Find a TenderAwardedContract details notice

Published 10 Apr 2025, 13:24 BST

Official UK procurement notice

Contract for the Supply of Vehicle and Plant Spares, Consumables and Components, and Management of an On Site Store

Official notice

Authority: Bristol Waste Company (Public body)

GoodsOpen procedureAbove threshold

Sectors: Transport Equipment & Vehicles (34) Delivery: South West (UKK)

Published estimate£1,600,000≈ £873k / year · £1,600,000 inc. VAT50% below published estimate

Submissions closed 8 May 2025awarded 8 Jul 2025

Awarded to fleet factors limited

Contract term 1 yr 10 moends 1 Apr 2027 · up to 1 Apr 2028 with extensions · starts 9 Jun 2025

What is being bought

Published requirement description

Bristol Waste Company is seeking to award a Contract for the Supply and Delivery of Vehicle Parts, Spares, Consumables and Components to Bristol Waste Company (BWC) acting under its waste collection and waste disposal authority obligations on behalf of Bristol City Council.

In addition to the supply of Vehicle Spares, Consumables and Components, Bristol Waste Company would also like to consider the option of an on-site member of staff provided by the Contractor to Manage these services. Such services include stock control, acceptance of deliveries for parts and spares, goods issued to the workshop, and accurate and timely record keeping. Bristol Waste Company is also open to proposals for alternative solutions that deliver the same outcome.

CPV: Parts and accessories for vehicles and their engines

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 1 yr 10 moPublished value£1,600,000

Contract period: 9 Jun 2025 – 1 Apr 2027 (1 yr 10 mo) · up to 1 Apr 2028 with extensionsValue: £1,600,000 exc. VAT · £1,600,000 inc. VAT

Delivery: South West

Extensions: Contract will be let until March 2027 with option for 2 12 month extensions

34300000 Parts and accessories for vehicles and their engines

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Price Weighting: Price 60%

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 10 Apr 2025, 13:24 BST
Last source update: 13 Oct 2025, 16:34 BST
Award evaluation window: Submission end – 10 Jun 2025
Authority reference: DN770370
FTS notice number: 2025/S 000-014289
Latest notice: Contract details notice (UK7)
Classification (CPV): Parts and accessories for vehicles and their engines
Delivery area: South West (UKK)
Official registry OCID: ocds-h6vhtk-050094 Find a Tender

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 8 May 2025, 17:00 BST
Clarification deadline: 2 May 2025, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

Any expressions of interest need to be through Tender Reference Proactis DN770370 procontract.due-north.com ↗

Timeline

10 Apr 2025 → 13 Oct 2025 · 8 dates

Tender notice published
10 Apr 2025, 13:24 BST
Clarification questions by
2 May 2025, 12:00 BST
Submission deadline
8 May 2025, 17:00 BST
Contract starts
9 Jun 2025
Award decision expected by
10 Jun 2025, 00:59 BST
Assessment summaries sent
8 Jul 2025, 00:00 BST
Standstill ends
23 Jul 2025, 23:59 BST
Latest notice published374 days ago
13 Oct 2025, 16:34 BST

Notice history

5 events · 3 releases on Find a Tender · since 10 Apr 2025

Tender notice published
10 Apr 2025, 13:24 BST
UK4
Contract award notice published
11 Jul 2025, 14:07 BST
UK6
Status changed to complete
11 Jul 2025, 14:07 BST
Contract signature expected
10 Aug 2025, 23:59 BST
scheduled
Contract details notice published
13 Oct 2025, 16:34 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value (inc. VAT) £800,0001 award inc. VAT; no net value published

Bids received 1

Named bidders 1published on the award notice

Contracts signed 1latest 22 Sept 2025

Awarded to	Value	Date	Status
fleet factors limited1 Sept 2025 – 31 Mar 2027 · up to 31 Mar 2029Extensions: Upon mutual agreement	£800,000 inc. VAT	8 Jul 2025	Awarded

Contracts

Contract for the Supply of Vehicle and Plant Spares, Consumables and Components, and Management of an On Site Store · fleet factors limited
Signed
22 Sept 2025
Value
£1,600,000
Period
22 Sept 2025 – 31 Mar 2027 · up to 31 Mar 2029 with extensions
Status
active
Extensions
2 12 month extension's to take it to 2029

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders	0	0	—

Who bid

wonFleet Factors · North East England

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Bristol Waste Company

Contracting authorityPublic authority - sub-central government GB-PPON: PWZM-3745-BYPR Albert Road, Bristol, South West, BS2 0XSContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Fleet FactorsAwarded supplierGB-PPON: PCQL-5949-MZTV Unit 3/4 Wallis Road, Middlesborough, North East, TS6 6JBContact name, email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender13 Oct 2025, 16:34 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender11 Jul 2025, 14:07 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender10 Apr 2025, 13:24 BST