Official UK procurement notice
CPH141 Cash Counter Payment Service to Residents Across Derbyshire
Authority: Derbyshire County Council (Local council)
Sectors: Financial and insurance services (66) Delivery: East Midlands (UKF)
Final published estimate£37,755,568initial estimate £40,100,000 · 2 value updates
Submissions closed 4 Jul 2025
Next notice expected 15 Jun 2025
Contract term 2 yrsup to 8 yrs with extensions · starts 1 Apr 2026
What is being bought
Published requirement descriptionDerbyshire County Council is seeking a single Provider to deliver a physical Cash Counter Payment Service for Derbyshire residents (excluding Derby City Residents) to cash a voucher, in person, on presentation at the Provider's premises across the county of Derbyshire and, surrounding borders, to support the delivery of the Derbyshire Discretionary Fund and other Council authorised payment initiatives.
The Council requires the Provider to issue to the Council vouchers/voucher codes which can then be given to residents who can cash the voucher at the Provider's premises. In addition, the Council may instruct the Provider to issues vouchers to residents either by text, email or letter as specified by the Council. These vouchers are also cashed at the Provider's premises.
The delivery model must be for a Cash Counter Payment Service to exchange vouchers issued by the Council or the provider for cash in accordance with the Derbyshire Discretionary Fund award policy and other funds the government and Councils authorised payment initiatives.
- The authority expects to re-tender this requirement around 20 Feb 2033, 23:59 GMT.
- How the procedure runs: Competative Flexible Procedure, to include: - a single submission stage - a three-stage evaluation process - and the option to negotiate with the successful Provider to confirm financial commitments or other terms contained in the final tender by finalising the terms of the contract.
- No preliminary market engagement: Prelimary market testing was undertaken in 2024 under the project reference CPH124.
CPV: Banking services
The lotProcurement structure
single lot · value publishedLot #1Lot 1AwardedRenewalPublished value£37,755,568
- Value
- £37,755,568 exc. VAT · £37,906,681 inc. VAT
- Extensions
The Council may require to add additional funding and initiatives to this service for the Provider to administer, where new requirements are identified by the UK Government and or the Council throughout the duration of the contract. In response to future increases / changes to volumes and payments to Derbyshire residents the Council may require to add additional funding. Whilst the current delivery model is a more…
voucher award cash scheme, the Council may require other payment schemes should there be changes to the Derbyshire Discretionary Fund policy, or other funds the government or Council administers. These could be supermarket vouchers or other alternative payment schemes. · Option to extend for up to a further 6 years, to be taken as 6 x 12 Month or 3 x 24 Month periods at the Councils sole discretion. The total contract term will be up to a maximum period of 8 years (please see the Councils Tender documentation for further detail).
66110000 Banking services
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Conditions of participation2
- Economic & financial standingSee Tender documentation
- Technical & professional abilitySee Tender documentation
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 20 Feb 2033
- First published
- 20 Aug 2025, 11:50 BST
- Last source update
- 20 Aug 2025, 11:50 BST
- Award evaluation window
- Submission end — 15 Sept 2025, 23:59 BST
- Authority reference
CPH141- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05128eFind a Tender- Contract terms summary
- Please see tender documentation
- How it runs
- Competative Flexible Procedure, to include: - a single submission stage - a three-stage evaluation process - and the option to negotiate with the successful Provider to confirm financial commitments or other terms contained in the final tender by finalising the terms of the contract.
Review and risk notes
- Risks
The Council may require to add additional funding and initiatives to this service for the Provider to administer, where new requirements are identified by the UK Government and or the Council throughout the duration of the contract. In response to future increases / changes to volumes and payments to Derbyshire more…
residents the Council may require to add additional funding. Whilst the current delivery model is a voucher award cash scheme, the Council may require other payment schemes should there be changes to the Derbyshire Discretionary Fund policy, or other funds the government or Council administers. These could be supermarket vouchers or other alternative payment schemes.
How it was run
Official noticeRun through: East Midlands Tendering
Access & registration note: Free regional portal
- Submission deadline
- 4 Jul 2025, 11:00 BST
- Clarification deadline
- 23 Jun 2025, 15:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
8 published dates · Europe/London- Planning notice published14 May 2025, 08:48 BST
- Tender notice published3 Jun 2025, 11:45 BST
- Next notice expected15 Jun 2025, 23:59 BST
- Clarification questions by23 Jun 2025, 15:00 BST
- Submission deadline4 Jul 2025, 11:00 BST
- Latest notice published20 Aug 2025, 11:50 BST
- Award decision expected by379 days ago15 Sept 2025, 23:59 BST
- Contract starts182 days ago1 Apr 2026, 00:00 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics — not a forecastAwards 1
| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 20 Aug 2025 | CancelledNo complaint bids. |
Notice history
12 events · 3 releases on Find a Tender · since 14 May 2025- Procurement termination notice published20 Aug 2025, 11:50 BSTUK12
- Published value updated20 Aug 2025, 11:50 BSTwas £37,755,568
- Status changed to complete20 Aug 2025, 11:50 BST
- Procurement method changed20 Aug 2025, 11:50 BST
- Deadline withdrawn20 Aug 2025, 11:50 BST
- Buyer details updated20 Aug 2025, 11:50 BST
- Tender notice published3 Jun 2025, 11:45 BSTUK4
- Published value updated to £37,755,5683 Jun 2025, 11:45 BSTwas £40,100,000
- Status changed to active3 Jun 2025, 11:45 BST
- Procurement method changed3 Jun 2025, 11:45 BST
- Deadline published: 4 Jul 2025, 11:00 BST3 Jun 2025, 11:45 BST
- Pipeline notice published14 May 2025, 08:48 BSTUK1
Contracting authority & participating public bodies
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
- Bidding documents and specifications
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender