Find a TenderAwarded
Published 9 Dec 2024, 15:23 GMT

Official UK procurement notice

CP2366-23 Fleet Maintenance Contract

Official notice

Authority: Devon County Council (Local council)

2 lotsServicesOpen procedureSME suitable
Published estimate£7,000,000envelope for 2 lots
Submissions closed 13 Jan 2025awarded 1 Apr 2025
Awarded to COVY Ltd t/a AC Garage Services, TJH Auto ltd2 awards
Contract term 5 yrsends 31 Mar 2030 · starts 1 Apr 2025

What is being bought2 lots · detail below

Published requirement description

Contractors will be required to provide a wide range of vehicle services including servicing,

breakdown repairs, inspection and testing (including MOT’s) covering the nature and type of

vehicles within the Lot along with vehicle recovery and potentially vehicle delivery and

collection. It is anticipated that the contract will cover the approximately 112 vehicles.

CPV: Repair and maintenance services · Repair, maintenance and associated services of vehicles and related equipment

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£7,000,000 together) · same evaluation weights on every lot
Lot #1SouthAwarded 5 yrsPublished value£4,000,000
Contract period: 1 Apr 2025 – 31 Mar 2030 (5 yrs)
Delivery: South West
Extensions: Option to extend for 2 x one year.Variant bids: not allowed
Lot #2NorthAwarded 5 yrsPublished value£3,000,000
Contract period: 1 Apr 2025 – 31 Mar 2030 (5 yrs)
Delivery: South West
Extensions: Option to extend for 2 x one year.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
9 Dec 2024, 15:23 GMT
Last source update
2 Apr 2025, 08:27 BST
Award evaluation window
13 Jan 2025 – …
Authority reference
DN681659
FTS notice number
2025/S 000-012396
Classification (CPV)
Repair and maintenance servicesRepair, maintenance and associated services of vehicles and related equipment
Delivery area
South West (UKK43)
Official registry OCID
ocds-h6vhtk-04c5c1 Find a Tender

Publisher note: The authority reserves the right to cancel the procurement process at any stage. The authority does not bind itself to accept the lowest or any tender, and reserve the right not to award a contract. The authority reserves the right to award the contract in part, or to call for new tenders should they consider this necessary. Economic operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from them in connection with their participation in this procurement, whether incurred directly by them or their advisors or subcontractors and regardless of whether such costs arise as a consequence direct or indirect of any amendments to documents issued by the authority at any time, or as a consequence of the cancellation of the procurement by the authority. For the avoidance of doubt, the authority shall have no liability whatsoever to economic operators or their advisors or subcontractors, for any of their costs, including but not limited to those for any discussions or communications. Any contract(s) or agreement(s) entered into as a result of this contract notice shall be considered as a contract(s) or agreement(s) made under English law and subject to the exclusive jurisdiction of the English courts. If an economic operator considers that any information supplied by it during this procurement process is commercially sensitive or confidential in nature, this should be highlighted and the reasons for its sensitivity as well as the duration of that sensitivity specified. Economic commercially sensitive, the authority may disclose it pursuant to the Freedom of Information Act 2000 in response to a request for information where such disclosure is considered to be in the public interest. Please note that the receipt by any of the authority of any materials marked ‘confidential’ or equivalent shall not be taken to mean that the authority accepts any duty of confidence by virtue of that marking.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
13 Jan 2025, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
13 Jan 2025, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

13 Jan 2025 → 2 Apr 2025 · 4 dates
  1. Submission deadline
    13 Jan 2025, 12:00 GMT
  2. Bids opened
    13 Jan 2025, 12:00 GMT
  3. Contract starts
    1 Apr 2025, 00:00 BST
  4. Notice published
    2 Apr 2025, 08:27 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    2 Apr 2025, 08:27 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £7,000,0002 contracts exc. VAT
Bids received 44 from SMEs
Contracts signed 2latest 1 Apr 2025
Awarded toValueDateStatus
Lot 1 · South1 award
COVY Ltd t/a AC Garage ServicesSMECP2366-23 Fleet Maintenance Contract - South——Awarded
Lot 2 · North1 award
TJH Auto ltdSMECP2366-23 Fleet Maintenance Contract - North——Awarded

Contracts

  • CP2366-23 Fleet Maintenance Contract - South · COVY Ltd t/a AC Garage ServicesSME

    Signed
    1 Apr 2025
    Value
    £4,000,000
    Period
    … – 31 Mar 2030
    Status
    active
  • CP2366-23 Fleet Maintenance Contract - North · TJH Auto ltdSME

    Signed
    1 Apr 2025
    Value
    £3,000,000
    Period
    … – 31 Mar 2030
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · South2bids · 2 electronic · 2 from abroad2——
2 · North2bids · 2 electronic · 2 from abroad2——

Contracting authority & participating public bodies

Devon County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, Topsham Road, Exeter, South West, EX2 4QDContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The High Court JusticeReview body London
  • The High Court of JusticeReview body London

Bidders & participating suppliers

2 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.