Official UK procurement notice
CP2366-23 Fleet Maintenance Contract
Authority: Devon County Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionContractors will be required to provide a wide range of vehicle services including servicing,
breakdown repairs, inspection and testing (including MOT’s) covering the nature and type of
vehicles within the Lot along with vehicle recovery and potentially vehicle delivery and
collection. It is anticipated that the contract will cover the approximately 112 vehicles.
CPV: Repair and maintenance services · Repair, maintenance and associated services of vehicles and related equipment
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£7,000,000 together) · same evaluation weights on every lotLot #1SouthAwardedPublished value£4,000,000
Lot #2NorthAwardedPublished value£3,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 9 Dec 2024, 15:23 GMT
- Last source update
- 2 Apr 2025, 08:27 BST
- Award evaluation window
- 13 Jan 2025 – …
- Authority reference
DN681659- FTS notice number
2025/S 000-012396- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04c5c1Find a Tender
Publisher note: The authority reserves the right to cancel the procurement process at any stage. The authority does not bind itself to accept the lowest or any tender, and reserve the right not to award a contract. The authority reserves the right to award the contract in part, or to call for new tenders should they consider this necessary. Economic operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from them in connection with their participation in this procurement, whether incurred directly by them or their advisors or subcontractors and regardless of whether such costs arise as a consequence direct or indirect of any amendments to documents issued by the authority at any time, or as a consequence of the cancellation of the procurement by the authority. For the avoidance of doubt, the authority shall have no liability whatsoever to economic operators or their advisors or subcontractors, for any of their costs, including but not limited to those for any discussions or communications. Any contract(s) or agreement(s) entered into as a result of this contract notice shall be considered as a contract(s) or agreement(s) made under English law and subject to the exclusive jurisdiction of the English courts. If an economic operator considers that any information supplied by it during this procurement process is commercially sensitive or confidential in nature, this should be highlighted and the reasons for its sensitivity as well as the duration of that sensitivity specified. Economic commercially sensitive, the authority may disclose it pursuant to the Freedom of Information Act 2000 in response to a request for information where such disclosure is considered to be in the public interest. Please note that the receipt by any of the authority of any materials marked ‘confidential’ or equivalent shall not be taken to mean that the authority accepts any duty of confidence by virtue of that marking.
How it was run
Official notice- Submission deadline
- 13 Jan 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 13 Jan 2025, 12:00 GMT
Timeline
13 Jan 2025 → 2 Apr 2025 · 4 dates- Submission deadline13 Jan 2025, 12:00 GMT
- Bids opened13 Jan 2025, 12:00 GMT
- Contract starts1 Apr 2025, 00:00 BST
- Notice published2 Apr 2025, 08:27 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete2 Apr 2025, 08:27 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · South1 award | |||
| COVY Ltd t/a AC Garage ServicesSMECP2366-23 Fleet Maintenance Contract - South | — | — | Awarded |
| Lot 2 · North1 award | |||
| TJH Auto ltdSMECP2366-23 Fleet Maintenance Contract - North | — | — | Awarded |
Contracts
CP2366-23 Fleet Maintenance Contract - South · COVY Ltd t/a AC Garage ServicesSME
- Signed
- 1 Apr 2025
- Value
- £4,000,000
- Period
- … – 31 Mar 2030
- Status
- active
CP2366-23 Fleet Maintenance Contract - North · TJH Auto ltdSME
- Signed
- 1 Apr 2025
- Value
- £3,000,000
- Period
- … – 31 Mar 2030
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · South | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 2 · North | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The High Court JusticeReview body
- The High Court of JusticeReview body
Bidders & participating suppliers
2 commercial parties on the notice- COVY Ltd t/a AC Garage ServicesAwarded supplier
- TJH Auto ltdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.