Find a TenderAwardedContract award notice

Published 1 Apr 2025, 17:02 BST

Official UK procurement notice

Contract for the Provision of an Ice Cream Concession at Saltwell Park

Authority: Gateshead Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdConcessionSME suitable

Sectors: Food, beverages, tobacco and related products (15)Hotel, restaurant and retail trade services (55) Delivery: North East (UKC2)

Concession value (operator's revenue)£66,000operator revenue, not the authority's budget

Submissions closed 15 Apr 2025awarded 20 May 2025

Awarded to Lilydale Ices

Contract term 1 yrends 31 May 2026 · starts 1 Jun 2025

What is being bought

Published requirement description

This contract has been established for an Ice Cream Concession to operate at Saltwell Park, located within the borough of Gateshead.

The concessionaire will have the opportunity to trade daily at this site from 1st June 2025 to 31st May 2026.

CPV: Food, beverages, tobacco and related products · Restaurant and food-serving services

The lotProcurement structure

single lot · value published

Lot #1Awarded 1 yrSMEPublished value£66,000

Contract period: 1 Jun 2025 – 31 May 2026 (1 yr)Value: £66,000 exc. VAT · £79,200 inc. VAT

Delivery: North EastEligibility: SME eligible

15000000 Food, beverages, tobacco and related products 55300000 Restaurant and food-serving services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 50%Price: 50%

Published award criteria (2)

Quality
Price

What this means for your bid

Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Concession
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 1 Apr 2025, 17:02 BST
Last source update: 27 May 2025, 20:55 BST
Authority reference: OPEN2025576
FTS notice number: 2025/S 000-012367
Latest notice: Contract award notice (UK6)
Classification (CPV): Food, beverages, tobacco and related productsRestaurant and food-serving services
Delivery area: North East (UKC2)
Official registry OCID: ocds-h6vhtk-04fb9c Find a Tender

How it was run

Official notice

Run through: OPEN-UK

Supplier login requiredElectronic submission allowed

Access & registration note: Free

Submission deadline: 15 Apr 2025, 12:00 BST
Clarification deadline: 10 Apr 2025, 23:59 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

The opportunity can be accessed on the following link: www.open-uk.org ↗ To search for the opportunity please use the reference OPEN2025576.

Timeline

1 Apr 2025 → 1 Jun 2025 · 5 dates

Tender notice published
1 Apr 2025, 17:02 BST
Clarification questions by
10 Apr 2025, 23:59 BST
Submission deadline
15 Apr 2025, 12:00 BST
Latest notice published
27 May 2025, 20:55 BST
Contract starts
1 Jun 2025, 00:00 BST

Notice history

5 events · 3 releases on Find a Tender · since 1 Apr 2025

Tender notice published
1 Apr 2025, 17:02 BST
UK4
Tender notice published
8 Apr 2025, 11:15 BST
UK4
Contract award notice published
27 May 2025, 20:55 BST
UK6
Status changed to complete
27 May 2025, 20:55 BST
Contract signature expected
31 May 2025, 23:59 BST
scheduled

Published amendments (1)

Please note the reference for this opportunity is OPEN2025576 (which was amended from OPEN2025559 on 4th April 2025). OPEN2025559 is now closed and responses for this opportunity should be submitted under OPEN2025576.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £66,0001 award exc. VAT

Bids received 11 from SMEs

Awarded to	Value	Date	Status
Lilydale IcesSME1 Jun 2025 – 31 May 2026	£66,000	20 May 2025	Awarded

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders	1	0	—

Contracting authority & participating public bodies

Gateshead Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PPGY-1151-NJQN Civic Centre, Regent Terrace, Gateshead, North East, NE8 1HHContact email

Bidders & participating suppliers

1 commercial party on the notice

Lilydale IcesAwarded supplier Kerr Lodge, Stanley, County Durham, North East, DH99SFContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender27 May 2025, 20:55 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender8 Apr 2025, 11:15 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender1 Apr 2025, 17:02 BST