Official UK procurement notice
Contract for the Provision of Travel Services for Immigration Purposes.
Authority: Home Office (Central government)·Consortium: 3 public authorities
What is being bought
Published requirement descriptionThe Home Office is responsible, under UK legislation including but not limited to the Immigration Act 1971 and the Immigration and Asylum Act 1999, for detaining and/or enforcing the removal of certain persons.
It is necessary to provide sufficient travel methods (not exclusively air travel) to ensure that individuals with no legal basis to remain in the UK can be removed to overseas destinations. This includes ensuring those methods can accommodate vulnerable individuals, such as those with medical conditions, or those who refuse to comply with transfer. There may also be a requirement to manage travel arrangements for other immigration/government purposes as required by the Authority.
The Authority is seeking a commercial partner to provide a number of fully integrated services in regards to Travel. These services include (but are not limited to):
- Providing a comprehensive travel service that complies with requirements and restrictions imposed by airlines in relation to immigration passengers on scheduled flights;
- Providing tickets for Service Users, taking into account restrictions imposed by individual airlines;
- Following detailed and specific individual airline procedures for obtaining refunds;
- Managing relationships with the carriers to maximise cost-effective opportunities;
- Provision of a complete Charter service to meet the requirements of the Home Office;
- Provision of accommodation for Home Office staff and representatives when required.
CPV: Air transport services · Air-charter services · Business travel services · Scheduled air transport services · Supporting and auxiliary transport services; travel agencies services · Transport agency services · Transport services (excl. Waste transport) · Transport tickets · Travel management services · Travel services
The lotProcurement structure
single lot · value publishedLot #1The Authority is seeking a commercial partner to provide a number of fully integrated…RenewalPublished value£391,700,000
The Authority is seeking a commercial partner to provide a number of fully integrated services in regards to travel for immigration purposes, primarily to/from destinations overseas, but including some UK based activity.
These services include (but are not limited to):
- Providing a comprehensive travel service that complies with requirements and restrictions imposed by airlines in relation to immigration passengers on scheduled flights;
- Providing tickets for Service Users, taking into account restrictions imposed by individual airlines;
- Following detailed and specific individual airline procedures for obtaining refunds;
- Managing relationships with the carriers to maximise cost-effective opportunities;
- Provision of a complete Charter service to meet the requirements of the Home Office;
- Provision of accommodation for Home Office staff and/or representatives when required.
The Authority may have requirements for other UK based travel services. If this requirement materialises, the Authority will agree with the supplier awarded the contract how these requirements can be delivered. There may also be a requirement to manage travel arrangements for other immigration/government purposes as required by the Authority.
The potential length of contract will be 5 years from service commencement, with options to extend on one or more occasions up to a maximum of a further 2 years.
The estimated contract value in this contract notice is calculated over the potential maximum term of 7 years including optional extensions.
The estimated contract value includes pass-through costs and management services which incorporates implementation costs.
Pass-through costs are costs which are associated with the purchase of travel services including tickets, chartering aircraft(s) and hotel bookings. The pass-through costs over the life of this contract are estimated to be in the range of £171m - £384m.
The content of this notice, including the nature of services and estimated value (including estimated value of pass-through costs), may be subject to change.
Note that services may include but not be limited to current and future related service requirements.
This service is volumetric and any estimated values (including estimated value of pass-through costs) may be subject to change up or down depending on the amount of activity undertaken during the life of contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes
- First published
- 21 Nov 2023, 12:34 GMT
- Last source update
- 7 Feb 2025, 13:56 GMT
- Award evaluation window
- 3 Apr 2025 – …
- FTS notice number
2025/S 000-004181- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-041b96Find a Tender
Publisher note: 1. To express an interest, participants must first be registered on the Home Office eSourcing Suite. If you have not yet registered, this can be done online at https://homeoffice.app.jaggaer.com/web/login.html by clicking the 'Register Here' link. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering and who will be entering into a contract if invited to do so. 2. Email: [email protected] Title of email: Travel Services Procurement - Expression of Interest Email to include: Organisation name, Contact name, E-mail address and telephone number. Once the above steps are completed, documents will be made available via the portal, subject to parties signing a Non-Disclosure Agreement (NDA). A supplier event will be held virtually on Monday 17th February 2025 (may be subject to change). Supplier participation in the industry day will require a signed NDA to be submitted by Friday 14th February 2025 - midday. Further details of the event will be provided to those suppliers who have submitted their signed NDAs. The contract falls under Regulation 74 of and Schedule 3 to the Public Contracts Regulations 2015. As a result, the Authority has determined the procurement procedure that is being followed. The Authority will ensure that the procurement procedure is at least sufficient to ensure compliance with the principles of transparency and equal treatment of Bidders. The content of this notice, including the nature of services and estimated value (including estimated value of pass through costs) may be the subject to change.
How it was run
Official notice- Submission deadline
- 3 Apr 2025, 16:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Participation fee
- document
- Bid validity
- 390 days from the deadline
- Bids opened
- 3 Apr 2025, 16:00 BST
Timeline
2 Apr 2024 → 3 Apr 2025 · 4 dates- Next notice expected2 Apr 2024, 00:00 BST
- Notice published7 Feb 2025, 13:56 GMT
- Submission deadline3 Apr 2025, 16:00 BST
- Bids opened3 Apr 2025, 16:00 BST
Notice history
6 events · 3 releases on Find a Tender · since 30 Aug 2024- Buyer details updated30 Aug 2024, 09:14 BST
- Published value updated to £391,700,0007 Feb 2025, 13:56 GMTwas £8,800,000
- Status changed to active7 Feb 2025, 13:56 GMT
- Procurement method changed7 Feb 2025, 13:56 GMT
- Deadline published: 3 Apr 2025, 16:00 BST7 Feb 2025, 13:56 GMT
- Buyer details updated7 Feb 2025, 13:56 GMT
Published amendments (2 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextII.1.4 | Please note the Authority may also require the provision of UK based vehicles with drivers (predominantly coaches) focused around the South Coast of England, however this may extend to other regions across the UK. This will be confirmed prior to ITT launch. | — | |
| — | TextII.2.4 | The pass through costs over the life of this contract are estimated to be in the range of £300m - £2bn. | The pass through costs over the life of this contract are estimated to be in the range of £171m - £384m. | |
| — | TextII.2.4 | Please note the Authority may also require the provision of UK based vehicles with drivers (predominantly coaches) focused around the South Coast of England, however this may extend to other regions across the UK. This will be confirmed prior to ITT launch. | — | |
| — | TextII.2.5 | £8.8m | £7.7m | |
| — | TextII.1.4 | Please note the Authority may also require the provision of UK based vehicles with drivers (predominantly coaches) focused around the South Coast of England, however this may extend to other regions across the UK. This will be confirmed prior to ITT launch. | — | |
| — | TextII.2.4 | The pass through costs over the life of this contract are estimated to be in the range of £300m - £2bn. | The pass through costs over the life of this contract are estimated to be in the range of £171m - £384m. | |
| — | TextII.2.4 | Please note the Authority may also require the provision of UK based vehicles with drivers (predominantly coaches) focused around the South Coast of England, however this may extend to other regions across the UK. This will be confirmed prior to ITT launch. | — | |
| — | TextII.2.5 | £8.8m | £7.7m |
2 amendments published without a description.
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- The Secretary of State for the Home DepartmentContracting authority
Dispute resolution & review bodies
- N/AReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.