Find a TenderAwardedContract details notice
Published 16 Jul 2025, 22:33 BST

Official UK procurement notice

Contract for the Provision of Temporary Supported Accommodation Security Services at Llys Glas

Official notice

Authority: City & County of Swansea (Local council)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Published estimate£780,000≈ £260k / year · £936,000 inc. VAT10.7% below published estimate
Submissions closed 15 Aug 2025awarded 3 Nov 2025
Awarded to Chase Services Group Ltd
Contract term 3 yrsends 30 Sept 2028 · up to 30 Sept 2029 with extensions · starts 1 Oct 2025

What is being bought

Published requirement description

Contract details notice for Contract for the Provision of Temporary Supported Accommodation Security Services at Llys Glas

  • The authority expects to re-tender this requirement around 1 Jul 2030, 23:59 BST.
  • No preliminary market engagement: Was not deemed applicable to the nature of this contract

CPV: Security services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£780,000
Contract period: 1 Oct 2025 – 30 Sept 2028 (3 yrs) · up to 30 Sept 2029 with extensionsValue: £780,000 exc. VAT · £936,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: up to 12 months
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See Tender Documents

  • Technical & professional ability

    See Tender Documents

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Method Statements: 70%
  • Pricing Schedule: 30%
Published award criteria (2)
  • Method Statements : Method Statement Questions
  • Pricing Schedule
Conditions of participation2
  • Economic & financial standing

    See Tender Documents

  • Technical & professional ability

    See Tender Documents

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 1 Jul 2030
First published
16 Jul 2025, 22:33 BST
Last source update
17 Feb 2026, 16:06 GMT
Award evaluation window
Submission end – 15 Sept 2025
Authority reference
CCS/23/285
FTS notice number
2025/S 000-040677
Latest notice
Contract details notice (UK7)
Classification (CPV)
Security services
Delivery area
Wales (UKL18)
Official registry OCID
ocds-h6vhtk-0560b2 Find a Tender
Contract terms summary

See tender documents

Review and risk notes
Risks

See tender documents

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
15 Aug 2025, 12:00 BST
Clarification deadline
8 Aug 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

eTenderWales reference for this tender is itt_118703

Register your company on the eTenderWales portal (this is only required once):

— Navigate to the portal: etenderwales.bravosolution.co.uk ↗

— Click the “Suppliers register here” link.

— Enter your correct business and user details.

— Note the username you chose and click “Save” when complete.

— You will shortly receive an e-mail with your unique password (please keep this secure).

— Agree to the terms and conditions and click “continue”.

  1. Express an interest in the project:

— Login to the portal with your username/password.

— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).

— Click on the relevant ITT to access the content.

— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).

— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

  1. Responding to the invitation to tender:

— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).

— You can now use the “Messages” function to communicate with the buyer and seek any clarification.

— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:

— E-mail: [email protected]

— Phone: +44 8003684850

Timeline

16 Jul 2025 → 17 Feb 2026 · 8 dates
  1. Tender notice published
    16 Jul 2025, 22:33 BST
  2. Clarification questions by
    8 Aug 2025, 12:00 BST
  3. Submission deadline
    15 Aug 2025, 12:00 BST
  4. Award decision expected by
    15 Sept 2025, 23:59 BST
  5. Contract starts387 days ago
    1 Oct 2025, 00:00 BST
  6. Assessment summaries sent353 days ago
    4 Nov 2025
  7. Standstill ends342 days ago
    14 Nov 2025, 23:59 GMT
  8. Latest notice published247 days ago
    17 Feb 2026, 16:06 GMT

Notice history

5 events · 3 releases on Find a Tender · since 16 Jul 2025
  1. Tender notice published
    16 Jul 2025, 22:33 BST
    UK4
  2. Contract award notice published
    5 Nov 2025, 15:13 GMT
    UK6
  3. Status changed to complete
    5 Nov 2025, 15:13 GMT
  4. Contract signature expected
    18 Nov 2025, 23:59 GMT
    scheduled
  5. Contract details notice published
    17 Feb 2026, 16:06 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £696,4201 award exc. VAT
Bids received 1715 from SMEs
Contracts signed 1latest 5 Jan 2026
Awarded toValueDateStatus
Chase Services Group LtdSME15 Dec 2025 – 14 Dec 2028 · up to 14 Dec 2030Extensions: 24 months £696,4203 Nov 2025Awarded

Contracts

  • Contract for the Provision of Temporary Supported Accommodation Security Services at Llys Glas · Chase Services Group LtdSME

    Signed
    5 Jan 2026
    Value
    £696,420
    Period
    6 Jan 2026 – 30 Nov 2028
    Status
    active

    No agreed KPIs: 4 KPIs set that do not fall under the reportable threshold

Bid statistics published by the authority

BidsSMEVCSEValid bid range
17final-stage tenders150—

Contracting authority & participating public bodies

City & County of Swansea

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PYYD-8699-BJGD Civic Centre, Swansea, Wales, SA1 3SNContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Chase Services GroupAwarded supplierGB-PPON: PDMX-5898-ZRMJ 250A High Rd, Ilford , London, IG1 1YSContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender