Find a TenderAwardedContract details notice
Published 12 Jan 2026, 17:08 GMT

Official UK procurement notice

Contract for the Supply of 1 x 17 Seater Minibus

Official notice

Authority: City & County of Swansea (Local council)

GoodsBelow threshold - open competitionBelow thresholdSME suitable
Published estimate£40,000£48,000 inc. VAT50% below published estimate
Submissions closed 23 Jan 2026awarded 4 Feb 2026
Awarded to Hawkstone Farley Ltd
Contract term 2 moends 1 Apr 2026 · starts 30 Jan 2026

What is being bought

Published requirement description

Supply of 1 x 17 seater minibus for Pontardulais Comp (for subsequent leasing by Treasury Management)

CPV: Minibuses

The lotProcurement structure

single lot · value published
Lot #1Awarded 2 moSMEPublished value£40,000
Contract period: 30 Jan 2026 – 1 Apr 2026 (2 mo)Value: £40,000 exc. VAT · £48,000 inc. VAT
Delivery: WalesEligibility: SME eligible

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 20%Price: 80%
Published sub-criteria (2)
  • Technical: 20%
  • Price: 80%
Published award criteria (2)
  • Technical: Delivery & Warranty
  • Price: OTR Price
What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
12 Jan 2026, 17:08 GMT
Last source update
4 Feb 2026, 10:02 GMT
Authority reference
CCS/25/313
FTS notice number
2026/S 000-002435
Latest notice
Contract details notice (UK7)
Classification (CPV)
Minibuses
Delivery area
Wales (UKL18)
Official registry OCID
ocds-h6vhtk-060415 Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Electronic submission allowed
Submission deadline
23 Jan 2026, 12:00 GMT
Clarification deadline
20 Jan 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Register your company on the eTenderWales portal (this is only required once):— Navigate to the portal: etenderwales.bravosolution.co.xn--uk-81t ↗ Click the “Suppliers register here” link.— Enter your correct business and user details.— Note the username you chose and click “Save” when complete.— You will shortly receive an e-mail with your unique password (please keep this secure).— Agree to the terms and conditions and click “continue”.2. Express an interest in the project:— Login to the portal with your username/password.— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).— Click on the relevant ITT to access the content.— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.3. Responding to the invitation to tender:— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).— You can now use the “Messages” function to communicate with the buyer and seek any clarification.— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:— E-mail: [email protected]— Phone: +44 8003684850

Timeline

12 Jan 2026 → 4 Feb 2026 · 5 dates
  1. Tender notice published289 days ago
    12 Jan 2026, 17:08 GMT
  2. Clarification questions by282 days ago
    20 Jan 2026, 12:00 GMT
  3. Submission deadline279 days ago
    23 Jan 2026, 12:00 GMT
  4. Contract starts272 days ago
    30 Jan 2026
  5. Latest notice published267 days ago
    4 Feb 2026, 10:02 GMT

Notice history

5 events · 3 releases on Find a Tender · since 12 Jan 2026
  1. Tender notice published
    12 Jan 2026, 17:08 GMT
    UK4
  2. Tender notice published
    13 Jan 2026, 16:52 GMT
    UK4
  3. Deadline moved to 23 Jan 2026, 12:00 GMT
    13 Jan 2026, 16:52 GMT
    -18 days · was 10 Feb 2026, 12:00 GMT
  4. Contract details notice published
    4 Feb 2026, 10:02 GMT
    UK7
  5. Status changed to complete
    4 Feb 2026, 10:02 GMT
Published amendments (1)

Due to unforeseen urgency of requirement the submission deadline has been amended

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £20,0001 contract exc. VAT
Contracts signed 1latest 4 Feb 2026
Awarded toValueDateStatus
Hawkstone Farley Ltd£20,000 †—Awarded

Contracts

  • Contract for the Supply of 1 x 17 Seater Minibus · Hawkstone Farley Ltd

    Signed
    4 Feb 2026
    Value
    £20,000
    Period
    9 Feb 2026 – 8 May 2026
    Status
    active

Contracting authority & participating public bodies

City & County of Swansea

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PYYD-8699-BJGD Civic Centre, Swansea, Wales, SA1 3SNContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • HAWKSTONE FARLEY GROUP LTDAwarded supplierGB-PPON: PYZP-1567-HCZX Principality House, Brackla Industrial Estate, Bridgend, Wales, CF31 2BBContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender