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Published 27 May 2021, 15:22 BST

Official UK procurement notice

Contract to provide Arboriculture Services to Swale Borough Council as required - A756

Official notice

Authority: Swale Borough Council (Local council)·Consortium: 2 public authorities

ServicesOpen procedure
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: South East (UKJ4)
Published estimate£60,000≈ £12k / year
Submissions closed 5 Jul 2021awarded 12 Oct 2021
Awarded to Elite Arborists2 awards
Contract term 4 yrs 11 moends 14 Jan 2027 · extension options published · starts 15 Jan 2022

What is being bought

Published requirement description

Provision of Arboriculture Services across Swale Borough Council areas.

The Arboriculture Contractor will provide a suitably resourced team who will be qualified for the tasks they will carry out with van, chipper, saws etc. to carry out an estimated minimum of one day per week with a climbing team and ground works team. Swale Borough Council will provide the Contractor with a list of works for this team and prioritise their workload.

This work is to be tracked via an agreed management system. In line with our economic development objectives, we would welcome bids from local, small, or medium sized enterprises.

The contract will commence on 15 January 2022 and terminate on 14 January 2027. The council may extend the opportunity for a further 2 years.

CPV: Agricultural, forestry, horticultural, aquacultural and apicultural services

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal 4 yrs 11 mo
Contract period: 15 Jan 2022 – 14 Jan 2027 (4 yrs 11 mo)
Delivery: South East · Swale
Extensions: The contract will commence on 15 January 2022 and terminate on 14 January 2027. The Council may extend the opportunity for a further 2 years.Variant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published award criteria (2)
  • Quality: 50
  • Price: 50
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
27 May 2021, 15:22 BST
Last source update
2 Dec 2024, 12:01 GMT
Award evaluation window
6 Jul 2021 – …
FTS notice number
2024/S 000-038730
Classification (CPV)
Agricultural, forestry, horticultural, aquacultural and apicultural services
Delivery area
South East (UKJ4)
Official registry OCID
ocds-h6vhtk-02b5c5 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
5 Jul 2021, 23:55 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
6 Jul 2021, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

5 Jul 2021 → 2 Dec 2024 · 4 dates
  1. Submission deadline
    5 Jul 2021, 23:55 BST
  2. Bids opened
    6 Jul 2021, 14:00 BST
  3. Contract starts
    15 Jan 2022
  4. Notice published
    2 Dec 2024, 12:01 GMT

Notice history

2 events · 3 releases on Find a Tender · since 9 Dec 2021
  1. Status changed to complete
    9 Dec 2021, 17:26 GMT
  2. Buyer details updated
    2 Dec 2024, 12:01 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £545,4002 contracts exc. VAT
Bids received 6
Contracts signed 2latest 12 Oct 2021
Awarded toValueDateStatus
Elite ArboristsSMEContract to provide Arboriculture Services to Swale Borough Council as required——Awarded
Elite ArboristsSMEContract to provide Arboriculture Services to Swale Borough Council as required——Awarded

Contracts

  • Contract to provide Arboriculture Services to Swale Borough Council as required · Elite ArboristsSME

    Signed
    12 Oct 2021
    Value
    £218,400
    Period
    … – 14 Jan 2027
    Status
    active

  • Contract to provide Arboriculture Services to Swale Borough Council as required · Elite ArboristsSME

    Signed
    12 Oct 2021
    Value
    £327,000
    Period
    … – 14 Jan 2027
    Status
    active
    • Change CPI, unplanned works, emergency works due to storms, Need for additional works, services or supplies by the original contractor/concessionaire: Higher than predicted inflation - 11.1% CPI in 2023 - increase of £3463.20. Significantly higher severe weather events in 2023-24 compared to previous years requiring emergency works. Not feasible to undertake a procurement process and due diligence checks for emergency works that cause a health and safety risk requiring an urgent response. Additional funding received from The Forestry Commission Local Authority Tree Fund - £31,504.60 to plant 10,798 trees.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6bids · 6 electronic———

Contracting authority & participating public bodies

2 public bodies on the notice

Swale Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 239842768 Swale House, East Street, SITTINGBOURNE, South East, ME10 3HTContact email

Dispute resolution & review bodies

  • The High CourtReview body London

Bidders & participating suppliers

2 commercial parties on the notice
  • Elite ArboristsAwarded supplierGB-COH: 09486869 Maidstone, South East
  • Elite ArboristsAwarded supplier09486869 Unit 7, Firningham Farm, Maidstone, South East, ME14 3JD

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria