Find a TenderAwardedContract details notice
Published 6 Oct 2025, 10:38 BST

Official UK procurement notice

Contract for the Supply of 2 x PHEV Adapted Panel Vans

Official notice

Authority: City & County of Swansea (Local council)

GoodsBelow threshold - open competitionBelow thresholdSME suitable
Published estimate£70,000≈ £10k / year · £84,000 inc. VAT29.4% above published estimate
Submissions closed 29 Oct 2025awarded 12 Nov 2025
Awarded to LIMESQUARE VEHICLE RENTAL LIMITED (04897613)
Contract term 7 yrsends 13 Nov 2032 · starts 14 Nov 2025

What is being bought

Published requirement description

​​Supply of 2 x PHEV Adapted Vans to replace existing Pest Control fleet vehicles. Supply is on Contract Hire (excluding maintenance) for a term of 7 years​

CPV: Motor vehicles · Transport equipment and auxiliary products to transportation · Vehicle bodies, trailers or semi-trailers

The lotProcurement structure

single lot · value published
Lot #1Awarded 7 yrsSMEPublished value£70,000
Contract period: 14 Nov 2025 – 13 Nov 2032 (7 yrs)Value: £70,000 exc. VAT · £84,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Please see tender documents

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Indicative Delivery Period
  • Vehicle Comprehensive Warranty
  • Vehicle Lease Price
Conditions of participation1
  • Condition of participation

    Please see tender documents

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
6 Oct 2025, 10:38 BST
Last source update
27 Nov 2025, 09:38 GMT
Authority reference
CCS/25/153
FTS notice number
2025/S 000-062412
Latest notice
Contract details notice (UK7)
Classification (CPV)
Motor vehiclesTransport equipment and auxiliary products to transportationVehicle bodies, trailers or semi-trailers
Delivery area
Wales (UKL18)
Official registry OCID
ocds-h6vhtk-05a882 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowed
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
29 Oct 2025
Clarification deadline
22 Oct 2025, 00:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk ↗

Register your company on the eTenderWales portal (this is only required once):

— Navigate to the portal: etenderwales.bravosolution.co.uk ↗

— Click the “Suppliers register here” link.

— Enter your correct business and user details.

— Note the username you chose and click “Save” when complete.

— You will shortly receive an e-mail with your unique password (please keep this secure).

— Agree to the terms and conditions and click “continue”.

  1. Express an interest in the project:

— Login to the portal with your username/password.

— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).

— Click on the relevant ITT to access the content.

— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).

— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

  1. Responding to the invitation to tender:

— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).

— You can now use the “Messages” function to communicate with the buyer and seek any clarification.

— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:

— E-mail: [email protected]

— Phone: +44 8003684850

Timeline

6 Oct 2025 → 27 Nov 2025 · 5 dates
  1. Tender notice published380 days ago
    6 Oct 2025, 10:38 BST
  2. Clarification questions by364 days ago
    22 Oct 2025, 00:00 BST
  3. Submission deadline357 days ago
    29 Oct 2025
  4. Contract starts341 days ago
    14 Nov 2025
  5. Latest notice published328 days ago
    27 Nov 2025, 09:38 GMT

Notice history

5 events · 3 releases on Find a Tender · since 6 Oct 2025
  1. Tender notice published
    6 Oct 2025, 10:38 BST
    UK4
  2. Contract award notice published
    12 Nov 2025, 16:43 GMT
    UK6
  3. Status changed to complete
    12 Nov 2025, 16:43 GMT
  4. Contract signature expected
    14 Nov 2025, 23:59 GMT
    scheduled
  5. Contract details notice published
    27 Nov 2025, 09:38 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £90,5661 award exc. VAT
Bids received 33 from SMEs
Contracts signed 1latest 13 Nov 2025
Awarded toValueDateStatus
LIMESQUARE VEHICLE RENTAL LIMITED (04897613)SME1 Jan 2026 – 31 Dec 2033£90,56612 Nov 2025Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders30—

Contracting authority & participating public bodies

City & County of Swansea

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PYYD-8699-BJGD Civic Centre, Swansea, Wales, SA1 3SNContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender