Find a TenderAwardedContract termination notice
Published 3 Oct 2025, 12:28 BST

Official UK procurement notice

Contract for the Supply of 4 x 4x2 18 tonne GVW Chassis Cab with Quick Change Body System

Official notice

Authority: City & County of Swansea (Local council)

GoodsOpen procedureAbove thresholdSME suitable
Published estimate£520,000£624,000 inc. VAT16.8% below published estimate
Submissions closed 28 Oct 2025awarded 8 Dec 2025
Awarded to Watts Truck & Van Ltd
Contract term 6 moends 13 May 2026 · starts 14 Nov 2025

What is being bought

Published requirement description

Purchase of up to 4 18t chassis cab trucks fitted with QCB systems to replace existing Highways vehicle due for renewal

  • No preliminary market engagement: As per section 17(1)(b) of the Procurement Act 2023, The Council has utilised its subject matter experts knowledge to identify the preferred and most relevant approach to the market given the requirements of this particular procurement activity

CPV: Vehicle bodies, trailers or semi-trailers

The lotProcurement structure

single lot · value published
Lot #1Awarded 6 moSMEPublished value£520,000
Contract period: 14 Nov 2025 – 13 May 2026 (6 mo)Value: £520,000 exc. VAT · £624,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please see tender documents

  • Technical & professional ability

    Please see tender documents

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 15%Price: 85%
Published sub-criteria (3)
  • Indicative Delivery Period: 10%
  • Vehicle Comprehensive Warranty: 5%
  • Vehicle Purchase Price: 85%
Published award criteria (3)
  • Indicative Delivery Period
  • Vehicle Comprehensive Warranty
  • Vehicle Purchase Price
Conditions of participation2
  • Economic & financial standing

    Please see tender documents

  • Technical & professional ability

    Please see tender documents

What this means for your bid
  • Price carries 85 of 100 points: a 10% discount moves about 8.5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
3 Oct 2025, 12:28 BST
Last source update
6 Aug 2026, 12:09 BST
Award evaluation window
Submission end – 5 Nov 2025
Authority reference
CCS/25/126
FTS notice number
2025/S 000-062111
Latest notice
Contract termination notice (UK11)
Classification (CPV)
Vehicle bodies, trailers or semi-trailers
Delivery area
Wales (UKL18)
Official registry OCID
ocds-h6vhtk-05a7cf Find a Tender
Contract terms summary

Please see tender documents

Review and risk notes
Risks

Please see tender documents

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: CY, EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
28 Oct 2025, 12:00 GMT
Clarification deadline
21 Oct 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
cy, en
Detailed submission instructions & authority contactsFrom official release

Register your company on the eTenderWales portal (this is only required once):

— Navigate to the portal: etenderwales.bravosolution.co.uk ↗

— Click the “Suppliers register here” link.

— Enter your correct business and user details.

— Note the username you chose and click “Save” when complete.

— You will shortly receive an e-mail with your unique password (please keep this secure).

— Agree to the terms and conditions and click “continue”.

  1. Express an interest in the project:

— Login to the portal with your username/password.

— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).

— Click on the relevant ITT to access the content.

— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).

— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

  1. Responding to the invitation to tender:

— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).

— You can now use the “Messages” function to communicate with the buyer and seek any clarification.

— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:

— E-mail: [email protected]

— Phone: +44 8003684850

Timeline

3 Oct 2025 → 6 Aug 2026 · 8 dates
  1. Tender notice published383 days ago
    3 Oct 2025, 12:28 BST
  2. Clarification questions by365 days ago
    21 Oct 2025, 12:00 BST
  3. Submission deadline358 days ago
    28 Oct 2025, 12:00 GMT
  4. Award decision expected by349 days ago
    5 Nov 2025, 23:59 GMT
  5. Contract starts341 days ago
    14 Nov 2025
  6. Assessment summaries sent317 days ago
    8 Dec 2025
  7. Standstill ends307 days ago
    17 Dec 2025, 23:59 GMT
  8. Latest notice published76 days ago
    6 Aug 2026, 12:09 BST

Notice history

6 events · 4 releases on Find a Tender · since 3 Oct 2025
  1. Tender notice published
    3 Oct 2025, 12:28 BST
    UK4
  2. Contract award notice published
    8 Dec 2025, 15:40 GMT
    UK6
  3. Status changed to complete
    8 Dec 2025, 15:40 GMT
  4. Contract signature expected
    18 Dec 2025, 23:59 GMT
    scheduled
  5. Contract details notice published
    3 Feb 2026, 15:01 GMT
    UK7
  6. Contract termination notice published
    6 Aug 2026, 12:09 BST
    UK11
Routine re-releases (4)
  • 2025-10: 1 release · 3 Oct 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £432,7841 award exc. VAT
Bids received 33 from SMEs
Contracts signed 1latest 29 Jan 2026
Awarded toValueDateStatus
Watts Truck & Van LtdSME19 Dec 2025 – 30 Jul 2026Options: Different Vehicle options acceptable to meet specification£432,7848 Dec 2025Awarded

Contracts

  • Contract for the Supply of 4 x 4x2 18 tonne GVW Chassis Cab with Quick Change Body System · Watts Truck & Van LtdSME

    Signed
    29 Jan 2026
    Value
    £500,000
    Period
    2 Feb 2026 – 30 May 2026
    Status
    terminated
    Final value
    £432,784
    Termination
    contractCompleted

    No agreed KPIs: One off purchase

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders30—

Contracting authority & participating public bodies

City & County of Swansea

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PYYD-8699-BJGD Civic Centre, Swansea, Wales, SA1 3SNContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Watts Truck & Van ( Swansea) LtdAwarded supplierGB-PPON: PMXZ-4191-QZVH Althorpe House, High Street, Lydney, South West, GL15 5DDContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

  • Contract termination notice contractContract termination noticeUK11Contract termination notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender