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Official procurement procedure
Contract to Upgrade Minster Compass to Minster Edge WMS
No classification published
Location not published
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Hertfordshire County Council: "Contract to Upgrade Minster Compass to Minster Edge WMS". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
| Contracting Authority | Hertfordshire County Council | Scope & Categories | Not published | Submission Window | complete No deadline published |
|---|---|---|---|---|---|
| Submission Gateway | Direct notice route | Legal Basis & Regime | Standard procurement | Estimated Value (exc. VAT) | Not published |
Bidder Intelligence · Authority Profile: Hertfordshire County Council
Market Analytics
Derived from OCDS awards & bid statistics
Published history for Hertfordshire County Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Competition Density
4.2Bids / Report
Supplier ConcentrationHigh Concentration
BIFFA WASTE SERVICES LIMITEDTop vendor: 100% of attributable valuePayment Terms
Check noticePublished terms
Coverage: 95 active published awards; 40 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
| Supplier Name | Historic Awards | Attributable GBP Value |
|---|---|---|
| BIFFA WASTE SERVICES LIMITED | 1 win | £690,000 |
Procedure terms
Contracting AuthorityHertfordshire County Council | Procedure methodNot published | Procurement categoryNot published |
Statuscomplete | Framework / DPSNot published | CompetitionNot published |
Above thresholdNot published | Legal basisNot published | Tender period startsNot published |
Clarification deadlineNot published | Electronic submissionNot published | Submission languagesNot published |
Published19 Aug 2026, 15:49 BST | Last source update19 Aug 2026, 15:49 BST | Recurring procurementNot published |
ClassificationNot published | ||
Delivery areaLocation not published | ||
OCIDocds-h6vhtk-06d72a | ||
What is being bought
The project is for the upgrade and migration of Herts FullStop's core operational platform from the existing Minster Compass system to Minster Edge WMS, a modern Software-as-a-Service (SaaS) warehouse management solution.
The service includes the provision of the Minster Edge WMS software together with supporting components such as the IntaData integration platform, barcode scanning services and reporting databases.
The objective is to modernise HFS's educational resources and warehouse operations while retaining compatibility with existing business processes, data structures and integrations.
The services cover the full implementation lifecycle, including requirements analysis, solution configuration, system implementation, data migration, systems integration, acceptance testing, user acceptance testing, staff training, go-live support and transition activities.
Introduction of barcode scanners and barcode label printers is part of this project.
Minster will migrate existing Compass data into Edge WMS, recreate and manage integrations with key business systems, provide onsite training, and support the delivery of a minimum viable product targeted for early 2027. The project structured around delivery milestones covering discovery, build releases, integration testing, user testing and stabilisation after go-live.
In addition, Minster will provide hosting, maintenance and transitional support services following implementation. This includes cloud hosting on Microsoft Azure, software updates and maintenance releases, service desk support with defined response and resolution times, business continuity arrangements, security management, and GDPR-compliant data processing.
The solution is intended to improve operational visibility, reporting, customer and staff experience, digital capability and future self-service opportunities while ensuring continuity of critical HFS operations.
What changed
From the official release history
- Official notice release published
19 Aug 2026, 15:49 BST - Official notice release published
30 Jul 2026, 09:40 BST - Status changed to complete
30 Jul 2026, 09:21 BST - Official notice release published
30 Jul 2026, 09:21 BST - Buyer information updated
30 Jul 2026, 09:21 BST
Lots and requirements (1)
Published by the contracting authority
- Lot 1 · #1Individual lot title not publishedcompletePublished valueNot publishedThe source published no individual title or description for this lot.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
Timeline
- Procedure published
19 Aug 2026, 15:49 BST - Award active
Not published · Not published - Contract active
Signed 14 Aug 2026, 00:00 BST · £297,000
Commercial outcome and competition
Awards MINSTER COMPUTER SYSTEMS LIMITED Not published · Not published · active |
Contracts Contract £297,000 · signed 14 Aug 2026, 00:00 BST · active Contract period: 14 Aug 2026, 00:00 BST — 11 Aug 2027, 23:59 BST |
Bid statisticsNo aggregate bid statistics published |
Buyer and organisations in this procedure
Hertfordshire County Council
Contracting authority GB-PPON-PWJT-5264-WYMYDocuments (1)
Official links; attachments are not copied
Related procedures (0)
No related procedures published
Planning and rationale
Planning budgetNot published |
No-engagement rationaleNot published |
Procedure rationaleHerts FullStop (HFS), part of Hertfordshire County Council's Resources Directorate, has undertaken extensive and repeated market engagement over several years to identify and procure a replacement core business management platform for its Educational Resources operation. Despite significant effort and investment of time and resources, these procurement activities have not resulted in a viable and deliverable replacement solution that met the Council's operational, commercial and financial requirements.
Three separate procurement exercises have been undertaken. The first competitive procurement exercise did not result in any bids that were capable of meeting the Council's requirements and consequently no contract could be awarded. A second procurement exercise successfully identified a supplier and a contract was awarded; however, during the discovery phase the supplier elected to terminate the arrangement through the contractual break provisions because agreement could not be reached regarding intellectual property ownership, and allocation of liabilities without materially altering the procured contract and creating procurement compliance concerns. Subsequently, a third procurement exercise undertaken through an approved Crown Commercial Service framework reached the stage of contract negotiations and agreement on terms and conditions. However, following executive consideration, the Council determined that the scale of investment required to implement and deliver the proposed solution could not be supported within the available funding envelope due to wider cost pressures and therefore the procurement could not proceed.
These repeated procurement exercises have demonstrated that there is currently no reasonable alternative solution available to HFS which satisfies the Council's operational requirements, implementation timescales and affordability constraints. Previous replacement programmes required estimated capital investment of c. £1.6 million, with approximately £1.1 million directly attributable to software acquisition and implementation costs being paid to the main contractor. Following a review of priorities and available funding, the Council has established a revised project budget of approximately £800,000 for the business transformation programme. Within this revised affordability envelope, a full market replacement of the existing core platform is no longer deliverable.
HFS currently operates critical business processes through Minster Computer Systems Limited's Compass platform. Minster Computer Systems Limited is the proprietor of the existing software, associated intellectual property, underlying data structures, interfaces, integrations, workflows and technical architecture. The proposed solution is an upgrade and migration from the existing Compass platform to Minster Edge WMS, together with associated implementation, integration and transition services. Only Minster Computer Systems Limited possesses the necessary proprietary rights, technical knowledge, source systems expertise and software licensing authority required to undertake this migration and provide the associated implementation services. No third party supplier is able to provide the Minster Edge WMS software, nor undertake the upgrade of the existing Compass environment, without the consent, involvement and intellectual property rights held exclusively by Minster Computer Systems Limited.
The proposed award therefore satisfies the grounds contained within Regulation 6.4.3, as only one supplier can provide the required goods and services due to proprietary intellectual property rights, exclusive licensing arrangements and technical reasons, and there are no reasonable alternatives capable of achieving the required outcome within the Council's financial and delivery constraints.
In addition, the proposed award satisfies Regulation 6.4.5. The project represents the replacement and modernisation of an existing solution provided by the incumbent. |