Find a TenderAwardedContract details notice
Published 13 Mar 2026, 11:47 GMT

Official UK procurement notice

Contract for the Supply of 10 3.5t Chassis Cabs

Official notice

Authority: City & County of Swansea (Local council)

GoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Published estimate£410,000£492,000 inc. VAT14.6% below published estimate
Submissions closed 7 Apr 2026awarded 6 May 2026
Awarded to Advanced KFS Special Vehicles Ltd
Contract term 6 moends 13 Oct 2026 · extension options published · starts 14 Apr 2026

What is being bought

Published requirement description

Supply of 10 x 3.5t Chassis cabs with various body configurations to replace existing fleet and multiple spot hired equivalents. Tender will seek option of outright purchase or contract hire (exc maintenance) for 5 and 7 year terms

CPV: Vehicle bodies, trailers or semi-trailers

The lotProcurement structure

single lot · value published
Lot #1Awarded 6 moSMEVCSEPublished value£410,000
Contract period: 14 Apr 2026 – 13 Oct 2026 (6 mo)Value: £410,000 exc. VAT · £492,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Options sought for Outright purchase price and Contract Hire

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 20%Price: 80%
Published sub-criteria (2)
  • Delivery & Warranty: 20%
  • Price: 80%
Published award criteria (2)
  • Delivery & Warranty
  • Price
What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
13 Mar 2026, 11:47 GMT
Last source update
8 Jul 2026, 14:39 BST
Award evaluation window
Submission end – 10 Apr 2026
Authority reference
CCS/24/068
FTS notice number
2026/S 000-022899
Latest notice
Contract details notice (UK7)
Classification (CPV)
Vehicle bodies, trailers or semi-trailers
Delivery area
Wales (UKL18)
Official registry OCID
ocds-h6vhtk-0669a5 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
7 Apr 2026, 00:00 BST
Clarification deadline
31 Mar 2026, 00:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

Register your company on the eTenderWales portal (this is only required once):

— Navigate to the portal: etenderwales.bravosolution.co.uk ↗

— Click the “Suppliers register here” link.

— Enter your correct business and user details.

— Note the username you chose and click “Save” when complete.

— You will shortly receive an e-mail with your unique password (please keep this secure).

— Agree to the terms and conditions and click “continue”.

  1. Express an interest in the project:

— Login to the portal with your username/password.

— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).

— Click on the relevant ITT to access the content.

— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).

— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

  1. Responding to the invitation to tender:

— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).

— You can now use the “Messages” function to communicate with the buyer and seek any clarification.

— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:

— E-mail: [email protected]

— Phone: +44 8003684850

Timeline

13 Mar 2026 → 8 Jul 2026 · 8 dates
  1. Tender notice published227 days ago
    13 Mar 2026, 11:47 GMT
  2. Clarification questions by209 days ago
    31 Mar 2026, 00:00 BST
  3. Submission deadline202 days ago
    7 Apr 2026, 00:00 BST
  4. Award decision expected by198 days ago
    10 Apr 2026, 23:59 BST
  5. Contract starts195 days ago
    14 Apr 2026, 00:00 BST
  6. Assessment summaries sent173 days ago
    6 May 2026, 00:00 BST
  7. Standstill ends163 days ago
    15 May 2026, 23:59 BST
  8. Latest notice published110 days ago
    8 Jul 2026, 14:39 BST

Notice history

5 events · 3 releases on Find a Tender · since 13 Mar 2026
  1. Tender notice published
    13 Mar 2026, 11:47 GMT
    UK4
  2. Contract award notice published
    6 May 2026, 09:36 BST
    UK6
  3. Status changed to complete
    6 May 2026, 09:36 BST
  4. Contract signature expected
    18 May 2026, 23:59 BST
    scheduled
  5. Contract details notice published
    8 Jul 2026, 14:39 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £350,0001 award exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 8 Jul 2026
Awarded toValueDateStatus
Advanced KFS Special Vehicles Ltd SME20 May 2026 – 19 May 2027£350,0006 May 2026Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders10—

Contracting authority & participating public bodies

City & County of Swansea

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PYYD-8699-BJGD Civic Centre, Swansea, Wales, SA1 3SNContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender