Official UK procurement notice
Courier Services for the North of England Commission Support (NECS)
Authority: NHS North of England Commissioning Support Unit (NECS) (Hosted by NHS England) (NHS & healthcare)·On behalf of: NHS South, Central and West Commissioning Support Unit (hosted by NHS England)
What is being bought
Published requirement descriptionNorth of England Care System Support (NECS) has a requirement to deliver IT equipment between corporate and clinical NHS sites and to staff homes. There is also a requirement to collect parcels from similar sites and return these to a NECS facility. It is estimated that an average of 1200-1500 parcels per month would be shipped in either direction, however this volume is subject to change based on evolving NHS working practice and through short-term project activity.
NECS requires a reliable courier who can provide safe and efficient deliveries and collections across the whole of the UK to both residential and business addresses by a customer friendly portal.
NECS will need a comprehensive delivery and collection service for IT equipment (e.g., laptops, monitors, mobile phones) to and from residential addresses and NHS sites located in United Kingdom.
The NECS Commissioner has a maximum financial envelope available for the 12 month contract term of £190,000.00 excluding VAT.
At the end of the initial contract term the Commissioner will have extension options of up to 3 months in total, which will be awarded at the commissioner's discretion.
The new contract will commence on 9th January 2026.
This procurement is being carried out by NHS South, Central and West Commissioning Support Unit (SCW) on behalf of North of England Care System Support (NECS) .
- No preliminary market engagement: The Authority undertook a limited preliminary market engagement exercise to gauge initial market interest and assess supplier capacity for the required service coverage. A short questionnaire was issued via the Atamis portal to a small number of pre-vetted courier suppliers. This proportionate approach reflected the large size of the market and the limited information sought. A separate Preliminary Market Engagement Notice was not published, as the engagement was restricted in scope and designed only to gather indicative information on likely market interest and current conditions. Publishing an open notice would not have been proportionate given the expected volume of responses. The Authority confirms the procurement timetable will not be shortened and the tender will be advertised as an open procedure. This explanation is provided in accordance with Section 17(1)(b) of the Procurement.
CPV: Courier services · Post and courier services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£190,000
- Economic & financial standing
The ITT documentation within the e-procurement system sets out the minimum level of economic and financial standing threshold within the evaluation criteria for this procurement.
Suppliers must have the ability the demonstrate that they are a legitimate stable and financial sound business capable of fulfilling the contract obligations.
- Technical & professional ability
It is expected that your organisation would meet the following standards (or equivalent):
- BS EN ISO 9001 - Quality management
- ISO 14001 - Environmental management systems
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Award Criteria: Quality: 60% Social Value: 10%
- Award Criteria: Price: 30%
- Economic & financial standing
The ITT documentation within the e-procurement system sets out the minimum level of economic and financial standing threshold within the evaluation criteria for this procurement.
Suppliers must have the ability the demonstrate that they are a legitimate stable and financial sound business capable of fulfilling the contract obligations.
- Technical & professional ability
It is expected that your organisation would meet the following standards (or equivalent):
- BS EN ISO 9001 - Quality management
- ISO 14001 - Environmental management systems
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 3 Nov 2025, 13:41 GMT
- Last source update
- 7 Apr 2026, 14:30 BST
- Award evaluation window
- Submission end – 15 Dec 2025
- Authority reference
1913- FTS notice number
2025/S 000-070456- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05d8fbFind a Tender- Contract terms summary
The payment terms applicable to this tender are 30 days from the date of invoice
- Risks
Low risk, as the contract includes requirements to monitor and manage Key Performance Indicators (KPI) and Service Level Agreements (SLAs).
How it was run
Official notice- Submission deadline
- 28 Nov 2025, 12:00 GMT
- Clarification deadline
- 25 Nov 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Interested providers will be able to view this opportunity via the live opportunities list on the 'Health Family' e-procurement system, Atamis. Click on 'View our Live Opportunities' from the home page, available on the following link: health-family.force.com/s/Welcome ↗.
Once you have found the opportunity (via the search function, using the title or reference number), to gain full access to the bid documentation (including questionnaires), you will need to click on 'Register interest' - this will take you to the log-in page.
All bids must be submitted on this e-procurement system
If you are not already registered on the system, you will need to do so before gaining full access to the documentation and be able to submit a bid.
Timeline
3 Nov 2025 → 7 Apr 2026 · 6 dates- Tender notice published359 days ago3 Nov 2025, 13:41 GMT
- Clarification questions by337 days ago25 Nov 2025, 12:00 GMT
- Submission deadline334 days ago28 Nov 2025, 12:00 GMT
- Award decision expected by316 days ago15 Dec 2025, 23:59 GMT
- Contract starts292 days ago9 Jan 2026
- Latest notice published204 days ago7 Apr 2026, 14:30 BST
Notice history
3 events · 2 releases on Find a Tender · since 3 Nov 2025- Tender notice published3 Nov 2025, 13:41 GMTUK4
- Procurement termination notice published7 Apr 2026, 14:30 BSTUK12
- Status changed to complete7 Apr 2026, 14:30 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 25 Mar 2026 | CancelledFollowing completion of the compliance check process upon receipt of the bids, the Authority has decided to discontinue the current procurement. A significant disparity in pricing was identified across submissions, with the majority of bids exceeding the available budget by a significant margin. The procurement is therefore deemed unaffordable in its current form. In respect of a tender that submitted a notably abnormally lower price, the Authority determined following a robust assessment that this bid to be abnormally low. In reaching this decision to terminate this procurement, the Authority has also taken into account prevailing geopolitical factors and wider market conditions, including volatility in fuel and vehicle operating costs, which present a material risk to the long-term sustainability of any proposed pricing. Accordingly, the Authority will not proceed with this procurement at this time. The Authority acknowledges the effort invested by all tenderers and would like to thank all bidders for their participation. |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- NHS South, Central and West Commissioning Support Unit (hosted by NHS England)Procuring entityThese organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities: NHS South, Central and West Commissioning Support Unit (SCW CSU). Summary of their role in this procurement: Managing and supporting the procurement on behalf of NHS North of England Commissioning Support (NECS).
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Invitation to tender document
- Bidding documents and specifications Supplier Information Document
- Bidding documents and specifications Terms and Conditions
- Bidding documents and specifications Financial Template
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender