CPH123 Grant Fulfilment Service

{
  "id": "072900-2025",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 1,
        "measure": "bids",
        "relatedLot": "1"
      },
      {
        "id": "2",
        "value": 0,
        "measure": "smeBids",
        "relatedLot": "1"
      },
      {
        "id": "3",
        "value": 1,
        "measure": "electronicBids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2025-11-11T15:30:13Z",
  "ocid": "ocds-h6vhtk-05deed",
  "buyer": {
    "id": "GB-FTS-140671",
    "name": "Derbyshire County Council"
  },
  "links": [
    {
      "rel": "prev",
      "href": "https://ted.europa.eu/udl?uri=TED:NOTICE:999999-2099:TEXT:EN:HTML"
    }
  ],
  "awards": [
    {
      "id": "072900-2025-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-134520",
          "name": "Family Fund Trust"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "ocds-h6vhtk-05deed",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "hasOptions": false,
        "description": "The contract relates to the provision of grant fulfilment services to residents of Derbyshire in relation to financial hardship or support schemes administered by the Authority. The provider will:\nProcess resident applications referred by the Authority \nDeliver urgent support to vulnerable residents.\nSource, procure, and distribute goods and services (e.g.  household appliances and bacs payments)\nProcessing in excess of 2072 individual transaction per annum with full compliance with data protection, safeguarding and financial controls. \nEnsure accurate transaction-level reporting and auditability\nProvide a complete end to end solution without fragmenting the requirements across multiple contracts or systems. \nThe service must operate within the Authority's legal duties under welfare support legislation, while ensuring security, safeguarding, and auditability.\nFamily Fund Trading (t/a Family Fund Business Services) will be paid £5,000 per annum to deliver and administer all grant fulfilment services.  Where an inflationary increase is required for operational costs this will be caped to the Public Health grant increases. Previous notice reference: 2025/S 000-000651.\nFamily Fund Trading (t/a Family Fund Business Services) will arrange grant awarded goods and payments direct to Derbyshire residents estimated grant awarded value received directly to Derbyshire residents of an upper limit of £950,000 per annum.",
        "awardCriteria": {
          "criteria": [
            {
              "type": "price"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Within the geographical area of Derbyshire (excluding Derby City"
        },
        "deliveryAddresses": [
          {
            "region": "UKF1"
          }
        ],
        "additionalClassifications": [
          {
            "id": "85000000",
            "scheme": "CPV",
            "description": "Health and social work services"
          }
        ]
      }
    ],
    "title": "CPH123 Grant Fulfilment Service",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "The contract relates to the provision of grant fulfilment services to residents of Derbyshire in relation to financial hardship or support schemes administered by the Authority. The provider will:\nProcess resident applications referred by the Authority\nDeliver urgent support to vulnerable residents.\nSource, procure, and distribute goods and services (e.g. household appliances and bacs payments)\nProcessing in excess of 2072 individual transaction per annum with full compliance with data protection, safeguarding and financial controls. \nEnsure accurate transaction-level reporting and auditability\nProvide a complete end to end solution without fragmenting the requirements across multiple contracts or systems. \nThe service must operate within the Authority's legal duties under welfare support legislation, while ensuring security, safeguarding, and auditability.\nFamily Fund Trading (t/a Family Fund Business Services) will be paid £5,000 per annum to deliver and administer all grant fulfilment services.  Where an inflationary increase is required for operational costs this will be caped to the Public Health grant increases. Previous notice reference: 2025/S 000-000651\nFamily Fund Trading (t/a Family Fund Business Services) will arrange grant awarded goods and payments direct to Derbyshire residents estimated grant awarded value received directly to Derbyshire residents of an upper limit of £950,000 per annum.",
    "reviewDetails": "Derbyshire County Council will incorporate a minimum 10 calendar days (or 15 if non electronic or fax methods used) standstill period at the point information on the award of the contract is communicated to the relevant economic operators. Debriefing by the Council shall be in accordance with the Public Contracts Regulation 2015 (as amended) (the Regulations). Such information should be requested from the addressee in Section 1.1. If an appeal regarding the award of the contract has not been successfully resolved the Regulations provide for the aggrieved parties who are of the opinion that they have been harmed or are at risk of harm by a breach of the Regulations, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought as soon as possible.",
    "classification": {
      "id": "85000000",
      "scheme": "CPV",
      "description": "Health and social work services"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "Family Fund Trading (trading as Family Fund Business Services) is the only known provider with the technical capability to deliver the full scope of grant fulfilment services as a single, integrated solution. No other provider offers a comparable service that combines referral handling, procurement, distribution, payments and reporting within a unified, audit-compliant platform.\nAlternative delivery models would require multiple providers and contracts, resulting in technical fragmentation, reduced accountability, and increased risk to service quality and data security. Replicating the solution through separate contracts or in-house arrangements would introduce significant operational and technical inefficiencies, undermine auditability, and delay delivery of urgent support to vulnerable residents.\nTherefore, there is no reasonable technical substitute capable of delivering the service to the required standard, and the use of Regulation 32(2)(b)(ii) is justified.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_TECHNICAL",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-140671",
      "name": "Derbyshire County Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKF1",
        "locality": "Matlock",
        "postalCode": "DE43AG",
        "countryName": "United Kingdom",
        "streetAddress": "County Hall"
      },
      "details": {
        "url": "http://www.derbyshire.gov.uk/",
        "buyerProfile": "http://www.derbyshire.gov.uk/",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Derbyshire County Council",
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "contactPoint": {
        "name": "Jayne Smith",
        "email": "jayne.smith@derbyshire.gov.uk"
      }
    },
    {
      "id": "GB-FTS-134520",
      "name": "Family Fund Trust",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKF1",
        "locality": "London",
        "countryName": "United Kingdom"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "legalName": "Family Fund Trust",
        "noIdentifierRationale": "notOnAnyRegister"
      }
    },
    {
      "id": "GB-FTS-77228",
      "name": "High Court (Technology and Construction Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "High Court (Technology and Construction Court"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "072900-2025-1",
      "value": {
        "amount": 102000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "072900-2025-1",
      "dateSigned": "2025-10-21T00:00:00+01:00"
    }
  ],
  "initiationType": "tender"
}