Official UK procurement notice
Contract for the provision of a Community Based Patient Administration System and Electronic Patient Records System
Authority: Whittington Health NHS Trust (Central government)
What is being bought
Published requirement descriptionThe Trust has an existing contract that includes the provision of an electronic patient record and patient administration system covering both its acute and community settings. The community solution is provided by Access UK via a sub-contract arrangement. The Trust now intends to novate the sub-contract so that it has a direct contract with Access UK. The overall term of the contract will not be affected by this novation, with three years remaining on the contract and possible further extensions not to exceed two years. The initial novation will be for the system solution without the hosting environment and it is intended Access UK will take over responsibility for hosting before April 2026. The estimated value over a 5 year period is approximately £285k plus VAT.
The lotProcurement structure
single lot · no lot value publishedProcedure terms & legal framework
From the official record- Procedure method
- Direct award
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 13 Jun 2025, 15:02 BST
- Last source update
- 16 Jun 2025, 16:41 BST
- FTS notice number
2025/S 000-032738- Latest notice
- Contract award notice (UK6)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0548a9Find a Tender
- Why no open competition
- Single Suppliers Technical Reasons
- Published justification
The supplier is already contracted to provide these services, albeit via a subcontract. The novation of the sub-contract (direct award) will bring commercial and operational advantage to the Trust. The overall term is not being changed by this novation and the Trust intends to commence a procurement during 2025 in order to award a long term successor contract for its EPR and PAS requirements. It is also intended that the scope of requirements covered by this contract (i.e. community EPR and PAS) will be included in this new procurement.
How it was run
Official notice- Submission deadline
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Timeline
16 Jun 2025 → 25 Jun 2025 · 2 dates- Notice published16 Jun 2025, 16:41 BST
- Standstill ends25 Jun 2025, 23:59 BST
Notice history
3 events · 2 releases on Find a Tender · since 13 Jun 2025- Transparency notice published13 Jun 2025, 15:02 BSTUK5
- Contract award notice published16 Jun 2025, 16:41 BSTUK6
- Contract signature expected26 Jun 2025, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Access UK Ltd1 Jul 2025 – 30 Apr 2028 · up to 30 Apr 2030Extensions: The Trust is intending to commence a procurement during 2025 in order to award a long term successor contract for the provision of its EPR and PAS requirements. The extensions are in place primarily to allow for any extended period of mobilisation and transition that might be required as a result of that procurement. | £285,663 | 14 Jun 2025standstill to 25 Jun 2025 | Standstill |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- ACCESS UK LTDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Transparency notice Transparency notice on Find a Tender