Official UK procurement notice
Contract Notice for Front of House, Security, Patrol & Response Services '25
Authority: Phoenix Energy Group Ltd (Public body)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionPhoenix Energy Group, seeks to appoint a suitably experienced Service Provider for the following activities.
- Front of House Reception to cover 40 hours per week.
- Suitably qualified Security Guarding services to cover 125.5 hours per week.
- A dedicated Patrol & Response Service on a 24 hour - 365 days a year basis.
The initial term of this Contract shall be three consecutive calendar years, which may be extended for an additional two further years, taking the maximum possible term to five consecutive calendar years.
Further details on the services required are set out in the draft Invitation to Tender documents, made available with the associated Pre-Qualification Ref: pqq_4625
CPV: Guard services · Patrol services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£600,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Legal form for consortia
- Subject to the status and involvement of the parties, an Applicant may be required to commit to joint and several liability in respect of any contract awarded. Alternatively, the lead operator may be required to take total responsibility or a consortium to form a legal entity before entering into any contract.
- Staff
- Names and qualifications of delivery staff must be submitted
- Shortlisting
- Interested Parties should search for the relevant project at htps://e-sourcingni.bravosolutions.co.uk. For those wishing to participate, they must first complete and submit the relevant PQQ on, or before, the due date. Phoenix shall then draw up a short list of suitable Applicants based on the completed PQQs received. Those shortlisted Appliants will then be invited to the Tender stage which shall involve the completion and submision of, on or before a pre-determined time and date, an Invitation to Tender document. The responses submitted shall be evaluated and a further short list may be drawn up from which a presentation / negotiation stage may follow with suitable Applicants. Ultimately the tender deemed the most economically advantageous shall be awarded the Framework Agreement for Front of House, Security, Patrol & Response Services '25.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 13 Dec 2024, 11:45 GMT
- Last source update
- 14 May 2025, 10:06 BST
- FTS notice number
2025/S 000-021098- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04c7d8Find a Tender- Contract terms summary
As stated in the Tender Documentation.
- Performance terms
As stated in the Tender Documentation.
- Review procedure
Phoenix will incorporate a minimum 10 calendar day standstill period at the point information on the award of contract is communicated to all participating entities. The standstill period provides time for unsuccessful participating entities to challenge the award decision before the contract is entered into. The Utilities Contracts Regulations 2026 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).
Publisher note: Appliants wishing to be considered, must firstly complete a Pre-Qualification Questionnaire (PQQ). Only those Applicants that successfully pass the PQQ stage shall be invited to compete the relevent tender documentation. This tender is being procured competively in accordance with the Utilities Contracts Regulations 2016 (as amended). The procedure to be followed for this procurement is the negotiated procedure. The costs of responding to this notice and participation in the process will be borne by each participating entity. All discussions and correspondance will be deemed strictly subject to contract until a formal contract is entered into. Any subsequent formal contract(s) shall not be binding until they have been signed and dtaed by the duly authorised representatives of each of the participating parties.
How it was run
Official noticeTender documents are also served through a separate tool: https://e-sourcingni.bravosolution.co.uk ↗
- Submission deadline
- 24 Jan 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 270 days from the deadline
- Deposits and guarantees
Phoenix reserve the right to require bonds, deposits, guarantees or other forms of undertaking or security to ensure proper contractual performance.
Timeline
24 Jan 2025 → 14 May 2025 · 3 dates- Submission deadline24 Jan 2025, 12:00 GMT
- Invitations to tender expected3 Feb 2025
- Notice published14 May 2025, 10:06 BST
Notice history
3 events · 2 releases on Find a Tender · since 14 May 2025- Status changed to complete14 May 2025, 10:06 BST
- Procurement method changed14 May 2025, 10:06 BST
- Buyer details updated14 May 2025, 10:06 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Contracts
Front of House, Security, PAtrol & Response Services '25 · supplier not published
- Signed
- 21 Mar 2025
- Value
- —
- Status
- active
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Phoenix Natural Gas (trading as Phoenix Energy)Contracting authorityProduction, transport and distribution of gas and heat
Dispute resolution & review bodies
- High Court of Justice in Northern IrelandMediation body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.