Official UK procurement notice
CPH142 Cash Counter Payment Service to Residents Across Derbyshire
Authority: Derbyshire County Council (Local council)
Sectors: Financial and insurance services (66) Delivery: East Midlands (UKF1)
Published estimate£37,755,568≈ £19m / year · £37,906,681 inc. VAT · 1 value update
Submissions closed 14 Nov 2025
Contract term 2 yrsup to 8 yrs with extensions · starts 1 Jun 2026
What is being bought
Published requirement descriptionThe Council is seeking a Provider to deliver a Cash Counter Payment Service to support the delivery of the Derbyshire Discretionary Fund (DDF) and other Council authorised payment initiatives.
The Service must use a Cash Counter Payment Service delivery model, to which:
• Enables Derbyshire Residents to exchange vouchers for the full value of the voucher in cash, on presentation at physical Cash Counter Locations across Derbyshire and its surrounding borders.
• Issues vouchers/voucher codes to the Council for the Council to issue direct to residents, and/issues vouchers / voucher codes to Derbyshire Residents by text, email or letter (as instructed by the Council).
- The authority expects to re-tender this requirement around 20 Feb 2033, 23:59 GMT.
- How the procedure runs: Competative Flexible Procedure, to include: - a single submission stage - a three-stage evaluation process - and the option to negotiate with the successful Provider to confirm financial commitments or other terms contained in the final tender by finalising the terms of the contract.
- No preliminary market engagement: Prelimary market testing was undertaken in 2024 under the project reference CPH124.
CPV: Banking services
The lotProcurement structure
single lot · value publishedLot #1Lot 1AwardedRenewalPublished value£37,755,568
- Value
- £37,755,568 exc. VAT · £37,906,681 inc. VAT
- Extensions
The Council may require to add additional funding and initiatives to this service for the Provider to administer, where new requirements are identified by the UK Government and or the Council throughout the duration of the contract. In response to future increases / changes to volumes and payments to Derbyshire residents the Council may require to add additional funding. Whilst the current delivery model is a more…
voucher award cash scheme, the Council may require other payment schemes should there be changes to the Derbyshire Discretionary Fund policy, or other funds the government or Council administers. These could be supermarket vouchers or other alternative payment schemes. · Option to extend for up to a further 6 years, to be taken as 6 x 12 Month or 3 x 24 Month periods at the Councils sole discretion. The total contract term will be up to a maximum period of 8 years (please see the Councils Tender documentation for further detail).
66110000 Banking services
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Conditions of participation2
- Economic & financial standingSee Tender documentation
- Technical & professional abilitySee Tender documentation
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 20 Feb 2033
- First published
- 1 Dec 2025, 07:46 GMT
- Last source update
- 1 Dec 2025, 07:46 GMT
- Award evaluation window
- Submission end — 19 Jan 2026, 23:59 GMT
- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05cf64Find a Tender
- How it runs
- Competative Flexible Procedure, to include: - a single submission stage - a three-stage evaluation process - and the option to negotiate with the successful Provider to confirm financial commitments or other terms contained in the final tender by finalising the terms of the contract.
Review and risk notes
- Risks
The Council may require to add additional funding and initiatives to this service for the Provider to administer, where new requirements are identified by the UK Government and or the Council throughout the duration of the contract. In response to future increases / changes to volumes and payments to Derbyshire more…
residents the Council may require to add additional funding. Whilst the current delivery model is a voucher award cash scheme, the Council may require other payment schemes should there be changes to the Derbyshire Discretionary Fund policy, or other funds the government or Council administers. These could be supermarket vouchers or other alternative payment schemes.
How it was run
Official noticeRun through: East Midlands Tendering
Access & registration note: Free regional portal
- Submission deadline
- 14 Nov 2025, 11:00 GMT
- Clarification deadline
- 3 Nov 2025, 15:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
6 published dates · Europe/London- Tender notice published341 days ago20 Oct 2025, 08:44 BST
- Clarification questions by327 days ago3 Nov 2025, 15:00 GMT
- Submission deadline316 days ago14 Nov 2025, 11:00 GMT
- Latest notice published299 days ago1 Dec 2025, 07:46 GMT
- Award decision expected by250 days ago19 Jan 2026, 23:59 GMT
- Contract starts118 days ago1 Jun 2026, 00:00 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics — not a forecastAwards 1
| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 1 Dec 2025 | CancelledNo compliant bids. |
Notice history
7 events · 2 releases on Find a Tender · since 20 Oct 2025- Procurement termination notice published1 Dec 2025, 07:46 GMTUK12
- Published value updated1 Dec 2025, 07:46 GMTwas £37,755,568
- Status changed to complete1 Dec 2025, 07:46 GMT
- Procurement method changed1 Dec 2025, 07:46 GMT
- Deadline withdrawn1 Dec 2025, 07:46 GMT
- Buyer details updated1 Dec 2025, 07:46 GMT
- Tender notice published20 Oct 2025, 08:44 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
- Bidding documents and specifications
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender