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Published 9 Aug 2021, 16:55 BST

Official UK procurement notice

Corporate Scanning · UK public procurement notice

Official notice

Authority: Breckland District Council (Local council)

ServicesOpen procedure
Sectors: IT Services & Software (72)Business Services & Consultancy (79) Delivery: UK
Published estimate£175,000≈ £58k / year
Submissions closed 9 Sept 2021
Contract term 3 yrsends 14 Oct 2024 · extension options published · starts 15 Oct 2021

What is being bought

Published requirement description

Breckland Council require a contractor to digitise the Council’s microfiche. The council have estimated there are approximately 147,000 microfiche jackets to be scanned containing an estimated total of 1,350,000 images. All images need to be indexed and uploaded to a data storage solution. Other documents, including paper documents and possibly further microfiche will need to be digitised and uploaded to the data storage solution on an ad hoc basis.

CPV: Data storage services · Scanning services

The lotProcurement structure

single lot · no lot value published
Lot #1Corporate ScanningRenewal 3 yrs
Contract period: 15 Oct 2021 – 14 Oct 2024 (3 yrs)
Delivery: UK
Extensions: The contract has the option to extend for two further periods of 12 months up to a maximum contract period of five years.Variant bids: not allowed
72317000 Data storage services79999100 Scanning services

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
9 Aug 2021, 16:55 BST
Last source update
9 Aug 2021, 16:55 BST
Award evaluation window
10 Sept 2021 – …
Authority reference
System - 00000127
FTS notice number
2021/S 000-019243
Classification (CPV)
Data storage servicesScanning services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-02d29a Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: In order to view the tender documents, interested bidders must first register at https://in-tendhost.co.uk/brecklandcouncil/aspx/Home. Once registered, bidders will be able to express an interest in this project to view the tender documents.

How it was run

Official notice
Submission deadline
9 Sept 2021, 17:00 BST
Submission channel
{"written"}
Accepted languages
en
Bids opened
10 Sept 2021, 09:00 BST

Timeline

9 Aug 2021 → 15 Oct 2021 · 4 dates
  1. Notice published
    9 Aug 2021, 16:55 BST
  2. Submission deadline
    9 Sept 2021, 17:00 BST
  3. Bids opened
    10 Sept 2021, 09:00 BST
  4. Contract starts
    15 Oct 2021, 00:00 BST

Contracting authority & participating public bodies

Breckland District Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Elizabeth House, Walpole Loke, Dereham, East of England, NR19 1EEContact email Published organisation website ↗

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria