Official UK procurement notice
Court Reporting and Transcription
Authority: Ministry of Justice (Central government)
What is being bought2 lots · detail below
Published requirement descriptionThe Ministry of Justice (MOJ) as the contracting authority intends to run a procurement exercise for the delivery of Court Reporting & Transcription Services (CRT) on behalf of HM Courts & Tribunals Service (HMCTS).
The MOJ are required to record hearings which take place in a variety of Courts. Audio recordings provide a true and accurate record of proceedings and are used, when required, to produce transcripts as an official court record.
It is the intention that all transcription services will be required under a framework agreement, split into the following services:
- Off-Site Transcription Services (OTS), covering all off-site transcriptions
- Attendance Based Transcription Services (ATS), covering court reporting and stenography, on-site transcription
- Real-Time Transcription Services (RTS), covering all instantaneous on-site transcription
Estimated Framework Value - £19,350,000
Framework Length - 2 years with an option to extend for up to 12 months.
The Authority plan to award the Framework, then subsequent call off contracts in separate competitions.
The Framework competition will be have 2 lots.
Lot 1 - OTS
Lot 2 - ATS/RTS
Bidders must state which Lot competition they wish to participate. Bidders can participate and be awarded a position in both Lots if they submit successful responses to the tenders.
Mini competitions are being planned following award of the Framework. There are currently 8 contracts that are planned to be awarded. 6 Contracts under Lot 1 and 2 contracts under Lot 2.
Further information about the mini competition will be released in the framework tender.
The planned start date of the Framework tender is 09/10/2024.
Potential bidders should register on the portal at Ministry of Justice Sourcing Portal (bravosolution.co.uk)
To express interest in this event, or if you have any queries, please send an email to [[email protected]] stating:
- Company Name
- Your Name
- Contact Email
- Sourcing Reference Number: prj_12945
The buyer will then contact you when the procurement is live on the e-sourcing portal.
CPV: Law-courts-related administrative services
Lots and requirements (2)Procurement structure
2 lots · no lot values published · win at most 2 of themLot #1Offsite Transcription Services (OTS)Planned
OTS services comprise of the production of a transcript away from the court hearing centre or venue, using a recording provided by the court. The recording is accessed via tape/CD or in the case of Crown Courts, via a download from the dedicated DARTS portal. The supplier is responsible for producing transcripts of court hearings in line with HMCTS' rules, including the application of reporting restrictions (anonymisation) and the collection of relevant approvals and permissions.
Lot #2Attendance-Based Transcription/Real-time Transcription Services (ATS/RTS)Planned
Attendance-Based Transcription
ATS services comprise the supply of stenographers or loggers, who attend court for the purposes of making a note of proceedings to supplement the court recording and assist in the production of a timely and accurate transcript.
The requirement also includes the provision of limited on site transcription, in the form of a "sensitive case service", where supplier's personnel with appropriate levels of security clearance attend the secure hub located at the Royal Courts of Justice (RCJ), and produce a transcript on site.
Real-time Transcription
The provision of real-time transcription services, usually provided by stenographers who attend courts in person and provide a near instantaneous transcription of court hearings.
RTS services are the supply of near instantaneous transcription services, usually comprising of a stenographer ('real time writer') who attends court and inputs a real-time record of proceedings. Editors, either based remotely or on site, may assist in the production of the 'stream' which may appear on screens in the courtroom, laptops and on occasion, media feeds.
Procedure terms & legal framework
From the official record- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Past planning notice
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 5 Sept 2024, 10:55 BST
- Last source update
- 7 Jan 2025, 13:42 GMT
- Authority reference
prj_12945- FTS notice number
2025/S 000-000337- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-049841Find a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
9 Oct 2024 → 7 Jan 2025 · 2 dates- Tender notice expected9 Oct 2024, 00:00 BST
- Notice published7 Jan 2025, 13:42 GMT
Notice history
4 releases on Find a TenderPublished amendments (6 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextPotential bidders should register · II.1.4 | The Ministry of Justice (MOJ) as the contracting authority intends to run a procurement exercise for the delivery of Court Reporting & Transcription Services (CRT) on behalf of HM Courts & Tribunals Service (HMCTS). The MOJ are required to record hearings which take place in a variety of Courts. Audio recordings provide a true and accurate record of proceedings and are used, when required, to prod… | The Ministry of Justice (MOJ) as the contracting authority intends to run a procurement exercise for the delivery of Court Reporting & Transcription Services (CRT) on behalf of HM Courts & Tribunals Service (HMCTS). The MOJ are required to record hearings which take place in a variety of Courts. Audio recordings provide a true and accurate record of proceedings and are used, when required, to prod… | |
| — | DateII.3 | 9 Oct 2024 | 8 Jan 2025 | +91 d |
| — | TextII.1.4 | — | The Ministry of Justice (MOJ) as the contracting authority intends to run a procurement exercise for the delivery of Court Reporting & Transcription Services (CRT) on behalf of HM Courts & Tribunals Service (HMCTS). The MOJ are required to record hearings which take place in a variety of Courts. Audio recordings provide a true and accurate record of proceedings and are used, when required, to prod… | |
| — | TextPotential bidders should register · II.1.4 | The Ministry of Justice (MOJ) as the contracting authority intends to run a procurement exercise for the delivery of Court Reporting & Transcription Services (CRT) on behalf of HM Courts & Tribunals Service (HMCTS). The MOJ are required to record hearings which take place in a variety of Courts. Audio recordings provide a true and accurate record of proceedings and are used, when required, to prod… | The Ministry of Justice (MOJ) as the contracting authority intends to run a procurement exercise for the delivery of Court Reporting & Transcription Services (CRT) on behalf of HM Courts & Tribunals Service (HMCTS). The MOJ are required to record hearings which take place in a variety of Courts. Audio recordings provide a true and accurate record of proceedings and are used, when required, to prod… | |
| — | DateII.3 | 9 Oct 2024 | 8 Jan 2025 | +91 d |
| — | TextII.1.4 | — | The Ministry of Justice (MOJ) as the contracting authority intends to run a procurement exercise for the delivery of Court Reporting & Transcription Services (CRT) on behalf of HM Courts & Tribunals Service (HMCTS). The MOJ are required to record hearings which take place in a variety of Courts. Audio recordings provide a true and accurate record of proceedings and are used, when required, to prod… |
6 amendments published without a description.
Routine re-releases (4)
- 2024-09: 1 release · 5 Sept 2024
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.