Official UK procurement notice
CPH123 Grant Fulfilment Service
Authority: Derbyshire County Council (Local council)
What is being bought
Published requirement descriptionThe contract relates to the provision of grant fulfilment services to residents of Derbyshire in relation to financial hardship or support schemes administered by the Authority. The provider will:
Process resident applications referred by the Authority
Deliver urgent support to vulnerable residents.
Source, procure, and distribute goods and services (e.g. household appliances and bacs payments)
Processing in excess of 2072 individual transaction per annum with full compliance with data protection, safeguarding and financial controls.
Ensure accurate transaction-level reporting and auditability
Provide a complete end to end solution without fragmenting the requirements across multiple contracts or systems.
The service must operate within the Authority's legal duties under welfare support legislation, while ensuring security, safeguarding, and auditability.
Family Fund Trading (t/a Family Fund Business Services) will be paid £5,000 per annum to deliver and administer all grant fulfilment services. Where an inflationary increase is required for operational costs this will be caped to the Public Health grant increases. Previous notice reference: 2025/S 000-000651
Family Fund Trading (t/a Family Fund Business Services) will arrange grant awarded goods and payments direct to Derbyshire residents estimated grant awarded value received directly to Derbyshire residents of an upper limit of £950,000 per annum.
CPV: Health and social work services
The lotProcurement structure
single lot · no lot value publishedLot #1Awarded
Procedure terms & legal framework
From the official record- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 11 Nov 2025, 15:30 GMT
- Last source update
- 11 Nov 2025, 15:30 GMT
- FTS notice number
2025/S 000-072900- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05deedFind a Tender
- Why no open competition
The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
- Published justification
Family Fund Trading (trading as Family Fund Business Services) is the only known provider with the technical capability to deliver the full scope of grant fulfilment services as a single, integrated solution. No other provider offers a comparable service that combines referral handling, procurement, distribution, payments and reporting within a unified, audit-compliant platform.
Alternative delivery models would require multiple providers and contracts, resulting in technical fragmentation, reduced accountability, and increased risk to service quality and data security. Replicating the solution through separate contracts or in-house arrangements would introduce significant operational and technical inefficiencies, undermine auditability, and delay delivery of urgent support to vulnerable residents.
Therefore, there is no reasonable technical substitute capable of delivering the service to the required standard, and the use of Regulation 32(2)(b)(ii) is justified.
- Review procedure
Derbyshire County Council will incorporate a minimum 10 calendar days (or 15 if non electronic or fax methods used) standstill period at the point information on the award of the contract is communicated to the relevant economic operators. Debriefing by the Council shall be in accordance with the Public Contracts Regulation 2015 (as amended) (the Regulations). Such information should be requested from the addressee in Section 1.1. If an appeal regarding the award of the contract has not been successfully resolved the Regulations provide for the aggrieved parties who are of the opinion that they have been harmed or are at risk of harm by a breach of the Regulations, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought as soon as possible.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Family Fund Trust | £102,000 † | — | Awarded |
Contracts
Contract 072900-2025-1 · Family Fund Trust
- Signed
- 21 Oct 2025
- Value
- £102,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court (Technology and Construction CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Family Fund TrustAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.