025",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2025-11-03T20:58:17Z"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "awardPeriod": {
      "endDate": "2026-01-19T23:59:59Z"
    },
    "description": "The proposed contract will be for the provision of grounds maintenance services. The Trust requires the Contractor to deliver the Service in full compliance with horticultural best practice, the Service Specification, and all associated tender documentation. The Contractor shall be responsible for the provision of appropriately qualified and experienced horticultural personnel to undertake the Service. Contract requirements has been broken down into the following sections: a. General Service Requirements – General grounds works that are to be undertaken at Trust sites as indicated in the Core Specification in Document 5. b. Other Area Service Requirements – Site specific grounds works that are to be undertaken as indicated in the Core Specification in Document 5. The tender has been split into Lots, by geographical area. The contract start date will be 1st March 2026 and is to be for a period of three (3) years with the possible extension of two (2) further years, in 12-month intervals (3 +1+1). Schools will join the contract once their current contracts end.",
    "riskDetails": "Staffing shortages or high turnover can disrupt scheduled maintenance. Weather-related delays (e.g. rain, frost) can impact grass cutting, weed control, and sports field preparation. Inadequate mobilisation at contract start can leave sites below standard, affecting perception and safety. Failure to meet health and safety standards, including DBS checks and insurance documentation, can lead to contract breaches Contractors may fail to meet obligations, commit material breaches, or face financial instability. Lack of site-specific knowledge or failure to adapt to school needs (e.g. invasive plant control, sports day prep) can reduce effectiveness Poor communication between contractor and trust can lead to missed expectations, especially around visit scheduling and reporting. Lack of clear escalation protocols for issues or complaints can delay resolution",
    "tenderPeriod": {
      "endDate": "2026-01-07T12:00:00+00:00"
    },
    "contractTerms": {
      "financialTerms": "Invoices are to be submitted in arrears in a format agreed by the Trust. The Provider must ensure that invoices are raised without delay. Payments will be made by BACS. Invoices shall be supported by detailed electronic information in a format as agreed with the Trust. Completed timesheets shall be submitted electronically (either by the Supply Agency Worker or the Provider) to the Trust for authorisation. The Provider shall only process timesheets that have been authorised by the Trust."
    },
    "enquiryPeriod": {
      "endDate": "2025-12-17T12:00:00+00:00"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=99297&B=",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PPRM-9434-VNYQ",
      "name": "PHP Law LLP",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ],
      "address": {
        "region": "UKK43",
        "country": "GB",
        "locality": "Totnes",
        "postalCode": "TQ9 5RW",
        "countryName": "United Kingdom",
        "streetAddress": "Unit 3 The Brutus Centre Station Road Totnes"
      },
      "details": {
        "url": "https://www.phplaw.co.uk"
      },
      "identifier": {
        "id": "PPRM-9434-VNYQ",
        "scheme": "GB-PPON"
      },
      "roleDetails": "Procurement Consultant",
      "contactPoint": {
        "name": "Claire Jones",
        "email": "claire.jones@phplaw.co.uk"
      }
    },
    {
      "id": "GB-PPON-PVCB-5772-YMXN",
      "name": "Crofty Education Trust",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKK30",
        "country": "GB",
        "locality": "Camborne, Cornwall,",
        "postalCode": "TR14 0HX",
        "countryName": "United Kingdom",
        "streetAddress": "Unit 1 North Crofty, Tolvaddon Energy Park, Tolvaddon,"
      },
      "details": {
        "url": "https://croftymat.org/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PVCB-5772-YMXN",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Rachel Jewell",
        "email": "rachel.jewell@croftymat.org"
      }
    }
  ],
  "language": "en",
  "planning": {
    "noEngagementNoticeRationale": "The requirements are not complex or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known."
  },
  "initiationType": "tender"
}