Official UK procurement notice
CQC Exhibition Stand Build, Storage and Maintenance
Authority: Care Quality Commission (Central government)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionWe require a third-party stand contractor to:<br/>
- Store our exhibition stand, promotional material and some publications<br/>
- Maintain our exhibition stand<br/>
- Transport our stand to exhibitions and take back to storage facility<br/>
- Build and break down our exhibition stand at approx. 18 shows per year.<br/>Due to the size and scale of the stand and the exhibitions programme, we are unable to do this ourselves.
- Recurrence: Next procurement due to commence in 2026
CPV: Advertising and marketing services · Event services · Repair and maintenance services
The lotProcurement structure
single lot · value publishedLot #1The contractor will be required to build and break down the stand at circa 18…AwardedRenewalPublished value£306,667
The contractor will be required to build and break down the stand at circa 18 exhibitions / calendar year which are pre booked by CQC. The contractor’s role is crucial to CQC delivering a successful exhibition programme which supports the organisation to meet its strategic obligations. The contractor is required to transport the stand to the show and then back to their storage facility where it needs to be stored securely, along with promotional material and CQC publications.<br/><br/>The contractor will be required to maintain (reporting any repairs required and cost to CQC) and store CQC’s existing exhibition stand throughout the duration of the contract. <br/>The contract will involve the contractor liaising directly with all the different exhibition organisers to submit information regarding the build and break down by deadlines specified within online manuals (which the exhibition organisers provide).<br/><br/>Due to the size of the exhibitions programme, we exhibit at approx. 18 shows/year all across the country, and the size/scale of the stand (the stand is custom made and is very large, with various different parts including walling/shelving, overhead light curved section, iTab touchscreen stands, 3x large 6ft light boxes and reception desk, which all require specific tools, and expertise to put it together) we are therefore unable to do the above logistics ourselves. <br/><br/>The stand also requires electrical expertise to connect various stand items to the electrics, as well as the giant iTab to cabled internet. <br/>The contractor will be required to build and break down the stand at circa 18 exhibitions / calendar year which are pre booked by CQC. The contractor’s role is crucial to CQC delivering a successful exhibition programme which supports the organisation to meet its strategic obligations. The contractor is required to transport the stand to the show and then back to their storage facility where it needs to be stored securely, along with promotional material and CQC publications.<br/><br/>The contract will start from 1st August 2023 for initial 36 months with up to 12 month optional extension.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70
- Price: 30
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Next procurement due to commence in 2026
- First published
- 20 Feb 2023, 12:15 GMT
- Last source update
- 5 Jun 2026, 12:06 BST
- Award evaluation window
- 20 Feb 2023 – …
- Authority reference
CQC EP&S 037- FTS notice number
2026/S 000-053280- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03a6c2Find a Tender
Publisher note: The full specification of requirements is set out in the 'Invitation to Tender' pack available at CQC's e-sourcing portal Atamis:<br/><br/>To express interest and participate in the tender, please register and apply via Atamis e-sourcing portal:<br/>https://health-family.force.com/s/Welcome<br/><br/>All questions or clarifications in relation to this procurement must be submitted via Atamis<br/>sourcing portal and will not be accepted by any other means.<br/><br/>Should Tenderers have any queries, or are having problems using the portal, they should contact the Helpdesk at:<br/>Phone: 0800 9956035<br/>E-mail: [email protected]
How it was run
Official noticeTender documents are also served through a separate tool: https://health-family.force.com/s/Welcome ↗
- Submission deadline
- 22 Mar 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 20 Feb 2023, 12:00 GMT
Timeline
20 Feb 2023 → 5 Jun 2026 · 4 dates- Bids opened20 Feb 2023, 12:00 GMT
- Submission deadline22 Mar 2023, 12:00 GMT
- Contract starts1 Aug 2023, 00:00 BST
- Notice published137 days ago5 Jun 2026, 12:06 BST
Notice history
2 events · 4 releases on Find a Tender · since 13 Jun 2023- Status changed to complete13 Jun 2023, 10:23 BST
- Buyer details updated5 Jun 2026, 12:06 BST
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | Bid openingTender opening date · IV.2.7.1 | 20 Feb 2023 | 22 Mar 2023 | +30 d |
1 amendment published without a description.
Routine re-releases (4)
- 2023-02: 1 release · 20 Feb 2023
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Rocket Exhibitions and EventsSME | £306,667 † | — | Awarded |
| Rocket Exhibitions and EventsSME | £415,000 † | — | Awarded |
Contracts
Contract 016669-2023-1 · Rocket Exhibitions and EventsSME
- Signed
- 23 May 2023
- Value
- £306,667
- Period
- … – 31 Jul 2027
- Status
- active
CQC Exhibition Stand Build, Storage and Maintenance · Rocket Exhibitions and EventsSME
- Signed
- 23 May 2023
- Value
- £415,000
- Period
- … – 31 Jul 2027
- Status
- active
- Change The contract value has been increased to provide additional exhibition related support and associated logistical services., Need for additional works, services or supplies by the original contractor/concessionaire: The contracting authority considers that extending the scope of the contract to provide additional exhibition related support and associated logistical services will support increased participation at external exhibitions and strengthen engagement with providers and stakeholders.<br/>The modification is required to ensure continuity of service delivery and avoid duplication of costs and operational inefficiencies that would arise through the appointment of an alternative supplier. <br/>The contracting authority considers that the modification does not alter the overall nature of the contract.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic | 5 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- High Court (Technology and Construction Court)Review body
Bidders & participating suppliers
2 commercial parties on the notice- Rocket Exhibitions and EventsAwarded supplier
- Rocket Exhibitions and EventsAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria