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AwardedFind a Tender · award

CPU 7040 Fleet Management Software System

Buyer: Nottingham City Council →

BuyerNottingham City Council
StatusAwarded
DeadlineNot published
ValueValue not published
Published3 Aug 2026

What is being bought

Tendering Procedure The tender process was run as a Competitive Flexible Procedure on the East Mids Tenders portal. System demonstrations were undertaken and two remaining bidders put in their BAFO. Evaluation: The submitted bids were evaluated against the following criteria: Price - 31.25% Quality - 62.50% Social Value - 6.25%

Lot details

Lot 1

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

CPU 7040 Fleet Management Software System

Statusactive
Value£320,000

Documents & submission route

  • Not published

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-058879
Latest release ID073235-2026
Latest release timestampMon Aug 03 2026 13:37:30 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodopen
Procurement method detailsCompetitive flexible procedure
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source1
Awards in latest release1
Contracts in latest release1
Parties in latest release2

Notice history

DateEventReference
3 Aug 2026award, contract073235-2026
21 Jul 2026award, contract068916-2026
14 Aug 2025tender048960-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (3 releases)
3 Aug 2026 · 073235-2026 · award, contract
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21 Jul 2026 · 068916-2026 · award, contract
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14 Aug 2025 · 048960-2025 · tender
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            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 31.25,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-02-28T23:59:59Z",
          "startDate": "2026-03-01T00:00:00Z",
          "maxExtentDate": "2032-02-28T23:59:59Z"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKF1",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "30000000",
            "scheme": "CPV",
            "description": "Office and computing machinery, equipment and supplies except furniture and software packages"
          },
          {
            "id": "50111110",
            "scheme": "CPV",
            "description": "Vehicle-fleet-support services"
          },
          {
            "id": "72000000",
            "scheme": "CPV",
            "description": "IT services: consulting, software development, Internet and support"
          }
        ]
      }
    ],
    "title": "CPU 7040 Fleet Services Management Software System",
    "value": {
      "amount": 250000,
      "currency": "GBP",
      "amountGross": 300000
    },
    "status": "active",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "048960-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/048960-2025",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2025-08-14T23:34:12+01:00"
      }
    ],
    "procedure": {
      "features": "This tender will be undertaken as a Competitive Flexible Procedure in accordance with Section (section 20(2)(b)) of the PA2023. \nThe procedure will comprise the following tender stages: \n•\tStage 1: Tender Notice with Invitation to Submit Initial Tenders\n•\tStage 2: Selection & Shortlisting \n•\tStage 3: Invitation to Product Demonstration/Dialogue\n•\tStage 4: Negotiation (subject to requirement)\n•\tStage 5: Invitation to submit Final Tender \n•\tStage 6: Assess BAFO\n•\tStage 7: Award Stage\nThis process is being used and there is no need to undertake a formal participation stage, but it is beneficial to include stages to engage with suppliers to help them understand the requirement or help the Authority to understand your solution further in order to achieve value for money.\nThe Authority reserves the right to award the contract without further negotiation to the tenderer submitting the highest scoring initial bid if that bid meets the requirements of the Authority in its entirety without the need for any subsequent negotiation."
    },
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
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    "recurrence": {
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        {
          "startDate": "2031-02-01T23:59:59Z"
        }
      ]
    },
    "awardPeriod": {
      "endDate": "2026-02-01T23:59:59Z"
    },
    "description": "The supplier shall be responsible for the provision, implementation, support, and maintenance of a comprehensive Fleet Management System (FMS) to replace the Council's existing solution. The system must support the full lifecycle management of fleet assets and be delivered as a secure, cloud-hosted, web-based platform.\nThe Authority's Fleet Management System (FMS) is used to manage all our fleet vehicles and assets as well as some externally owned assets, allowing us to schedule and control periodic maintenance and inspections, plan maintenance events, manage unplanned maintenance repairs and provide a full audit trail.\nThe system also controls jobs in our three workshops, including raising job cards, recording hours works by technicians and parts used, meaning NCC are looking for a workshop centric system.",
    "tenderPeriod": {
      "endDate": "2025-09-24T23:59:59+01:00"
    },
    "enquiryPeriod": {
      "endDate": "2025-09-15T23:59:59+01:00"
    },
    "hasRecurrence": true,
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "www.eastmidstenders.org",
    "procurementMethodDetails": "Competitive flexible procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PZGG-1891-TDCX",
      "name": "Nottingham City Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKF14",
        "country": "GB",
        "locality": "Nottingham",
        "postalCode": "NG2 3NG",
        "countryName": "United Kingdom",
        "streetAddress": "Loxley House"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PZGG-1891-TDCX",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@nottinghamcity.gov.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}