Find a TenderAwarded
Published 28 Jun 2023, 12:43 BST

Official UK procurement notice

T-1134 DfI Water and Departmental Delivery Engineering Services Consultancy Partner

Official notice

Authority: Department for Infrastructure (Central government)·Consortium: 2 public authorities

3 lotsServicesRestricted procedureMax 2 lots to bidMax 1 lot per supplier
Final published estimate£83,000,000initial estimate £30,000,000 · 2 value updates
Submissions closed 14 Nov 2023awarded 22 May 2024
Awarded to Amey OW Limited

What is being bought3 lots · detail below

Published requirement description

Provision of civil engineering consultancy and related specialist services across Northern Ireland. They will assist in the delivery of the following projects or programmes of work: improvements to watercourses, including culverts and open channels; flood defences; sea defences; control structures; reservoirs; and alternative flood risk management schemes.

CPV: Civil engineering consultancy services · Construction management services · Construction project management services · Construction supervision services · Consultative engineering and construction services · Environmental engineering consultancy services · Environmental management · Geotechnical engineering services · Health and safety consultancy services · Site-investigation services · Structural engineering consultancy services · Technical inspection and testing services

Lots and requirements (3)Procurement structure

3 lots · 2 with a published value (£83,000,000 together) · a supplier may bid for at most 2 and win at most 1 of them
Lot #1Eastern Division and Western DivisionAwardedRenewalPublished value£48,000,000
Lot #2Northern Division and Southern DivisionRenewalPublished value£35,000,000

The Contracting Authority is seeking to form and develop a mutually beneficial Professional Services Contract with external Consultants to assist the Contracting Authority in the delivery of Transport and Road Asset Management (TRAM) programmes. The successful economic operator will be required to provide a wide spectrum of civil engineering consultancy services and associated specialist services. Services required may relate to the following: Minor Highway Improvements, Transportation, Highway Structures, Major/Large Minor Works, Active Travel and the provision of Professional and Technical staff to assist DfI Tram in-house deliver teams. In accordance with Regulation 46 of the Public Contracts Regulations 2015 (PCR), the Contracting Authority has defined two Contract Areas (Lots) for this procurement. The Contract Areas will be defined by existing DfI TRAM geographical divisional boundaries as follows:

  • Contract 1 – East and West Engineering Services Consultancy Partner, covering existing Eastern and Western Divisions in Northern Ireland; and
  • Contract 2 – North and South Engineering Services Consultancy Partner, covering existing Northern and Southern Divisions in Northern Ireland.
Extensions: There are options to extend this contract up to a maximum of 60 months at the discretion of the Contracting Authority.Variant bids: not allowed
Lot #3Transport and Road Asset Management (TRAM) North/South Engineering Services Consultancy PartnerPlannedLot estimate not published

To provide civil engineering consultancy and specialist services in the delivery of Transport and Road Asset Management programmes in the North and South Divisional areas.

Work packages could relate to one or more of the following topics:-

Minor Highway Improvements;

Transportation;

Highway Structures;

Active Travel;

Major / Large Minor Works;

Staff Substitution.

Commissions will be generally be for projects with a construction value up to £5m.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70
  • Price: 30
Lot distribution rule: The TRAM Engineering Services Consultancy Partner will be divided into two lots (contacts) defined by existing Departmental divisional geographical boundaries. Each contract will cover two divisional areas. In order to ensure security of service, preserve competition and encourage participation by SMEs, the Department will limit the number of contracts that can be awarded to an Economic Operator in this competition to one. The WDD Engineering Services Consultancy Partner will be procured in a separate competition and the award of this contract will not be impacted in any way by a restriction in lots.
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
28 Jun 2023, 12:43 BST
Last source update
4 Jun 2024, 15:09 BST
FTS notice number
2024/S 000-017306
Classification (CPV)
Civil engineering consultancy servicesConstruction management servicesConstruction project management servicesConstruction supervision servicesConsultative engineering and construction servicesEnvironmental engineering consultancy servicesEnvironmental managementGeotechnical engineering servicesHealth and safety consultancy servicesSite-investigation services
+2 moreStructural engineering consultancy servicesTechnical inspection and testing services
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-03dd27 Find a Tender
Review and risk notes
Review procedure

DfI will comply with the Public Contracts Regulations 2015 (as amended) and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.

