Find a TenderAwardedContract details notice
Published 20 Feb 2026, 10:31 GMT

Official UK procurement notice

Contract for the Contract for Vegetation Management (Weed Control) on the Public Highway

Official notice

Authority: City & County of Swansea (Local council)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Published estimate£475,039≈ £238k / year · £570,048 inc. VAT35.1% above published estimate
Submissions closed 17 Mar 2026awarded 19 May 2026
Awarded to Complete Weed Control South & Central Wales Limited
Contract term 2 yrsends 19 Apr 2028 · up to 19 Apr 2030 with extensions · starts 20 Apr 2026

What is being bought

Published requirement description

The work included in this contract covers the application of herbicide to eradicate and control all grass and weed growth on highways in City & County of Swansea which includes the following:2 x completed sprays within identified targeted date windows, however additional time may be allowed, if agreed in advance, due to adverse weather conditions.3 treatments per annum of all arterial routes. 4 sprays on the high-profile routes, before and after each main spray.Option for 3rd Spray which may be reduced in proportionally for a selection of wards, as a percentage of the total number.Programme to be completed in order unless otherwise agreed in advance. Programme to be available to be shared 2 weeks in advance of attendance for each ward. During spraying windows, a minimum of 4 operatives must be working on the programme at all times.If chemical-based products are utilised, the contractor is required to use computer-controlled spot weeding treatment technology to minimise the quantity of chemical applied, whilst ensuring all weeds present are eradicated.

  • the whole width of the footway to the kerb including to the rear of footways including rear lanes abutting brick, stone or other types of wall
  • hard areas of traffic islands, central reservations (including ornamental stone), carriageways and roundabouts (including kerbs)
  • 300mm width of carriageway adjacent to the kerb, but excluding the remainder of the carriageways;
  • all islands near junctions and roundabouts and all central reserves
  • pedestrian precincts
  • hedge lines and property boundaries
  • around the bases of street furniture including safety fencing and pedestrian guard railing
  • footpaths / alleys / walkways / stepped areas that are part of the public highway
  • tree bases on the footway – Porous areas to be treated with residual application
  • french drain
  • 28 km dual carriageways
  • 59 Car parks
  • The authority expects to re-tender this requirement around 23 Jan 2030, 23:59 GMT.
  • No preliminary market engagement: “As per section 17(1)(b) of the Procurement Act 2023, The Council has utilised its subject matter experts knowledge to identify the preferred and most relevant approach to the market given the requirements of this particular procurement activity.”

CPV: Tree pruning and hedge trimming · Weed-clearance services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£475,039
Contract period: 20 Apr 2026 – 19 Apr 2028 (2 yrs) · up to 19 Apr 2030 with extensionsValue: £475,039 exc. VAT · £570,048 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: option to extend for up to 24 months
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    see tender documentation

  • Technical & professional ability

    see tender documentation

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 50%Environmental: 10%
Published sub-criteria (5)
  • Resources: 5%
  • Complaints Process: 5%
  • Service Level: 30%
  • Price: 50%
  • Environmental Policy compliance: 10%
Published award criteria (5)
  • Resources
  • Complaints Process
  • Service Level
  • Environmental Policy compliance
  • Price
Conditions of participation2
  • Economic & financial standing

    see tender documentation

  • Technical & professional ability

    see tender documentation

What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 23 Jan 2030
First published
20 Feb 2026, 10:31 GMT
Last source update
25 Jun 2026, 14:32 BST
Award evaluation window
Submission end – 7 Apr 2026
Authority reference
CCS/25/193
FTS notice number
2026/S 000-015545
Latest notice
Contract details notice (UK7)
Classification (CPV)
Tree pruning and hedge trimmingWeed-clearance services
Delivery area
Wales (UKL18)
Official registry OCID
ocds-h6vhtk-0658df Find a Tender
Contract terms summary

see tender documentation

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
17 Mar 2026, 12:00 GMT
Clarification deadline
10 Mar 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

If you are interested in submitting a bid, please download the tender docs from etenderwales.bravosolution.co.uk ↗ Please search using ITT - 123353

. Register your company on the eTenderWales portal (this is only required once):

— Navigate to the portal: etenderwales.bravosolution.co.uk ↗

— Click the “Suppliers register here” link.

— Enter your correct business and user details.

— Note the username you chose and click “Save” when complete.

— You will shortly receive an e-mail with your unique password (please keep this secure).

— Agree to the terms and conditions and click “continue”.

  1. Express an interest in the project:

— Login to the portal with your username/password.

— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).

— Click on the relevant ITT to access the content.

— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).

— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

  1. Responding to the invitation to tender:

— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).

— You can now use the “Messages” function to communicate with the buyer and seek any clarification.

— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:

— E-mail: [email protected]

— Phone: +44 8003684850

Timeline

20 Feb 2026 → 25 Jun 2026 · 8 dates
  1. Tender notice published238 days ago
    20 Feb 2026, 10:31 GMT
  2. Clarification questions by220 days ago
    10 Mar 2026, 12:00 GMT
  3. Submission deadline213 days ago
    17 Mar 2026, 12:00 GMT
  4. Award decision expected by192 days ago
    7 Apr 2026, 23:59 BST
  5. Contract starts180 days ago
    20 Apr 2026, 00:00 BST
  6. Assessment summaries sent151 days ago
    19 May 2026, 00:00 BST
  7. Standstill ends140 days ago
    29 May 2026, 23:59 BST
  8. Latest notice published113 days ago
    25 Jun 2026, 14:32 BST

Notice history

5 events · 3 releases on Find a Tender · since 20 Feb 2026
  1. Tender notice published
    20 Feb 2026, 10:31 GMT
    UK4
  2. Contract award notice published
    19 May 2026, 08:28 BST
    UK6
  3. Status changed to complete
    19 May 2026, 08:28 BST
  4. Contract signature expected
    1 Jun 2026, 23:59 BST
    scheduled
  5. Contract details notice published
    25 Jun 2026, 14:32 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £641,7201 award exc. VAT
Bids received 33 from SMEs
Contracts signed 1latest 19 Jun 2026
Awarded toValueDateStatus
Complete Weed Control South & Central Wales LimitedSMEContract for Weed Vegetation Management1 Jun 2026 – 31 May 2028 · up to 31 May 2030Extensions: up to 24 months£641,72019 May 2026Awarded

Contracts

  • Contract for Weed Vegetation Management · Complete Weed Control South & Central Wales LimitedSME

    Signed
    19 Jun 2026
    Value
    £641,720
    Period
    29 Jun 2026 – 28 Jun 2028 · up to 28 Jun 2030 with extensions
    Status
    active
    Extensions
    option to extend up to 24 months
    9 agreed KPIs: Complaints by Members of Public · Complaints by Contract Administrator and or Authorised Officer · Areas Requiring Retreatment (Weeds level specified) …
    • Complaints by Members of Public
    • Complaints by Contract Administrator and or Authorised Officer
    • Areas Requiring Retreatment (Weeds level specified)
    • Spraying plan met on time. (Area not sprayed will be the percentage failure)
    • Inspection reports less than 20% of scheduled work
    • Overspray damage complaints
    • HSE notices served for improvement of health & safety processes
    • Renewal on time of BASIS certification
    • Provision of new chemical data record and risk assessment before change of use

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders · 4 at stage one30—

Contracting authority & participating public bodies

City & County of Swansea

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PYYD-8699-BJGD Civic Centre, Swansea, Wales, SA1 3SNContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsIf you are interested in submitting a bid, please download the tender docs from https://etenderwales.bravosolution.co.uk/ Please search using ITT - 123353

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender