Find a TenderAwarded
Published 27 Feb 2024, 18:04 GMT

Official UK procurement notice

Contract for the provision of Home Office and Asylum Interviews

Official notice

Authority: Secretary of State for the Home Department (Central government)·Consortium: 2 public authorities

ServicesOpen procedureSME suitable
Published estimate£3,500,000exc. VAT · 1 value update43.6% above published estimate
Submissions closed 31 May 2024awarded 7 Aug 2024
Awarded to VF Services (UK) Limited

What is being bought

Published requirement description

Following the completion of an Open Procurement Procedure under the Public Contract Regulations 2015, the Home Office is awarding a contract for the delivery of Asylum Interview booths at various facilities across the UK.

CPV: Commercial property management services · General personnel services for the government

The lotProcurement structure

single lot · value published
Lot #1Following the completion of an Open Procurement Process, the Home Office is awarding a…AwardedRenewalPublished value£3,500,000

Following the completion of an Open Procurement Process, the Home Office is awarding a contract for the provision of suitable Interview locations to be attended by Asylum Seekers across the UK. The scope of the contract will also include the provision of the required technology provision and staffing support to enable asylum applicants to be interviewed virtually at all locations.

A three year contract term will commence on 7th August 2024, concluding on 6th August 2027. There is a further option to extend the contract by 12 months at the discretion of the Contracting Authority.

Delivery: UK
Extensions: The initial term of the contract is 3 years (36 months) and is subject to an optional extension period of 1 year (12 months)Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 40%Social value: 10%
Published sub-criteria (5)
  • Operational Responses: 35%
  • Implementation Responses: 15%
  • Legal and Commercial Responses: 10%
  • Price: 30%
  • Social Value Responses: 10%
Published award criteria (6)
  • Legal and Commercial Responses: 10
  • Social Value Responses: 10
  • Operational Responses: 35
  • Implementation Responses: 15
  • Price: 30
  • Price: 70% Quality 30% Price
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
27 Feb 2024, 18:04 GMT
Last source update
4 Sept 2024, 15:54 BST
Award evaluation window
24 Apr 2024 – …
FTS notice number
2024/S 000-028307
Classification (CPV)
Commercial property management servicesGeneral personnel services for the government
Delivery area
UK
Official registry OCID
ocds-h6vhtk-043d50 Find a Tender

Publisher note: The Home Office uses an eSourcing toolkit to enable its sourcing activities to be conducted over the internet. In order to express an interest, please follow the steps set out below. The procurement will be managed electronically using the Jaggaer eSourcing Portal. The eSourcing Portal is an online application that allows suppliers to create and submit their Tender responses to any requests for information, requests for quotes, or requests for proposals via the internet rather than in paper form. To participate in this procurement, participants must first be registered on the eSourcing Suite. If you have not yet registered this can be done online at https://homeoffice.app.jaggaer.com/web/login.html by following the link to Register. All suppliers interested in learning more about any potential contract opportunities described in this contract notice should submit their details (company name, lead contact name, lead contact email address and telephone number), including the reference you are interested in bidding for, in the first instance, to the following address: [email protected]. The Authority requires all participants to sign a non-disclosure agreement (NDA) in order to be invited to participate in the competition for this project. Arrangements will then be made for registered suppliers to receive the NDA via email from the above mentioned email address. Suppliers must then provide a signed non-disclosure agreement via email to receive access to the Home Office and Asylum Interviews Procurement Documents and ITT event on the eSourcing Portal. Any expressions of interest not submitted in the required format (or containing the requested information) may be rejected. When sending the 'pdf' document, please ensure that you include the participant organisation's name in the filename. Once a correctly signed NDA is received by the Authority, participants will be invited to the Invitation to Tender (ITT) event and will be able to access all of the project documentation. The closing date for submissions will be 4pm on Friday 31 May 2024. ITT Response clarification requests must be submitted no later than 3pm on Friday 24 May 2024. The Authority reserve the right to delay or adjust our timetables or such other aspects of the procurement as we consider appropriate and will notify all bidders of any changes as and when these are required.

How it was run

Official notice
Run through: portal not identified
Language: EN

Tender documents are also served through a separate tool: https://homeoffice.app.jaggaer.com/web/login.html ↗

Submission deadline
31 May 2024, 16:00 BST
Submission channel
{"written"}
Accepted languages
en
Bids opened
24 Apr 2024, 10:00 BST

Timeline

24 Apr 2024 → 31 Mar 2025 · 5 dates
  1. Bids opened
    24 Apr 2024, 10:00 BST
  2. Submission deadline
    31 May 2024, 16:00 BST
  3. Next notice expected
    12 Jul 2024, 00:00 BST
  4. Notice published
    4 Sept 2024, 15:54 BST
  5. Bids must remain valid until
    31 Mar 2025, 23:59 BST

Notice history

6 events · 3 releases on Find a Tender · since 24 Apr 2024
  1. Published value updated to £3,500,000
    24 Apr 2024, 09:02 BST
    was £2,000,000
  2. Status changed to active
    24 Apr 2024, 09:02 BST
  3. Procurement method changed
    24 Apr 2024, 09:02 BST
  4. Deadline published: 31 May 2024, 16:00 BST
    24 Apr 2024, 09:02 BST
  5. Buyer details updated
    24 Apr 2024, 09:02 BST
  6. Status changed to complete
    4 Sept 2024, 15:54 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £5,026,0051 contract exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 7 Aug 2024
Awarded toValueDateStatus
VF Services (UK) LimitedSME£5,026,005 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic1——

Contracting authority & participating public bodies

2 public bodies on the notice

Secretary of State for the Home Department

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services 2 Marsham Street (2MS), Croydon, UK, SW1P 4DFContact name, email

Dispute resolution & review bodies

  • N/AReview body N/A

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria