Official UK procurement notice
Corporate Vehicle Hire · UK public procurement notice
Authority: Cumberland Council (Local council)
What is being bought4 lots · detail below
Published requirement descriptionCumberland Council has a requirement for a contract for the Supply of Corporate Hire Vehicles.
The contract is for locations throughout Cumbria and delivery and collections are required from both business and home addresses.
Due to Cumbria’s rural demographic the contract must be serviced from branches with a hire facility within the geographical area of each lot.
In line with Cumberland Council’s Travel Policy this contract will be serviced mainly by Class/Group B vehicles; other classes of vehicle will only be hired where there is an identified health & safety, licence or equality need.
This contract will be tendered in 4 lots. Suppliers will be able to tender for one, more than one, or all Lots.
Each Lot will be evaluated individually, and each lot will be awarded to one supplier.
The contract will be for an initial period of 3 years with the option of two extensions of up to 12 months each.
CPV: Motor vehicles · Passenger cars
How this framework works
From the published notice- Bids received
- 4 bids on the busiest of 4 lots · 2 suppliers appointed
Lots and requirements (4)Procurement structure
4 lots · no lot values published · win at most 4 of them · same evaluation weights on every lotLot #1Carlisle & EdenAwarded North West
Lot #2Allerdale & CopelandAwarded North West
Lot #3South Lakeland & BarrowAwarded North West
Lot #4Outside the County of CumbriaAwarded North East, North West
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality: 20
- Social Value: 10
- Price: 70
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
- “Corporate Vehicle Hire” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 21 Nov 2024, 15:10 GMT
- Last source update
- 23 Apr 2025, 14:06 BST
- Award evaluation window
- 23 Dec 2024 – …
- Authority reference
DN752511- FTS notice number
2025/S 000-016534- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04bdadFind a Tender
Publisher note: Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference (DN752511) in the box labelled 'contains' then click search. Click on the Blue link for the contract title to view the opportunity. To express an interest you will need to login. If you are not already registered on the www.the-chest.org.uk you will need to return to the home page and click on Register. Register FREE link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you. Cumberland Council is fully supportive of all aspects of diversity including ethnicity, race, religion, age, disability and sexual orientation. In this respect Cumberland Council welcomes expressions of interest from ethnic minority, disabled and other diverse business communities and the voluntary sector. Economic operators are therefore required to fully comply with all statutory obligations/applicable legislation and there will be a requirement to participate in the Authority's supplier audits on all aspects of diversity. The Contracting Authority expressly reserves the right: (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. The contracting authority reserve the right to use any electronic portal during the life of the agreement. The value provided in Sections II.1.5 is only an estimation. The contract term is a maximum of 5 years, this is based on an initial 3 year term plus 2 optional extensions of up to 12 months each.
How it was run
Official notice- Appointment period ends
- 23 Dec 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 23 Dec 2024, 12:00 GMT
Timeline
23 Dec 2024 → 23 Apr 2025 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown23 Dec 2024, 12:00 GMT
- Bids opened23 Dec 2024, 12:00 GMT
- Notice published23 Apr 2025, 14:06 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete23 Apr 2025, 14:06 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Lot 1 - Carlisle & Eden
- Signed
- 18 Mar 2025
- Value
- £620,000
- Status
- active
Lot 2 - Allerdale & Copeland
- Signed
- 18 Mar 2025
- Value
- £300,000
- Status
- active
Lot 3 - South Lakeland & Barrow
- Signed
- 18 Mar 2025
- Value
- £320,000
- Status
- active
Lot 4 - Outside the County of Cumbria
- Signed
- 18 Mar 2025
- Value
- £60,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Carlisle & Eden | 4bids · 4 electronic | 2 | — | — |
| 2 · Allerdale & Copeland | 3bids · 3 electronic | 2 | — | — |
| 3 · South Lakeland & Barrow | 2bids · 2 electronic | 1 | — | — |
| 4 · Outside the County of Cumbria | 2bids · 2 electronic | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of EnglandReview body
Framework contractors & participating bidders
2 commercial parties on the notice- Arnold Clark Finance LtdFramework contractor
- Multifleet Vehicle Management LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.