Official UK procurement notice
Creation of Transcriptions (Electronic Indexes) of the Historic 1921 Scotland’s Census Handwritten Records
Authority: National Records of Scotland
What is being bought
Published requirement descriptionThe Creation of Transcriptions (Electronic Indexes) of the Historic 1921 Scotland’s Census Handwritten Records.
- Recurrence: 2030/2031
CPV: Data capture services · Data preparation services
The lotProcurement structure
single lot · no lot value publishedLot #1The appointment of a Service Provider to:AwardedRenewal
The appointment of a Service Provider to:
a) Deliver transcription of the 1921 Census images.
b) Deliver a quality assurance methodology to ensure the transcription meets NRS required level of accuracy (accuracy level of the data transcribed is required to be at least 98%. This means that a minimum of 98% of the characters captured into the final version of the dataset accurately match the handwritten characters on the images).
c) Provide ICT infrastructure (software, hardware, and database for storing images and transcribed data to facilitate the transcription and quality assurance).
d) Ensure a sufficient level of security is applied to ensure project material is protected from accidental or deliberate loss, theft or damage. and
f) Deliver management arrangements to deliver these requirements.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Planning and Project Delivery: 20
- Operational and Quality Assurance: 35
- Technology: 10
- Security Requirements: 25
- Data Protection: 10
- price: 25
Published award criteria (6)
- Planning and Project Delivery: 20
- Operational and Quality Assurance: 35
- Technology: 10
- Security Requirements: 25
- Data Protection: 10
- Price: 25
- Economic & financial standing
Relevant selection criteria is included in the SPD Scotland module.
- Technical & professional ability
Relevant selection criteria is included in the SPD Scotland module.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 25 of 125 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 2030/2031
- First published
- 10 Mar 2021, 14:40 GMT
- Last source update
- 25 Jan 2022, 15:55 GMT
- Award evaluation window
- 27 Aug 2021 – …
- Authority reference
17/06/07- FTS notice number
2022/S 000-002190- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-029a5cFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Contract performance conditions are fully detailed within the Invitation to Tender documents.
Publisher note: The Total value of the procurement stated at II.1.7 of this Contract Award Notice and the Information on value of the contract/lot (excluding VAT) stated at V.2.4 of this Contract Award Notice are the maximum costs for delivery of the Full Transcription of the 1921 Census. Final costs will be dependant on the final number of characters transcribed. (SC Ref:680678)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 27 Aug 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 27 Aug 2021, 12:00 BST
Timeline
23 Apr 2021 → 25 Jan 2022 · 5 dates- Next notice expected23 Apr 2021, 00:00 BST
- Submission deadline27 Aug 2021, 12:00 BST
- Bids opened27 Aug 2021, 12:00 BST
- Bids must remain valid until25 Nov 2021, 23:59 GMT
- Notice published25 Jan 2022, 15:55 GMT
Notice history
4 events · 3 releases on Find a Tender · since 28 Jul 2021- Status changed to active28 Jul 2021, 13:44 BST
- Procurement method changed28 Jul 2021, 13:44 BST
- Deadline published: 27 Aug 2021, 12:00 BST28 Jul 2021, 13:44 BST
- Status changed to complete25 Jan 2022, 15:55 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Queen's University Belfast | £438,366 † | — | Awarded |
Contracts
Contract 002190-2022-1 · Queen's University Belfast
- Signed
- 18 Jan 2022
- Value
- £438,366
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 2 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Queen's University BelfastAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.