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Published 9 Jul 2024, 11:28 BST

Official UK procurement notice

CPU 6282 Music and Visual Tribute System for Wilford Hill Crematorium

Official notice

Authority: Nottingham City Council (Local council)

ServicesOpen procedure
Sectors: Radio, television, communication, telecommunication and related equipment (32)Musical instruments, sport goods, games, toys, handicraft, art materials and accessories (37)Community & Cultural Services (98) Delivery: East Midlands (UKF14)
Published estimate£250,000≈ £83k / year2.7% above published estimate
Submissions closed 9 Aug 2024awarded 26 Nov 2024
Awarded to Vivedia Limited
Contract term 3 yrsends 31 Oct 2027 · extension options published · starts 1 Nov 2024

What is being bought

Published requirement description

Music and Visual Tribute System for Wilford Hill Crematorium

CPV: Electrically amplified musical instruments · Funeral and related services · Sound recordings

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsPublished value£250,000
Contract period: 1 Nov 2024 – 31 Oct 2027 (3 yrs)
Delivery: East Midlands
Extensions: The contract will be awarded to one supplier for an initial duration of 36-months with the option to extend for a further two periods of 12-months, at the Authority’s discretion.Variant bids: not allowed
32353000 Sound recordings37315000 Electrically amplified musical instruments

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • quality: 60
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
9 Jul 2024, 11:28 BST
Last source update
18 Mar 2025, 16:50 GMT
Award evaluation window
9 Jul 2024 – …
Authority reference
DN731669
FTS notice number
2025/S 000-010010
Classification (CPV)
Electrically amplified musical instrumentsFuneral and related servicesSound recordings
Delivery area
East Midlands (UKF14)
Official registry OCID
ocds-h6vhtk-047bd5 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
9 Aug 2024, 15:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
9 Jul 2024, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

9 Jul 2024 → 18 Mar 2025 · 4 dates
  1. Bids opened
    9 Jul 2024, 12:00 BST
  2. Submission deadline
    9 Aug 2024, 15:00 BST
  3. Contract starts
    1 Nov 2024
  4. Notice published
    18 Mar 2025, 16:50 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    18 Mar 2025, 16:50 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £256,7651 contract exc. VAT
Bids received 1
Contracts signed 1latest 26 Nov 2024
Awarded toValueDateStatus
Vivedia LimitedSME£256,765 †—Awarded

Contracts

  • CPU 6282 Music and Visual Tribute System for Wilford Hill Crematorium · Vivedia LimitedSME

    Signed
    26 Nov 2024
    Value
    £256,765
    Period
    … – 31 Oct 2027
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids———

Contracting authority & participating public bodies

Nottingham City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Loxley House, Station Street, Nottingham, East Midlands, NG2 3NGContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.