Find a TenderAwardedContract details notice

Published 29 Apr 2025, 15:41 BST

Official UK procurement notice

CPU 5568 Fire & Intruder Alarms Planned Maintenance & Repairs

Official notice

Authority: Nottingham City Council (Local council)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable

Sectors: Architecture & Engineering (71) Delivery: East Midlands (UKF14)

Published estimate£1,000,000≈ £250k / year · £1,200,000 inc. VAT

Submissions closed 3 Jul 2025awarded 2 Sept 2025

Awarded to Defensor Maintenance Limited

Contract term 4 yrsends 31 Jul 2029 · starts 1 Aug 2025

What is being bought

Published requirement description

The scope of this works is servicing, maintaining and the instillation of Fire & Intruder Alarms systems including reactive & remedial repairs during normal working hours and 24 out of hours coverage, 365 days a year on any Nottingham City Council owned properties.

The authority expects to re-tender this requirement around 1 Apr 2029, 23:59 BST.

CPV: Miscellaneous engineering services

The lotProcurement structure

single lot · value published

Lot #1Awarded 4 yrsSMEVCSEPublished value£1,000,000

Contract period: 1 Aug 2025 – 31 Jul 2029 (4 yrs)Value: £1,000,000 exc. VAT · £1,200,000 inc. VAT

Delivery: East MidlandsEligibility: SME eligibleVCSE eligible

71330000 Miscellaneous engineering services

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
As stated in the Invitation to Tender and Procurement Supplier Questions Documents
Technical & professional ability
As stated in the Invitation to Tender and Procurement Supplier Questions Documents and also below:
BAFE: (British Approvals for Fire Equipment) accredited to SP203-1 modules below:
1. Design,
2. Installation,
3. Commissioning
4. Maintenance of Fire and Intruder Alarm Systems

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 40%Price: 60%

Published award criteria (2)

Price
Quality

Conditions of participation2

Economic & financial standing
As stated in the Invitation to Tender and Procurement Supplier Questions Documents
Technical & professional ability
As stated in the Invitation to Tender and Procurement Supplier Questions Documents and also below:
BAFE: (British Approvals for Fire Equipment) accredited to SP203-1 modules below:
1. Design,
2. Installation,
3. Commissioning
4. Maintenance of Fire and Intruder Alarm Systems

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · next expected 1 Apr 2029
First published: 29 Apr 2025, 15:41 BST
Last source update: 2 Oct 2025, 11:04 BST
Award evaluation window: Submission end – 16 Jul 2025
Authority reference: CPU 5568
FTS notice number: 2025/S 000-017704
Latest notice: Contract details notice (UK7)
Classification (CPV): Miscellaneous engineering services
Delivery area: East Midlands (UKF14)
Official registry OCID: ocds-h6vhtk-05096a Find a Tender

How it was run

Official notice

Submission deadline: 3 Jul 2025, 12:00 BST
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org ↗

Timeline

29 Apr 2025 → 2 Oct 2025 · 7 dates

Tender notice published
29 Apr 2025, 15:41 BST
Submission deadline
3 Jul 2025, 12:00 BST
Award decision expected by
16 Jul 2025, 23:59 BST
Contract starts
1 Aug 2025, 00:00 BST
Assessment summaries sent
2 Sept 2025, 00:00 BST
Standstill ends
11 Sept 2025, 23:59 BST
Latest notice published389 days ago
2 Oct 2025, 11:04 BST

Notice history

12 events · 7 releases on Find a Tender · since 29 Apr 2025

Tender notice published
29 Apr 2025, 15:41 BST
UK4
Tender notice published
29 Apr 2025, 15:43 BST
UK4
Tender notice published
13 May 2025, 18:36 BST
UK4
Deadline moved to 18 Jun 2025, 12:00 BST
13 May 2025, 18:36 BST
+21 days · was 28 May 2025, 12:00 BST
Tender notice published
16 Jun 2025, 16:46 BST
UK4
Deadline moved to 23 Jun 2025, 12:00 BST
16 Jun 2025, 16:46 BST
+5 days · was 18 Jun 2025, 12:00 BST
Tender notice published
20 Jun 2025, 12:04 BST
UK4
Deadline moved to 3 Jul 2025, 12:00 BST
20 Jun 2025, 12:04 BST
+10 days · was 23 Jun 2025, 12:00 BST
Contract award notice published
2 Sept 2025, 12:26 BST
UK6
Status changed to complete
2 Sept 2025, 12:26 BST
Contract signature expected
26 Sept 2025, 23:59 BST
scheduled
Contract details notice published
2 Oct 2025, 11:04 BST
UK7

Published amendments (4)

Incorrect title, amended.

Submission deadline date has been extended to allow for a change to the pricing structure and the addition of an asset register.

Extended the deadline submission date

Tender submission deadline date has been extended due to outstanding clarifications

Routine re-releases (7)

2025-06: 1 release · 16 Jun 2025
2025-05: 1 release · 13 May 2025
2025-04: 2 releases · 29 Apr 2025, 29 Apr 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £1,000,0001 award exc. VAT

Bids received 1817 from SMEs

Contracts signed 1latest 1 Oct 2025

Awarded to	Value	Date	Status
Defensor Maintenance Limited1 Oct 2025 – 30 Sept 2029	£1,000,000	2 Sept 2025	Awarded

Contracts

Contract 1 · Defensor Maintenance Limited
Signed
1 Oct 2025
Value
£1,000,000
Period
3 Nov 2025 – 2 Nov 2029
Status
active
No agreed KPIs: KPI's are set however we are not required to publish them in line with being under 5 million including VAT

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
18final-stage tenders · 23 at stage one	17	0	—

Contracting authority & participating public bodies

Nottingham City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PZGG-1891-TDCX Loxley House, Station Street, Nottingham, East Midlands, NG2 3NGContact email

Bidders & participating suppliers

1 commercial party on the notice

Defensor Maintenance LimitedAwarded supplierGB-COH: 3525950GB-PPON: PYRT-7785-WTHL Defensor House, 15 Kingsley Street, Leicester, East Midlands, LE2 6DYContact email

Official documents & specifications (7)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender2 Oct 2025, 11:04 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender2 Sept 2025, 12:26 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender20 Jun 2025, 12:04 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender16 Jun 2025, 16:46 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender13 May 2025, 18:36 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender29 Apr 2025, 15:43 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender29 Apr 2025, 15:41 BST