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Published 23 Apr 2021, 17:03 BST

Official UK procurement notice

COV - Coventry Virtual School - Attendance Recording System

Official notice

Authority: Coventry City Council (Local council)

GoodsOpen procedureSME suitable
Sectors: Software Packages & ERP (48) Delivery: UK
Published estimate£150,000≈ £15k / year23% below published estimate
Submissions closed 24 May 2021awarded 10 Aug 2021
Awarded to IRIS Software Limited
Contract term 10 yrs 2 moends 31 Aug 2031 · extension options published · starts 28 Jun 2021

What is being bought

Published requirement description

Award of contract to enable the tracking and monitoring of pupil attendance at their placement of education for all children, looked after in care from pre-school to age 18. The supplier will be responsible for the design, implementation and ongoing support and maintenance of a system, as well as obtaining attendance data directly from schools across the UK. This system is specifically for out of city pupils.

CPV: Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1Open tender for single supplier.The Council wishes to procure a system that will…AwardedRenewal 10 yrs 2 moPublished value£150,000

Open tender for single supplier.The Council wishes to procure a system that will enable the tracking and monitoring of pupil attendance at their placement of education for all children, looked after in care from pre-school to age 18. The supplier will be responsible for the design, implementation and ongoing support and maintenance of a system, as well as obtaining attendance data directly from schools across the UK. This system is specifically for out of city pupils.

Contract period: 28 Jun 2021 – 31 Aug 2031 (10 yrs 2 mo)
Delivery: UK
Extensions: The contract term is to a maximum of 10 years (31 August 2031). The contract runs for an initial 3 year term then allows the Council to terminate, with 12 months’ termination notice, at any point, thereafter.Variant bids: not allowed
48000000 Software package and information systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70%
  • Price: 30%
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
23 Apr 2021, 17:03 BST
Last source update
10 Aug 2021, 16:17 BST
Award evaluation window
24 May 2021 – …
Authority reference
COV - 9978
FTS notice number
2021/S 000-019361
Classification (CPV)
Software package and information systems
Delivery area
UK
Official registry OCID
ocds-h6vhtk-02a9c7 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
24 May 2021, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
24 May 2021, 12:01 BST
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/csw-jets ↗

Timeline

24 May 2021 → 10 Aug 2021 · 4 dates
  1. Submission deadline
    24 May 2021, 12:00 BST
  2. Bids opened
    24 May 2021, 12:01 BST
  3. Contract starts
    28 Jun 2021, 00:00 BST
  4. Notice published
    10 Aug 2021, 16:17 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    10 Aug 2021, 16:17 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £115,4401 contract exc. VAT
Bids received 65 from SMEs
Contracts signed 1latest 10 Aug 2021
Awarded toValueDateStatus
IRIS Software Limited£115,440 †—Awarded

Contracts

  • COV - Coventry Virtual School – Attendance Recording System · IRIS Software Limited

    Signed
    10 Aug 2021
    Value
    £115,440
    Period
    … – 31 Aug 2031
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6bids · 6 electronic5——

Contracting authority & participating public bodies

Coventry City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Earl Street, Coventry, UK, CV1 5RRContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The High CourtReview body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.