Publisher note: The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises. (SMEs). The evaluation of submissions (PQQPs or TPs) will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis stated in II.2.5). All documents will only be available on line through the eTendersNI portal: (1)If your company is not already registered on eTendersNI you may do so through the eTendersNI portal https://etendersni.gov.uk/epps/. home.do — Select the “Register as a Supplier” link and follow the on screen instructions. 2) Expression of Interest and access to tender documentation- You may “Express an Interest” in a project and access the tender documentation via the projects CfT Menu. If you require assistance or help to navigate the site please consult the on-line help, or contact the eTendersNI help desk. The documents may be downloaded up to the closing date and time for the submission. Submissions must be completed and returned to the Contracting Authority using the online eTendersNI portal, to arrive not later than the time and date as stated in IV.2.2). The Contracting Authority is utilising an electronic tendering system to manage this procurement and to communicate with Economic Operators. Accordingly, it is intended that all communications with the Contracting Authority, including the accessing and submission of tender responses, will be conducted via eTendersNI. Poor Performance, as part of its contract management procedures: the Contracting Authority and their CoPE will use the Protocol for Managing Poor Supplier Performance contained in the Procurement documentation. The protocol sets out a series of five escalating stages to enable Contracting Authorities and their CoPEs to manage poor performance by suppliers. At Stage 4, as an alternative to terminating the contract, senior management in the Contracting Authority/CoPE can issue a Notice of Written Warning. At Stage 5, as an alternative to terminating the contract, a notice of unsatisfactory performance can be issued to the Economic Operator. These notices remain current for the period of time stated in the protocol and an Economic Operator must declare, in subsequent procurement competitions, if it has received a current Notice of Written Warning or a current Notice of Unsatisfactory Performance within 3 years of the TP Submission Deadline. If an Economic Operator has received more than one current Notice of Written Warning the Contracting Authority/CoPE, at its discretion, can consider an Economic Operator’s exclusion from future procurement competitions, being undertaken on behalf of bodies covered by the Northern Ireland Public Procurement Policy, for a minimum period of 12 months. If an Economic Operator is subject to a notice of unsatisfactory performance the Contracting Authority/CoPE, at its discretion, can consider the Economic Operator’s exclusion from future procurement competitions, being undertaken on behalf of bodies covered by the Northern Ireland Public Procurement Policy, for a period of 3 years. List of public bodies to which NI public procurement policy applies Department of Finance (finance-ni.gov.uk).

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredLanguage: EN
Access & registration note: Free Northern Ireland registration
Submission deadline
14 Nov 2023, 15:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Detailed submission instructions & authority contactsFrom official release

Timeline

5 Jul 2023 → 4 Jun 2024 · 4 dates
  1. Next notice expected
    5 Jul 2023, 00:00 BST
  2. Submission deadline
    14 Nov 2023, 15:00 GMT
  3. Bids must remain valid until
    15 Nov 2023, 23:59 GMT
  4. Notice published
    4 Jun 2024, 15:09 BST

Notice history

8 events · 4 releases on Find a Tender · since 5 Jul 2023
  1. Published value published: £30,000,000
    5 Jul 2023, 16:14 BST
  2. Status changed to active
    5 Jul 2023, 16:14 BST
  3. Procurement method changed
    5 Jul 2023, 16:14 BST
  4. Deadline published: 17 Aug 2023, 15:00 BST
    5 Jul 2023, 16:14 BST
  5. Published value updated to £83,000,000
    10 Oct 2023, 14:58 BST
    was £30,000,000
  6. Deadline moved to 14 Nov 2023, 15:00 GMT
    10 Oct 2023, 14:58 BST
    +89 days · was 17 Aug 2023, 15:00 BST
  7. Status changed to complete
    4 Jun 2024, 15:09 BST
  8. Buyer details updated
    4 Jun 2024, 15:09 BST
Routine re-releases (4)
  • 2023-06: 1 release · 28 Jun 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £30,000,0001 contract exc. VAT
Bids received 7
Contracts signed 1latest 22 May 2024
Awarded toValueDateStatus
Lot 1 · Eastern Division and Western Division1 award
Amey OW LimitedContract£30,000,000 †—Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Eastern Division and Western Division7bids · 7 electronic · 1 from abroad0——

Contracting authority & participating public bodies

2 public bodies on the notice

Department for Infrastructure

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services James House, 2-4 Cromac Avenue, Belfast, UK, BT7 2JAContact name, email

Consortium members and other public bodies

  • European UnionFunder

Dispute resolution & review bodies

  • High Court, Royal Courts of JusticeReview body Belfast
  • The High CourtReview body Belfast
  • The High Court, Royal Courts of JusticeReview body Belfast

Bidders & participating suppliers

1 commercial party on the notice
  • AMEY OW Ltd.Awarded supplier 3rd Floor, Chancery Exchange, 10 Furnival Street, London, UK, EC4A 1ABContact email, phone

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria